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Statewide Database Licensing Program

Current Request for Proposal

The Oregon State Library, with the assistance of the Statewide Database Licensing Advisory Committee, issued a Request for Proposal (RFP) for Statewide Library Database Packages in June 2013. Evaluation of the proposal took place over August-October 2013, and the results are reported in the report submitted to the LSTA Council. The report identifies the apparent successful proposer as Gale Group, Inc. and makes several additional recommendations.
The State Library Board approved pursuit of a new contract with Gale at their December 2013 meeting. The State Library is in the process of finalizing the new contract. It is anticipated it will begin on August 1, 2014.
Official documentation of Proposal 107-2201-13 is available on the Oregon Procurement Information Network (ORPIN). Proposal documents can be accessed by logging into ORPIN and selecting "Interested". After signing on, the Proposal Documents are available by selecting "Attachments Exist". Questions about the procurement can be directed to Josh Hardage, State Procurement Office, 503-378-5396.
 
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Program Description

Description
During the 2003-05 biennium, the legislature (through SB12) authorized Library Services and Technology Act (LSTA) funds to subsidize the purchase of basic electronic resources for Oregon libraries under the Oregon Statewide Database Licensing Program (SDLP). From 2005 to 2009 the LSTA funds provided a 50% subsidy for academic and public libraries and fully funded school and tribal libraries. As of October 19, 2009, LSTA funding will be used to fully subsidize the 22 databases provided by Gale/CENGAGE Learning for a cost of just under $400,000 per year.  As of November 2010, LearningExpress Library is also fully subsidized.
 
If you do not currently participate in the Statewide Database Licensing Program, please contact Library Development Services at 503-378-2525 for information. 

School libraries are automatically enrolled and access the databases via OSLIS.
 
To participate, eligible academic (public and private non-profit), public, and tribal libraries must complete a one-time certification that they have endorsed and abide by the Oregon Library Association (OLA) ILL Code (PDF). 

The Statewide Database Licensing Program does not include the audio, e-books, and video service provided by Library2Go. The Oregon Digital Library Consortium is responsible for this service.



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Current Statewide Databases

LearningExpress Library
For access and training information, see this page
 
Gale/CENGAGE Learning is the provider for the following databases: 

Academic OneFile
Business Insights: Essentials
Computer Database
Discovering Collection
Educator's Reference Complete
Gale Virtual Reference Library (title list)
General BusinessFile ASAP
General OneFile
GREENR
Health & Wellness Resource Center
        with Alternative Health Module
Health Reference Center Academic

Informe
InfoTrac Junior Edition
InfoTrac Newsstand
InfoTrac Student Edition
Junior Reference Collection
Kids InfoBits
LegalTrac
Nursing Resource Center
Opposing Viewpoints in Context
Small Business Resource Center
Student Resources in Context
U.S. History in Context

 
Gale also offers a number of subject-focused resources that are subcollections of their primary databases, Academic OneFile and General OneFile. These databases offer an opportunity to perform focused searches on magazine and journal articles in specific fields of interest.

 

Agriculture Collection
Business Economics and Theory
Business Index ASAP 
Communications and Mass Media Collection
Criminal Justice Collection
Culinary Arts Collection
Diversity Studies Collection
Environmental Studies and Policy Collection
Fine Arts and Music Collection
Gardening, Landscape and Horticulture Collection

Gender Studies Collection
General Science Collection
Home Improvement Collection
Hospitality, Tourism and Leisure Collection
Information Science and Technology Collection
Insurance & Liability Collection
Nursing and Allied Health Collection
Physical Therapy & Sports Medicine Collection
Pop Culture Collection
Popular Magazines
Psychology Collection
Small Business Collection
U.S. History Collection
War and Terrorism Collection
World History Collection

 


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Statewide Database Training & Promotion

On-Site Training
Several on-site trainings have been offered.  Watch this page and the Oregon library listservs for future opportunities. 
 
Webinar Opportunities
Every month, Gale offers 1-hour online trainings about a variety of their products. These webinars are free but require registration. Once you access the training calendar, click on any session that interests you. The pop-up page will have a description of the webinar and a registration link. Note the time zone for the training.
 
A handful of archived webinars which were conducted specifically for Oregon library staff are available on both Gale support sites for Oregon users.

LearningExpress also regularly offers free webinars. Be careful not to sign up for the Job & Career Accelerator session by mistake. 

Archived Gale Webinars
In the spring of 2012, Julie Pepera, a Gale trainer, offered three webinars focused on new ways to use and promote the Gale databases that are available via the statewide contract. The trainings were titled What is a Library Database?, Finding eResources to Support Library Programming, and Marketing Your Gale Databases. Archived versions are now available in the Training Opportunities section of the Gale support sites for public/tribal/K12 and academic libraries.

Other Online Resources: Training and Promotion
There are a number of other online resources for learning more about and for promoting the statewide databases.  
 
Gale's national support website offers the following:

Gale Promo is your portal for viewing and ordering free promotional materials from Gale, including bookmarks, posters, and tent cards. Customizing some text, like adding your library's name, is an option. Any Oregon library staff member can use this login for access:
  • user name: gale690228
  • password: 690228 
The login is also posted on the two Gale support sites for Oregon libraries, linked below. Information about promotional materials for LearningExpress Library can be found on the support page for that database.

For more Gale support, visit the relevant page created specifically for Oregon libraries.
     Academic libraries
     Public, tribal, & K12 libraries 
 
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Advisory Committee & Meeting Minutes

The Statewide Database Licensing Advisory Committee (SDLAC) is a committee of the LSTA Advisory Council, which advises the Oregon State Library Board of Trustees. The primary responsibilities of the committee include the following:
  • Advise the LSTA Advisory Council and the Oregon State Library in the drafting of requests for proposal, the review of proposals, the recommendation to license database(s), and the allocation of costs to participating libraries.
  • Advise the Oregon State Library to negotiate for additional databases as needed, but will not assume a subsidy from the State Library.
  • Advise the Oregon State Library on the need for and the content of changes to the OAR and ORS that have a potential effect on the Statewide Database
 
The committee meets minimally twice a year and more often during the proposal/procurement process.
 
Additional information:
 
Committee Members

Kirsten Brodbeck-Kenney
Driftwood Public Library 
Phone: 541-996-1251
Email: kbrodbeck-kenney@lincolncity.org 
Position #1: Public Library Serving less than 25,000 [Term ends 6/30/2017]
      Emily Miller-Francisco
Southern Oregon University 
Phone: 541-552-6819
Email: millere@sou.edu
Position #2 - Academic Library from Oregon University System [Term ends 6/30/2017]
 

Garnetta Wilker
Retired
Email: gkwilker2@gmail.com

Position #3: School Library drawn from OASL Membership [Term ends 6/30/2017]

Liz Paulus 
Cedar Mill Community Library
Phone: 503-644-0043, ext. 131 
Email: lizp@wccls.org
Position #4: Public Library Serving 25,000 to 100,000 [Term ends 6/30/2015]
Marika Pineda 
Lane Community College
Phone: 541-463-5824
Email: pinedam@lanecc.edu
Position #5: Academic Library from an Oregon Community College 
[Term ends 6/30/2015]

Stephen Cox (Chair)
Salem-Keizer Public Schools 
Phone: 503-399-3058
Email: cox_stephen@salkeiz.k12.or.us
Position #6: School Library drawn from OASL Membership [Term ends 6/30/2015]
Glenna Rhodes
Deschutes Public Library System
Phone: 541-617-7087
Email: glennar@dpls.lib.or.us
Position #7: Public Library Serving over 100,000 [Term ends 6/30/2016]

Diane Sotak
University of Portland
Phone: 503-943-8047
Email: sotak@up.edu
Position #8: Academic Library from a Private Academic Institution [Term ends 6/30/2016]
Brent Mills 
Sage Library System 
Phone: 541-387-7063
Email: brent@hoodriverlibrary.org
Position #9: Resource Sharing Network
[Term ends 6/30/2016]
Marion Mercier
Grand Ronde Tribal Library
Phone: 503-879-1488
Email: marion.mercier@grandronde.org
Position #10: Tribal Library Representative 
[Term ends 6/30/2015]

Committee Members - Non-voting 
Carol Dinges
Lebanon Public Library
Phone: 541-258-4232 LSTA Council Representative

 

Thomas Richards
Organization for Educational Technology and Curriculum
Phone (Portland): 503-625-0501
Outside Portland: 800-650-8250
Email: thomas@oetc.org 
OETC Representative

Greg Doyle
Orbis Cascade Alliance
Phone: 541-868-4866
Email: gdoyle@uoregon.edu
Orbis Cascade Alliance Representative
 
Oregon State Library Staff (Non-Voting)
 
MaryKay Dahlgreen
State Librarian
Phone: 503-378-4367
Email: marykay.dahlgreen@state.or.us

Susan Westin
Program Manager
Library Development Services and
Talking Book & Braille Services 
Phone: 503-378-5435
Email: susan.b.westin@state.or.us


Arlene Weible 
Electronic Services Consultant
Library Development Services
Phone: 503-378-5020
Email: arlene.weible@state.or.us

Meeting Minutes
 

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History of the Statewide Database Licensing Program in Oregon

The Oregon Statewide Database Licensing Program was created by the passage of SB12 into law in July 2003. SB12 is a result of the Oregon Library Association's Vision 2010 and the work of the 2002 Senate Interim Task Force on Library Cooperation. The Statewide Database Licensing Program is an Oregon State Library program funded by the Library Services and Technology Act (LSTA) and supersedes the Oregon Statewide Database Licensing Group, the representative library steering group that negotiated and set policies for previous statewide database contracts (with University of Oregon as fiscal agent and Orbis Cascade Alliance as administrator).

For fiscal years 2004-08, EBSCO Publishing was selected to provide general periodicals for the Oregon Statewide Database Licensing Program.
 
From July 1, 2005 - July 31, 2008, the Oregon State Library was able to fully subsidize the cost of The Oregonian through NewsBank. In May 2008, NewsBank proposed to raise the cost of the state license for The Oregonian database from $54,000 to $150,000 for the 2008-2009 fiscal year. In making their recommendation to the Board, the Statewide Database Licensing Advisory Committee was very concerned about agreeing to such a large increase in the cost of this product, particularly in light of the modest use the database had in most Oregon libraries. The SDLAC discussed the possibility of trying again, in a year or so, to get a more reasonably priced statewide license to The Oregonian database.
 
In May 2009, and in conjunction with the State Library and DAS, SDLAC completed a rigorous proposal review process and selected the Gale/CENGAGE Learning proposal to provide general periodicals for the Oregon Statewide Database Licensing Program. Both the LSTA Advisory Council and State Library Board approved the recommendation and the State Library proceeded with the procurement process.
 
In August 2009, a new contract was signed to begin September 1, 2009. This contract will be in effect for two years, and then the State Library will have the option to renew for up to three years.
 
In early 2010, SDLAC members decided to add Opposing Viewpoints and LearningExpress Library to the statewide contract, and this was approved by the LSTA Advisory Council and the OSL Board.  The first resource was available as of August 2010 and the latter as of November 2010.

In the summer of 2011, the contract with Gale/CENGAGE Learning was renewed for three years. As part of that, U.S. History in Context and GREENR were added to the statewide database contract at no additional cost.

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Contact Information for Gale and LearningExpress

State Library Staff
Please contact Arlene Weible (503-378-5020) with any questions or concerns. 

Gale Technical Support
If you want to contact Gale about a problem, please do not use their generic technical support email address. Instead, try one of these three options:
  • First, see if your question can be answered through the Gale support site for Oregon libraries (Academic || All Others).  From here you can download MARC records for ebooks, register library IP addresses, and more.  Or, use either the Need Additional Information or Contact Us form to make your request.
  • If you want to email Gale directly, use gale.consortium.installs@cengage.com and start your subject line with "Oregon."  The Consortium Installs group has been briefed about the specifics of the Oregon contract.
  • If you prefer to call Gale, be sure to mention that you are part of the Oregon statewide contract.  1-800-877-4253 (press 4)  
     
For tips on how to best search within the Gale databases, contact Electronic Search Assistance.
     Phone: 1-800-877-4253 (press 4)
     Email: gale.contentQA@cengage.com
 
K12 school libraries connect to the databases via OSLIS

LearningExpress Technical Support
If you have technical problems or questions about LearningExpress Library, please contact their customer service department.  Representatives are available from 9am to 5pm EST, Monday - Friday. 
     Phone: (800) 295-9556
     Email: customerservice@learningexpressllc.com

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