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Purchasing and Contracts
General Overview
 
The purchase of goods, supplies and services is conducted through the Oregon Liquor Control Commission’s General Services Section. The goal of the General Services Section is to obtain the maximum value for each tax dollar spent.
 
**PLEASE NOTE: The General Services Purchasing Section of the OLCC does not handle alcohol sales. If you wish to purchase distilled spirits, get a distilled spirit product listed with the OLCC, or any other matter pertaining to retail liquor stores and/or product information, please visit:  www.oregon.gov/OLCC/LIQUORSTORES
 
 
OLCC subscribes to the following purchasing practices:
  1. Contracts are based upon fair and open competitive bidding methods.
  2. Contracts are awarded to responsible bidders that submit responsive bids at the best price.
  3. Purchases are made in strict compliance with all applicable state laws, rules and policies.
 
OLCC is subject to the procurement authority of the Department of Administrative Services (DAS) and must make purchasing decisions in the order below.
  1. State-Owned Surplus Property
  2. Inmate Labor
  3. Qualified Rehabilitation Facilities (QRF)
  4. Statewide Price Agreement
  5. Intergovernmental Agreement (IGA)
  6. Open Competitive Market

 
Solicitation Process
 
OLCC posts its solicitations for goods and services with an estimated total contract value greater than $5,000 on the State’s Oregon Procurement Information Network (ORPIN) web site. If you and/or your business are not currently registered on the ORPIN web site, you may do so by clicking on the following link: http://orpin.oregon.gov/.
 
OLCC also considers certified minority, women and emerging small businesses (MWESB) through the use of the ORPIN System.
 
Solicitations for goods and services are conducted according to the following thresholds:
  • Purchases with a total estimated value less than $5,000
Procurement of goods and services may be executed by direct selection or negotiation. Although OLCC does not keep a formal bidders list, we invite suppliers to send us information on your company and the goods and services you provide. OLCC considers this information in its procurement of goods and services.
  • Purchases with a total estimated value between $5,000 and $150,000
A contract may be awarded after soliciting a minimum of three competitive price quotes from qualified vendors. Informal quote solicitations may be obtained by telephone, email, fax, and the posting of the quote on the ORPIN web site. The informal solicitation process may also utilize an Invitation to Bid (ITB) or Request for Proposal (RFP) document. 
  • Purchases with a total estimated value exceeding $150,000
A contract may be awarded after soliciting competitive offers through the formal solicitation process. The formal solicitation process utilizes an ITB or RFP document prepared jointly by OLCC and the DAS State Procurement Office (SPO). The ITB process is generally used for purchases where the specifications and requirements can be completely defined. The basis for award in this process is a responsive bid at the best price. The RFP process is typically utilized when seeking personal or professional services. Awards are based upon a variety of evaluation factors that are listed in each respective RFP document.
 

 
Supplier Responsibilities
 
Register on ORPIN to view, download or receive notices of contracting opportunities: http://orpin.oregon.gov/.
 
Carefully read the complete ITB or RFP solicitation prior to submitting a response. The standard contractual language changes periodically so do not assume that the information will be the same as the last solicitation to which you may have responded.
 
Prior to submitting a response, check ORPIN for any addenda.
 
Return all required information in your response. Mail or deliver your response packet sufficiently in advance of the closing date and time to ensure timely receipt by either OLCC or DAS SPO. Responses received after the closing date and time will be rejected.
 
If you are awarded a contract, be certain that you comply with all contract requirements.

 
Important Links

 
Qualified Rehabilitation Facility (QRF) Program
http://www.oregon.gov/DAS/SSD/SPO/qrf-menu.shtml
 
Oregon Procurement Information Network (ORPIN)
www.orpin.oregon.gov/ 

Economic and Business Equity (MWESB)
http://www.oregon.gov/Gov/MWESB/Pages/index.aspx
 
Oregon Secretary of State Corporation Division
http://www.filinginoregon.com/ 
 
Oregon Construction Contractors Board
http://www.oregon.gov/CCB/
 
State Procurement Office
http://www.oregon.gov/DAS/SSD/SPO/
 

 
Frequently Asked Questions
 
What is a QRF (Qualified Rehabilitation Facility)?
A Qualified Rehabilitation Facility or QRF is a non-profit organization that employs Oregonians with disabilities. To become certified as a QRF, a Community Rehabilitation Program (CRP) or non-profit organization must complete and submit a QRF application. State agencies that intend to purchase a product or service that is listed on the QRF Program Procurement List must procure that product or service from a QRF if the product or service is of specifications appropriate to the agency’s needs and is available within the time required by the agency.
 
What is MWESB (Minority, Women and Emerging Small Business)?
The Office of Minority, Women and Emerging Small Business (OMWESB) is an Oregon certification authority that links qualifying disadvantaged, minority and woman-owned and emerging small businesses with government contracting opportunities.
 
What is ORPIN (Oregon Procurement Information Network)?
ORPIN provides suppliers of goods and services access to procurement and contracting opportunities with the State of Oregon and local governments. All Oregon agencies use ORPIN to post contracting opportunities. Registration is not required to view a summary of open opportunities or current contracts. To view or download opportunities, suppliers must register as either a Basic or Premium Subscriber. For registration assistance or additional help, please contact the ORPIN Help Desk at (503) 378-4642.

 

 
Contact Information
 
As a supplier, you are welcome to drop off information on the products and services you provide. However, an appointment is required if you would like to speak with a buyer.
 
Office Location and Hours
9079 SE McLoughlin Blvd
Portland, OR 97222-7355
8:00 AM to 5:00 PM, Monday through Friday
 
Mailing Address
PO Box 22297
Milwaukie, OR 97269-2297
 
Procurement/Contracts Manager
Sharon Domaschofsky, General Services Manager
Sharon.Domaschofsky@state.or.us
(503) 872-5178
 
Procurement Staff
Betty Cox, Senior Purchasing & Fleet Coordinator
betty.cox@state.or.us
(503) 872-5147
 
David Brown, Purchasing & Fleet Coordinator
david.p.brown@state.or.us
(503) 872-5149
 

 
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