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Oregon Web Infrastructure for Treatment Services (OWITS) Electronic Health Records

What is OWITS?

WITS (Web Infrastructure for Treatment Services) is a web based open source software system available to Behavioral Health Treatment providers in Oregon. The system is being tailored for use in Oregon and called OWITS (Oregon Web Infrastructure for Treatment Services). This system is designed to meet the growing needs of capturing patient treatment data and satisfy mandatory government reporting requirements for the planning, administration, and monitoring of Behavioral Health Treatment Programs. WITS was originally developed and sponsored by a SAMHSA's Center for Substance Abuse Treatment (CS​AT) project in 2001.

The purpose of the EHR is to provide software that facilitates cooperation and collaboration across treatment providers by enabling the sharing of client treatment information (within the constraints of HIPAA and 42CFR regulations).

Are you interested in using OWITS as your EHR (Electronic Health Record) system?

We are currently taking applications for future waves of providers interested in implementing the EHR. Each wave will occur over a 3-4 month period and include approximately 10-12 providers.

Note: The OWITS EHR is available for a low cost to publicly funded behavioral health providers and AMH required reporters, which includes DUII, methadone and detox providers. If you are unsure if you qualify, please contact COMPASS project staff at OWITS.Support@state.or.us

What do you need?

All you need is a PC, Internet connection, and Internet Explorer 6 or higher.​

How do I get started?

The first steps of the process:

  1. Review the COMPASS web pages, documents and watch the video "OWITS EHR Tour."
  2. Review Memorandum of Understanding (to be signed at Step 7 of Phase III) and review Frequently Asked Questions (FAQ) - updated 9-5-2013
  3. Submit Provider Application: (PDF) or (Word)
  4. Review the Provider OWITS/EHR Steps and Process to understand the next steps for your agency and the AMH office.
  5. Review the OWITS System Flow​ document to better understand the flow of the OWITS system and to assist you with determining how OWITS and your current business flow will work together.

What you can expect as an OWITS user

  • Classroom training
  • Training Manuals and videos
  • Business transition assistance
  • Reporting capabilities
  • OWUG (OWITS User Group) Membership
  • Opportunity to have input on system changes
  • No more CPMS reporting! (OWITS does this for you)

In December 2011, WITS, the electronic health system, received the Office of the National Coordinator (ONC) Meaningful Use Certification as a "Complete EHR technology" in an ambulatory setting.

What is the Cost of the EHR for My Agency to Use?

There is a low/shared cost to use the EHR and the staff time for training, agency set up and business transition. The exact cost will be determined later and will not take effect until July 2015. For more information on the requirements of using the EHR, check out the EHR Fact sheet or the EHR Frequently Asked Questions (FAQ).

Resources/forms

Reference Manuals

Volume 1: OWITS Basics

Volume 3: Agencies, Facilities, Programs, and Staff Records

Volume 4: Client Profile

Volume 5: Client Activity and Contact

Volume 6: Screenings and Assessments

Volume 7: Groups and Group Notes​

Volume 8: Consent and Referrals

Volume 9: Client Discharge

Volume 12: Troubleshooting

OWITS Navigation Map

User Guides

OWITS Admin Set Up User Guide

OWITS General Information User Guide

OWITS Profile User Guide

OWITS System Intake-Admission-Program Enrollment User Guide

OWITS Treatment Plan User Guide

OWITS Group Notes User Guide

OWITS Scheduler User Guide

OWITS Billing User Guide

Useful Information

IE Mixed Content and Compatibility Instructions

IE Stored Page and Pop-Up Instructions

OWITS Forum​ - A forum and message board for users of the OWITS EHR

Who to contact for EHR Assistance or Questions?

OWITS Help Desk
Justin King: Justin.d.king@state.or.us

OWITS System Administrator
Janelle Jegglie: Janelle.a.jegglie@state.or.us

OWITS Coordinator
Leslie Mikan: Leslie.mikan@state.or.us

OWITS Facilitator
Piet Vermeer: Piet.j.vermeer@state.or.us

Who is already working with us?


  
  
  
BakerNew Directions Northwest Inc.Implemented
BentonMilestones Family RecoveryCurrently Implementing
BentonAcme CounselingCurrently Implementing
BentonCommunity Outreach, Inc.Assigned to Future Wave for Training
ClackamasNorthwest TreatmentCurrently Implementing
CrookG F EnterprisesCurrently Implementing
CrookChoices Recovery ServicesImplemented
DeschutesTurning Points Recovery ServicesImplemented
JacksonAddictions Recovery CenterImplemented
JacksonOn Track Inc.Currently Implementing
JacksonPhoenix Counseling CenterCurrently Implementing
JeffersonWarmsprings Tribe: Community Counseling CenterImplemented
JosephineJosephine County Community CorrectionsImplemented
KlamathCrossroads to RecoveryAssigned to Future Wave for Training
KlamathTransformations Wellness CenterImplemented
LakeLakeview Center for ChangeImplemented
LaneWhite Bird ClinicImplemented
LincolnOlalla Center for Families and ChildrenImplemented
LinnCountry Counseling, LLCCurrently Implementing
MarionPelton Project Inc.Currently Implementing
MarionClear PathsImplemented
MarionCenter for Addiction and Counseling ServicesImplemented
MultnomahLife Guide N.W., LLCCurrently Implementing
MultnomahLutheran Community ServicesCurrently Implementing
MultnomahVolunteers of AmericaImplemented
MultnomahChangePointImplemented
PolkPolk Adolescent Day Treatment CenterCurrently Implementing
UmatillaBlue Mountain Recovery CenterImplemented
UmatillaUmatilla County Community CorrectionsImplemented
WallowaWallowa Valley Center for Wellness: Greater Oregon Behavioral Health, Inc.Implemented
WashingtonTreatment Services Northwest, LLCCurrently Implementing
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For more information, contact Sharon Anderson at Sharon.l.anderson@state.or.us​