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Facilities Planning and Safety

Information about FPS

How the Plan Review Process Works

Facilities Planning and Safety performs plan reviews to ensure compliance with the Oregon Administrative Rules physical requirements at both acute and long-term care facilities. In addition to plan reviews, Facilities Planning and Safety also conducts on-site inspections for rule compliance at the completion of each project.

Acute care facilities are regulated by the Oregon Health Authority Health Facility Licensing and Certification Program. Before the plan review, the healthcare provider must follow the letter of intent and application process of the Certificate of Need Program. After the plan review, facilities should contact the Health Facility Licensing & Certification Program for licensing of the acute care facility.

Assisted Living Facilities, Residential Care Facilities, and Memory Care Communities are regulated by the Department of Human Services Office of Licensing and Regulatory Oversight. Before the plan review, the healthcare provider must follow the market study process used by the Department of Human Services. After the plan review, facilities should contact the Office of Licensing and Regulatory Oversight for licensing of the long-term care facility.

Nursing Homes / Skilled Nursing Facilities are also regulated by the Department of Human Services Office of Licensing and Regulatory Oversight. Before the plan review, the healthcare provider must follow the letter of intent and application process of the Certificate of Need Program. After the plan review, facilities should contact the Office of Licensing and Regulatory Oversight for licensing of the long-term care facility.

Join Our Listserv
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The Facilities Planning and Safety Listserv sends announcements, information and critical program updates regarding new construction and remodel of health facilities within the jurisdiction of the Health Facility Licensing and Certification Program. To be added to the Listserv: Please e-mail your request to mailbox.fps@state.or.us, with "Add to FPS Listserv" in the subject field.

Rulemaking

Proposed Rulemaking Notice

The Oregon Health Authority (Authority), Public Health Division is proposing to permanently amend rules in chapter 333, division 675 related to facility planning and safety, project plans and construction review, and fees.

ORS 441.060 allows the Authority to prescribe by rule the submission of plans and on-site inspections for new construction or alterations or additions to existing health care facilities, which includes some long-term care facilities. The proposed rules:
  • Remove the application form from rule; 
  • Clarify schematic plan, construction design and function program submission requirements;
  • Clarify that major project changes include changes that significantly effect plumbing systems;
  • Clarify that the Authority may reject and request revised plans that are not required to be stamped by a licensed architect in accordance with statute;
  • Adds that inactive plans over an extended period of time will be considered expired;
  • Identify Authority and project sponsor responsibilities; 
  • Increase plans review fees for health care facilities, which includes some long-term care facilities; and
  • Make non-substantive edits including grammatical edits, general updates consistent with Authority processes, statutory references, formatting and punctuation and changes for ease of reading.
Persons are being invited to review these proposed rules and to comment on them. A public hearing will be held in Portland, Oregon at 800 NE Oregon St, Room 1E, on December 7, 2017 at 2:00 p.m. where oral testimony may be presented. Written comments may also be filed before 5:00 p.m. on December 8, 2017 to the Public Health Division Rules Coordinator at the following address:
 
OHA, Public Health Division
Brittany Hall, Administrative Rules Coordinator
800 NE Oregon Street, Suite 930
Portland, Oregon 97232
 
Comments may also be sent by E-mail to: publichealth.rules@state.or.us or by FAX to: (971) 673-1299.
 
Final rules will be filed after consideration of all comments.
 
For more details, please see the attached documents:

 

FPS FGI Standards Workgroup

Facilities Planning and Safety (FPS) is convening a workgroup to review the current FGI Standards and current administrative rule requirements in order to consider the potential adoption of the FGI Standards for hospital and outpatient facilities as well as residential health, care and support facilities. The first meeting of the FPS FGI Standards Workgroup will be held in December and will include discussions on reviewing detailed code and formation of subgroups. Meeting frequency and standing meeting dates will be considered at the first meeting.
 
The FPS Program is currently considering additional representation to serve on this workgroup to ensure that all affected stakeholders are included. If you are interested in participating in this workgroup, please e-mail mellony.c.bernal@state.or.us no later than October 31, 2017. A meeting poll will be distributed once workgroup representation has been finalized.
FPS Workload Updates

Facilities Planning and Safety sends weekly workload updates to the Listserv and also archives those updates on this page to increase program transparency and improve performance.

Projects listed on updates are reviewed according to submission date with consideration of the skill sets of current contractors and plans review staff. Our normal practice is, and continues to be, to review projects in the order in which they are received.


All files are PDF Format

Updates from this Month

 2017 Archived Workload Updates

Information for Project Designers

Codes and Guides

Facilities Planning and Safety publishes Health Facility Plan Review Guidebook (pdf). The guidebook contains a detailed outline of the plan review process, fee schedule and site review process. This guidebook also describes facility licensing classifications and provides contact information for OHA and DHS licensing programs. 

Review requirements originate in Oregon Revised Statute 441.060. Specific submission requirements for all projects are listed in OAR 333-675-0000.

In addition to the facility-specific codes listed below, acute and long-term care facilities are subject to:

Plan Review Fees

Fee Schedule (pdf)

PR-1 Form (pdf)

Waivers

If you would like to request an exception to an Oregon Administrative Rule requirement please complete and submit:

Acute Care Facility Waiver Request (pdf)

Assisted Living Facility & Residential Care Facility Waiver Request (pdf)

Nursing Home / Skilled Nursing Facility Waiver Request (pdf)

Who We Serve and the Rules that Govern Them


OHA Regulated Acute Care Facilities

AMBULATORY SURGICAL CENTERS (ASC)

Specialize in providing surgery, pain management, and some diagnostic services in an outpatient setting.

Rules Governing ASC Design and Construction Oregon Administrative Rules Chapter 333 Division 76, Rule 0185
OAR Tables

Table 1 (OAR 333-076-0185) (pdf)
Ventilation requirements for ASCs
Table 2 (OAR 333-076-0185) (pdf)
Filter efficiencies for ventilation systems in ASCs
Table 3 (OAR 333-076-0185) (pdf)
Station outlet/inlets for oxygen, vacuum and
medical air systems in ASCs
Table 4 (OAR 333-076-0185) (pdf)
Receptacle requirements per area
Table 5 (OAR 333-076-0185) (pdf)
Location of nurse call devices

Information for ASCs Inspection Checklist (pdf)
Rule Template (pdf)
ASC operations are licensed and regulated by the Oregon Health Authority.
For further information or to request a project license call (971) 673-0540 or email mailbox.hclc@state.or.us.

BIRTHING CENTERS (BC)

Non-hospital settings where childbirth is planned and occurs away from a private residence. These facilities must be licensed and approved by the State to provide care.

Rules Governing BC Design and Construction Oregon Administrative Rules Chapter 333 Division 76
Information for BCs Inspection Checklist (pdf)
Rule Template (pdf)
BC operations are licensed and regulated by the Oregon Health Authority.
For further information or to request a project license call (971) 673-0540 or email mailbox.hclc@state.or.us.

END-STAGE RENAL DISEASE TREATMENT FACILITIES (ESRD) / OUTPATIENT RENAL DIALYSIS FACILITIES (ORDF)

Provide outpatient renal dialysis services using machines that act as artificial kidneys by removing waste from blood and removing excess fluids from the body when kidney failure or disease prevents the kidneys from doing so.

Rules Governing ESRD / ORDF Design
and Construction
Oregon Administrative Rules Chapter 333 Division 700, Rule 120
Information for ESRDs / ORDFs Inspection Checklist (pdf)
Rule Template (pdf)
ESRD / ORDF operations are licensed and regulated by the Oregon Health Authority.
For further information or to request a project license call (971) 673-0540 or email mailbox.hclc@state.or.us

HOSPITALS

Provide medical and surgical treatment and nursing care for sick or injured people. Within this category are several types of hospitals (pdf).

Rules Governing Hospital Design and Construction Oregon Administrative Rules Chapter 333 Division 535
OAR Tables

Table 1 (OAR 333-535-0270) (pdf)
Sound transmission limitations in General Hospitals
Table 2 (OAR 333-535-0300) (pdf)
Ventilation requirements for Hospital areas affecting
patient care
Table 3 (OAR 333-535-0300) (pdf)
Filter efficiencies for ventilation and air condition
systems in General Hospitals
Table 4 (OAR 333-535-0300) (pdf)
Hot water use (design temperature)
Table 5 (OAR 333-535-0300) (pdf)
Station outlets for oxygen, vacuum and
medical air systems
Table 6 (OAR 333-535-0310) (pdf)
Electrical requirements

Information for Hospitals
Inspection Checklist - Waste Processing Services (pdf)
Rule Template - Administrative & Public Facilities (pdf)
Rule Template - Central Services (pdf)
Rule Template - Construction Including Fire Resistive Requirements (pdf)
Rule Template - Critical Care Unit (pdf)
Rule Template - Details & Finishes (pdf)
Rule Template - Detoxification Room (pdf)
Rule Template - Dietary Facilities (pdf)
Rule Template - Electrical Requirements (pdf)
Rule Template - Elevators (pdf)
Rule Template - Emergency Department (pdf)
Rule Template - Employee Facilities (pdf)
Rule Template - Endoscopy Unit (pdf)
Rule Template - General Stores (pdf)
Rule Template - Imaging Facility (pdf)
Rule Template - Infection Control (pdf)
Rule Template - Laboratory Suite (pdf)
Rule Template - Linen Facility (pdf)
Rule Template - Mechanical Requirements (pdf)

Hospital operations are licensed and regulated by the Oregon Health Authority.
For further information or to request a project license call (971) 673-0540 or email mailbox.hclc@state.or.us.

SPECIAL INPATIENT CARE FACILITIES (SICF)

Provide inpatient care in specialized settings such as rehabilitation centers, college infirmaries, chiropractic facilities, freestanding hospice facilities and others.

Rules Governing SICF Design and Construction Oregon Administrative Rules Chapter 333 Division 71, Rule 0105
Information for SICFs Inspection Checklist (pdf)
Rule Template (pdf)
SICF operations are licensed and regulated by the Oregon Health Authority.
For further information or to request a project license call (971) 673-0540 or email mailbox.hclc@state.or.us.

DHS Regulated Long-Term Care Facilities

ASSISTED LIVING FACILITIES (ALF)

Offer housing in private units or apartments to individuals who need assistance with daily living activities. Facilities provide personal care services, 24-hour supervision and assistance, health-related services and social activities.

Rules Governing ALF Design and Construction Oregon Administrative Rules Chapter 411 Division 54, Rule 0300
Information for ALFs Inspection Checklist (pdf)
Rule Template (pdf)
ALF operations are licensed and regulated by the Department of Human Service operations are licensed and regulated by the Department of Human Services.
For further information or to request a project license call (503) 373-2130 or email cbc.team@state.or.us.

MEMORY CARE COMMUNITIES (MCC)

Assisted Living Facilities or Residential Care Facilities with an endorsement to offer short and long-term housing and nursing care to individuals with Alzheimer's disease, dementia and other types of memory problems. Residents may also have other chronic illnesses and disabilities.

Rules Governing MCC Design and Construction Oregon Administrative Rules Chapter 411 Division 57, Rule 0170
OAR Tables

Table 2 (OAR 411-057-0170) (pdf)
Light Levels for Memory Care Communities

Information for MCCs

Inspection Checklist - Assisted Living Facility Memory Care Community (pdf)
Inspection Checklist - Residential Care Facility Memory Care Community (pdf)
Rule Template - Memory Care Community (pdf)

MCC operations are licensed and regulated by the Department of Human Services.
For further information or to request a project license call (503) 373-2130 or email cbc.team@state.or.us.
NURSING HOMES (NH) / SKILLED NURSING FACILITIES (SNF)

Offer short and long-term housing and nursing care to individuals with chronic illnesses or disabilities.

Rules Governing NH / SNF Design and Construction

Oregon Administrative Rules Chapter 411 Division 87
OAR Tables

Table 87-1 (pdf)
Sound transmission limitations in nursing facilities
Table 87-2 (pdf)
Pressure relationships and ventilation in nursing facilities
Table 87-3 (pdf)
Filter efficiencies for central ventilation and air condition systems in nursing facilities
Table 87-4 (pdf)
Nursing facility lighting intensity

Information for NHs / SNFs Inspection Checklist (pdf)
Rule Template (pdf)
NH / SNF operations are licensed and regulated by the Department of Human Services.
For further information or to request a project license call (503) 373-2185 or email nf.licensing@state.or.us.

RESIDENTIAL CARE FACILITIES (RCF)

Offer housing in shared or private rooms to individuals who need assistance with daily living activities. Facilities provide personal care services, 24-hour supervision and assistance, health-related services and social activities.

Rules Governing RCF Design and Construction Oregon Administrative Rules Chapter 411 Division 54, Rule 0200
Information for RCFs Inspection Checklist (pdf)
Rule Template (pdf)
RCF operations are licensed and regulated by the Department of Human Services.

For further information or to request a project license call (503) 373-2130 or email cbc.team@state.or.us.

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