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County Newsletters

Matters of Record

All newsletters are in PDF format.

June 2017

Featured Stories
Serving our veterans and their families: An updated order form for funeral homes
Adding footnotes to a death certificate
Verification for births and home births without a licensed attendant
New Certificate Paper for Vital Records
New fees effective January 1, 2018
Cynthia Roeser is retiring
After 39 years with the state of Oregon, Carol Sanders retired

December 2016

Featured Stories
A letter from the State Registrar
Every three days
How to review death correction affidavits
Integrity of vital records
What should county registrars or deputies do if they see a death record with information about Death with Dignity?
24-hour Notice of Receipt of Body cards and Authorization for Disposition forms
Important Reminder: The fee is for the search
Business continuity – Personal preparedness

July 2016

Featured Stories
Security paper contract update
New contact person for certificate paper
What paperwork needs to be completed to appoint or remove a County or Deputy Registrar?
Update to OVERS services
Continuity of operations plans
New county webpage available
Upcoming webinars
Attention all Registrars and Deputy Registrars

December 2015

Featured Stories
Vital records fees changing January 1, 2016
New vital records fees mean new forms
New certificate paper
Timely submission of death records
New County Registrar? Let us know
Customer service tip
Notify us of any location changes
New Filiation Specialist

May 2015

Featured Stories
State office construction
RPI - workflow process
Legally sufficient orders in OVERS
Tracking intaglio security paper
What makes a report of death legally sufficient?
Marital status and spouse’s name amendments
Vital records fee increase
Center for Health Statistics loses valued staff member

November 2014

Featured Stories
Faster, smarter, better & less work for you
Where can I get information about Home Burial Packets
Amending the Name of the Funeral Home
Handling Replacement Requests
Registering death records - the big picture
Death Report Registration Flow Chart
Vital records work - data entry of county filed death records

May 2014

Featured Stories
Release of information
Out of state funeral homes and Oregon death records
Paternity establishment for married mothers
Live birth verification for home births without a licensed attendant
County Vital Records orders and use of OVERS
Revising County Vital Records order forms
Adding to the communication tool box - county webinars
Update county web pages
Email addresses

November 2013

Featured Stories
What you need to know about annual renewal of registrars commissions
Correction affidavits needed
Vital Records Modernization Law effective January 1, 2014
County reports now electronic
Vital Records Commissions Form
County Vital Records Duties Overview
Application to Operate as a County Vital Records Office

May 2013

Featured Stories
Quiz time
Intaglio paper numbers: locate, search, and void
OVERS tips
Need information out of OVERS
Vital Records Modernization House Bill 2093
Local File Number: It’s all about you!
Death certificate timeline compliance

November 2012

Featured Stories
Want to know about triennial reviews
County Registrar and Deputy Registrar duties
The new look and feel of OVERS
Replacement records from OVERS
ME Refer - Line Item 46 and the Death Certificate Sight Verification Tool
New at the State Vital Records Office: Self-Service Kiosks
Sight Verification Tool

May 2012

Featured Stories
Important! - new Cashier Close process to start July 2nd
Annual registration of Co. Registrar/Deputy Registrar Commissions
Use OVERS to fight crime
Notifying county clerks of deaths to county residents
Errors on birth records
Policy for release of veteran’s copies
Policies related to replacement certificates
Who to call at Center for Health Statistics

To Subscribe

A newsletter with tips and information for our county partners. If you would like to sign up to receive this newsletter electronically, email Krystalyn Salyer.

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