The partnership between the county vital records' offices and the Center for Health Statistics is essential to a statewide vital records system. Provided here are a number of resources to assist you.
On this page:
Keep an eye on your email for the announcement of our next county webinar.
All webinars are hosted via Adobe Connect at https://chsdhsoha.adobeconnect.com/countytraining/, so be sure to bookmark this page.
Click this link to test your system with Adobe Connect ahead of attending a webinar.
You can also download this Adobe Connect visual quick start guide (pdf).
Below are recordings, slides, and notes from our most recent webinar presentation.
We also provide an archive of previous webinars.
Date: September 2017
Topic: Amending Death Records
Date: May 2017
Topic: Registration at the State and County
Date: January/February 2017
Topic: Vital Records Overview
Date: November 2016
Topic: Q & A Session
- Slides from the presentation (pdf)
- Questions about births to surrogate mothers
- Family acting as a funeral director (process)
- Voiding of certificate option of a service and replacements
- County's role re: adhering to policies with the 24-hour receipt of body card and disposition permit
- Home Births - county responsibilities and form
- Statistics and administrative use of vital records
- Watch a recording of the webinar here (31 minutes)
Questions & Answers
Here is a summary of questions asked at our most recent county webinar, a Vital Records Overview, along with answers compiled by our staff: January/February 2017 County Webinar Q&A (pdf).
Our Frequently Asked Questions page for counties is an archive of previous answers that covers a number of useful topics.
Guidance for registering, amending, or issuing vital records.
Please see our OVERS county user manual, with sections on basic navigation, issuing certificates, and enrolling fingerprint signatures for record signers.
Our OVERS Help Desk is available weekdays at 971-673-0279 for any questions you may have.
Sight verification tool for paper death record registration (pdf)
OVERS record status cheat sheet (pdf) - to determine if a record is available for issuance
Replacing Birth and Death Records Reference Guide (pdf) - step-by-step procedure for issuing replacement copies (updated 10/2016)
New County and Deputy Registrar Training
Our office offers a live 'Vital Records Overview' training for new county and deputy registrars. These trainings are conducted as three separate 1-hour sessions, and can be taken from your own computer. To schedule a training, contact Krystalyn Salyer, OVERS Training Coordinator, at 971-673-1197 or firstname.lastname@example.org.
You can also view recordings of the trainings below:
General questions and ideas for training subjects or webinar topics
Vital records liaison, ideas for newsletter articles, and county triennial review lead
Commissions for new County Registrars and Deputy Registrars in vital records
OVERS training for counties and webinar administration