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Reporting

Program Reports

The Oregon HIV Community Services Program (HCS) is committed to developing, evaluating and continually improving a statewide, quality continuum of HIV care, treatment and supportive services that meets the identified needs of persons living with HIV and their families, ensures equitable access and decreases health disparities.

The HCS Program supports this mission by gathering data and information about the services delivered by HCS and it's contractors, analyzing this information to measure outcomes and quality of services, reporting this analysis in order to identify areas requiring needed planning, and implementing improvement activities in order to meet program goals.

County and Regional Services Reporting

As part of the HCS's quality management plan, HIV case management provider agencies submit program reports which provide a written evaluation of the services delivered, and includes partnership and referral activities undertaken, staffing changes, and targeted quality improvement activities the agency has undertaken.

The HCS team reviews required reports and HCS Quality and Compliance Coordinator identifies items requiring follow-up.  Technical assistance is provided to the contractor as requested.

Fiscal Year County and Regional Reporting Calendar and Forms

Required Reports Reporting Dates Due Date
1. Progress Report Form

1. 7/1/17 - 12/31/17

2. 1/1/18 - 6/30/18

1. January 31, 2018

2. July 31, 2018

2. Administrative Fiscal Form

Administrative and service expenditures.

1. 7/1/17-9/30/17

2. 10/1/17-12/31/17

3. 1/1/18- 03/31/18

4. 4/1/18 - 06/30/18

1. October 31, 2017

2. January 31, 2018

3. April 30, 2018

4. July 31, 2018

County Based Programs ONLY Reporting Dates Due Date
3. LPHA Chart Review Summary

LPHA review of documentation in the client chart and data entry in CAREWare.

1. Chart and data entry review of services and documentation for the preceding 12 months.

1. October 31, 2017

Instructions

For printed forms, once printed and completed, scan and save to your computer, and email as an attachment.

For fillable forms, once download and completed, save to your computer, and email as an attachment.

Submit all reports by e-mail only to:
DeAnna P. Kreidler, M.S.
HIV Care and Treatment Program
Quality and Compliance Coordinator
deanna.p.kreidler@state.or.us

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