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January 20 2011 Advisory Council Meeting Minutes
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TBABS Advisory Council Meeting Oregon State Library January 20, 2011
In attendance: Sharon Baker, Kitt Jordan, Angel Hale, Elizabeth Della-Santina, Carolynn Avery, Leone Holden, John Brown, Marsha Mee, Susan Weston, JimScheppke, Robin Speer
Meeting brought to order 10:02AM
New member introduction: Elizabeth Della-Santina
Approval of previous minutes: fixed Carolynn’s name; minutes approved
State Librarian Report
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We are not sure yet what Gov Kitzhaber is recommending for his budget
§ We have proposed a budget that continues business as usuall (board’s recommendation)
§ We will know something on February 1st when the governor releases his proposed budget
§ Jim will communicate with the Advisory Council when the budget is released
§ SB-111 NFB-Newsline funding
§ Bill has been introduced on behalf of OLS Board of Trustees
§ Would provide permanent funding for NFB-Newsline in Oregon using PUC funds
§ Would also add three new Oregon newspapers (Southern, Central, and Eastern)
§ Governor Kitzhaber has yet to decide whether or not to support this bill
§ Support has been gained from several state senators
o Smartphones and audio books
§ State Library directors passed a resolution asking NLS to make audio books available on smartphones through the use of apps
§ Appears they have gotten some signal from NLS that they are considering changing their position
o Standards for Talking Book Service
§ The NLS is in the revision process for these standards
§ We have commented on the draft
· Reference services should not be required
o Patrons can probably be better served by a public library
· Handing over responsibility for magazines on digital to regional libraries
o We don’t have the funding to pick up this mandate
· Each regional library is required to have a friend’s group
o We haven’t had one and don’t feel we need on at this time
· If quality standards are met, local books can be added to BARD
o We like this standard
§ If you would like to look at the standards, let Jim know
· Carolynn and Elizabeth would like to see it
§ How do we communicate the availability of PL reference services to our patrons?
· Newsletter article
§ What would a friend’s group do that the AC doesn’t do already?
· Not much; would help with fund raising, but we do that by ourselves now
Fund Development Report
o We are up from last 2009 Fall Appeal by $14,161
o Are we still pursuing monthly automatic donation options?
§ We need to do more research for credit card payments
§ People can set up their own auto-payments through their bank or PayPal
Program Manager Report
o Digital Transition
§ Over 5,000 patrons solidly for the past 2 months
§ 56% of books circulated are digital (physical books and BARD downloads)
§ We have received our last shipment of cassette books
§ 78% of patrons have digital players
· We are systematically going through the list of people without a player
o If they are in good standing, they get a player
o If they have overdues, they are contacted
o If their book circulation is inactive, they are contacted
§ Unabridged only users especially
o BARD Update
§ 816 patrons total / 650 active
§ 53,412 items have been downloaded (books and magazines)
§ 21% of people with digital players have BARD accounts / 16% active
§ 16% of all patrons have BARD accounts
What is the largest source of volunteers?
· Professional volunteers, community service volunteers, and work-experience volunteers
What magazines are available on both NFB-Newsline and BARD?
· We will have to check into that
o NLS will be celebrating their 80th anniversary this year
§ Encouraging regional libraries are encouraged to celebrate throughout the year
§ Suggestions for how to celebrate:
· Radio announcements
· Longest active user in Oregon
· Newsletter announcement
Long Range Plan Review
· Goal 1: To get as many people as we can to sign up
· Goal 2: Use new technology
· Goal 3: Foster good relationships with partner agencies, organizations and groups
· Goal 4: Keep up good customer service satisfaction
· Goal 5: Maintain stable and secure funding from multiple sources
· Goal 6: Ensure the best use of available resources
· Goal 7: Looking at our staffing and volunteer level
· How are we ensuring we get overdues back from patrons who move to care centers or hospitals and don’t return?
o Educate care centers to make sure they know how to return materials
o Be on the lookout for materials that should be returned
· Outreach to retirement centers?
o We have Elke doing as much outreach as she can
o Patrons starting up low-vision groups at a facility
o Articles to go in retirement center newsletters advertising our services
· Other partnerships to pursue?
o DHS
o Lyons Clubs
o Rotary Clubs
o Speakers other than staff (volunteer speakers bureau)
o Senior Centers / Independent Living Centers
o Monthly / Quarterly conference calls for patrons to hear about TBABS news
o Students and schools / regional ESDs
o Dept of Education
Open Forum
o How are books selected?
§ Books are selected by the NLS
· Look through a variety of sources for recommendations
· Continuation of series
· Collection management very similar to public libraries
§ Oregon author books
· We choose approximately 3-4 books a year
Next Meeting
· Thursday, May 5, 10-12noon
Meeting adjourned 11:38AM
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