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OYA Public & Offender Records Request Information
OYA will respond to public and offender records requests as outlined in its Public Records Requests policy (pdf), and its Requests for Offender Records, Reports and Other Materials policy (pdf)
The costs for a record request are outlined below:
  • $0.10 per page for photocopying
  • Labor charges that include researching, locating, compiling, redacting, or processing information and records regardless of the format the records produced (e.g. CD, electronic, photocopy).  Labor charges will be based on the hourly rate of the staff(s) responding to the record request multiplied by the time of the staff performing the tasks related to the request. 
  • Actual attorney fees charged to OYA for the cost of time spent by the attorney reviewing public records, redacting material from the public records, or segregating public records into exempt and nonexempt records. 
  • OYA will not charge additional fees for faxing records or sending records electronically. 
  • Records, upon request, may be placed on a compact disk provided they exist in an appropriate format for copying.  Costs of the CDs will be $5.00.
  • OYA will charge the actual cost for use of material and equipment for producing copies of non-standard records.
  • OYA may charge for the actual cost for delivery of records such as postage and courier fees. 
Authorization for Release of Information
OYA may release records or information about a youth currently or formerly in OYA custody with a completed and signed Authorization for Release of Information (MS Word doc).
To request former or current youth offender records, please contact:
Kimberly Hartwell
Hillcrest Records Office
2450 Strong Rd NE
Phone: 503-986-0422
Fax: 503-986-0406
To request public records other than youth offender records, or for information on subpoenas, please contact:
Anne May
Director's Office
530 Center Street SE, Suite 200
Salem, OR 97301
Phone: 503-378-6555
Fax: 503-373-7622