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Advisory Council Meeting Minutes
Minutes
TBABS Advisory Council
November 17, 2005
Oregon School for the Blind
 
In Attendance:  Sara Long, Dan Long, Jim Scheppke, Doris Grolbert, Annie Holsworth, Tina Hansen and Susan Westin
Teleconference: Sharon Baker
Excused absence:  Lucy Organ and Frank Synoground
Absent:  Chris Vestal
Guest:  Gene Newton, Secretary of State
 
Doris called the meeting to order at 9:30
The September 15, 2005 minutes were approved.
 
State Librarian's Report:
Jim reported on the information that State Librarians received from NLS about their digital talking books project.  He gave statistics for the number of machines, books, and downloads available in the beginning of 2008 vs the end of 2008.
                                       Beginning             End
          Machines                        0                  700-800 for Oregon
          Flash (books)          Information will be release in April or May, 2006
          Downloadable          16,000-18,000          20,000-22,000
Jim spoke at the Oregon chapters of the National Federation of the Blind
and American Council for the Blind conference.  One issue of concern is whether enough digital players and books will be available in 2008 to meet the demand.  ACB passed a resolution expressing concern.  NFB referred the issue to the national level.  Jim and Susan will be on a conference call with the Unabridged partners.  Topics will cover the invitation of more states to the program and the requesting the uploading of NLS digital book to Unabridged.
 
TBABS Program Manager
Susan reported that Matt Senecal tendered his resignation effective November 7.  The replacement process for Matt will start after the first of the year.  The Fall appeal has gone out starting November 7.  The Braille books have been included in the excess cycle we soon will be sending books
to other libraries and schools in the US that are members of NLS. 
 
Frank contacted Susan via email and expressed concerns about the bylaws.
He is proposing a bylaws revision that would allow the Commission for the Blind to designate their representative to the Advisory council.  Since Frank was not able to attend the meeting, this topic was tabled until the next meeting.
 
Gene Newton from the Secretary of State Elections Division gave a report on how the SOS is making election information accessible to people with disabilities unable to access printed material.  The SOS is working on creating a centralized voter registration database, which may have new voter identification requirements.  They are also working on voter assisted terminals, which will be placed in every county.  The SOS is working with the League of Women Voters and Talking Book and Braille services to provide voter guide information in alternative formats.  TBABS will be sending a cassette version of League of Women Voters Easy to Read Guide and Nonpartisan Guide to all the eligible TBABS patrons, unless  the patron calls or emails and requests the guide in Braille, Large Print or via Internet or chooses to opt out.  The introductory letter will be sent in January or February explaining the program to the TBABS patrons.  Later PSAs will run for people with disabilities, who are not part of the TBABS program.  
 
Brainstorming Session:  How can we market TBABS service to blind and physically disabled youth in Oregon?
The brainstorming session revolved around these central issues: a collaborative relationship between TBABS and School for the Blind, i.e. deposit collection, interlibrary loan juvenile large print; establish ties with other youth focused vision and reading groups i.e. Vision Working Group; promotion of new technologies, i.e. Unabridged; and gathering data on the number of visually impaired, reading and physically disabled students in Oregon.
 
Tina announced the League of Women Voters has the Funding Oregon information on their website.
 
The next meeting will be held in conjunction with a site visit from our NLS program officer, David Whittall.  Susan will contact David and arrange a date in March.
 
The meeting adjourned 11:25.