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Introducing the NEW Data Collection System: MOTS
Currently, the majority of AMH data is collected and housed in CPMS (Client Process Monitoring System) and OPRCS (Oregon Patient Resident Care System). At this time, the information housed in the two main systems is only collected at admission and discharge.
The new MOTS (Measures and Outcomes Tracking System) system will collect status and encounter data. Status data provides information during the treatment cycle (regularly) and encounter data provides information on services/happenings with the treatment episode. The collection of this additional data will allow AMH to focus on outcomes and services provided. Ultimately, AMH will be able to provide better data and information to our stakeholders, legislature and other requesters, in addition to providing better access and insight of data for contractors (CMHPs) and subcontractors.
For questions, contact Piet Vermeer at 503-945-5960 or Piet.j.vermeer@state.or.us
What's New for EDI Providers
Change in File Format for 837 Non-Medicaid Service Reporting Memo – dated 6-6-2013
Upcoming Webinars and Registration Information
The COMPASS project consistently hosts quarterly webinars on the three data submission methods in order to provide and share information. Below are the webinars currently scheduled for specific data submission methods. Registration is required for each webinar and information is listed below.
EDI Data Submission Method Webinar
June 17, 2013 (Repeated on July 1)
2:00 pm to 3:00 pm
Reserve your Webinar Seat Now at:
https://www2.gotomeeting.com/register/146191138
July 1, 2013 (Repeat of June 17)
10:00 am to 11:00 am
Reserve your Webinar Seat Now at:
https://www2.gotomeeting.com/register/343579818
What data requirements will be collected?
COMPASS project staff has reviewed data requirements to determine the changes needed going forward, including what data will be collected from our partners. The collection of the new data will begin in the Fall of 2013. The Data Submission Guide informs providers and explains the data elements that will be collected and reported. The Data Dictionary informs and explains the data elements that will be collected and reported to AMH as stated in the Data Submission Guide. This dictionary is mainly for those providers submitting data from their own Electronic Health Record (EHR); however, others may find it useful, too. The Data Dictionary is intended for staff technically supporting the various (EHR)-systems. The Data Dictionary can and should be used to verify the fact that the (EHR)-systems used by providers who are required to report to AMH contain the correct data values and format, acceptable to the AMH data systems.
Other Useful Documents
Providers with electronic health records (EHRs) will upload data directly from their EHRs to AMH’s reporting system. Agencies without the capacity for an EHR will continue to provide data manually through the MOTS Client Entry tool, a web based application (formally referred to as MDE) or may choose to implement AMH's OWITS EHR. The phase out of CPMS data collection will be gradual over time; it is anticipated to be complete by June 2014.
In the new system, all providers will submit data directly to AMH’s reporting system either via EHRs electronic data interchange (EDI) submission or MOTS client entry tool. From the data received, AMH will develop reports on performance measures and providers will also be able to run reports on their own agencies or their contractors.
The collection of the new data will begin in the Fall 2013. There will be different methods to submit data to the state.
- AMH’s OWITS Behavioral Electronic Health Record (EHR): OWITS is available for FREE to all publicly funded behavioral health providers and required reporters (i.e. DUII and opioid treatment providers). AMH will automatically pull all required data from this system and ensure that all data requirements are included within the system. (OWITS)
- Electronic Data Interchange/Transfer: For providers that already have an electronic record system. Data will be exported directly to the AMH reporting system. Specifications for this data submission method are available within the EDI File Definition/Transfer Specification document listed above.
- MOTS Client Entry (formerly referred to as Minimum Data Entry): For providers that do not have the capacity to implement and manage an electronic health record system. A secure "Web Entry Tool" will be used to submit the required data.