October 26, 2012
Terry O'Connell, Director
A program designed by the Oregon State Police Law Enforcement Data System Division (LEDS) to improve business efficiency and ensuring criminal history records are complete, correct, and available for law enforcement needs was recently honored as the "Bronze Winner" during the State Chief Information Officer's (CIO) third annual awards program. Called ORCA (Open Record Control Application), the project's success was also recognized Monday as a finalist for a 2012 Recognition Award for Outstanding Achievement in the Field of Information Technology in State Government by the National Association of State Chief Information Officers (NASCIO).
Seeking a solution to incomplete criminal history records, especially related to background checks, the ORCA project was initiated in November 2010 to improve a process that was time consuming and labor-intensive. Using funding from the National Automated Records Improvement Project (NARIP), the completed ORCA project developed a paperless process that condensed what previously took hours of manual work down to minutes.
LEDS Director Terry O'Connell stressed that making sure criminal history records are complete, correct, and available is a priority for law enforcement and a key to public safety.
"Police and courts use these records for enforcement and judicial purposes, and it is also needed in background checks for firearm purchases and jobs involving our most vulnerable populations," said O'Connell. "What we were able to develop not only is benefitting Oregon, but its basic concepts can be transferred to any state and adapted to meet their unique needs."
Since implemented in May 2011, ORCA has helped OSP significantly update criminal history files while saving time, materials, and money. Software programming for the project was done by LEDS Systems Analyst Jeff Burhans, whose position is funded from the NARIP Grant. Burhans worked with a project team to establish the parameters of the computer program tailored to the team's business practices. After the program was tested, it was put into production and is estimated in the coming years to save over one million dollars in staff time and materials.
The State CIO's awards program gives state agencies an opportunity to share their project experiences and to be recognized for their outstanding and innovative IT and business accomplishments. The goal of this awards program is to acknowledge excellence and achievement for state Enterprise level IT project solutions, spanning across agencies and throughout state government. On the enterprise level the goal is cross-boundary Government to Government (G to G), Government to Business (G to B), and Government to Citizen (G to C), project/program collaboration with a shared focus. The State CIO "Gold Winner" award was presented to the Oregon State Police Mobility + E-Ticketing Program (information regarding the program and award was sent in an October 23 news release)
Additional information about the State CIO's awards program and the "Bronze Winner" award for the Oregon State Police LEDS Open Record Control Application program is available at:
On October 22, 2012, the NASCIO announced the Oregon State Police LEDS Open Record Control Application program was selected 4th Place out of fifteen state nominations for the 2012 "Data, Information and Knowledge Management" award category. More information about the NASCIO awards announcement is available on their website at: