EMPLOYERS

In this update:

1. Time remains to post records for the 2015 reconciliation year.

2. Prior Year Earnings (PYE) invoicing for March and April 2016.

3. Reminder: Immediately return to PERS any completed Designation of Beneficiary forms received from employees.

4. Employer Announcement #96: Senate Bill 454 "Sick Time" and the PERS Unused Sick Leave Program updated with FAQs.

5. Employer Announcement #98: Leave Without Pay and Disability Workers Compensation.

1. Time remains to post records for the 2015 reconciliation year.
2015 Year-End Processing closed Monday, February 29, 2016 but employers have until the March 5th statement to resolve errors and post records for the 2015 reconciliation year. Please note: March 5th falls on Saturday this year so the first March statement, normally generated March 5th, will be generated during batch processing Friday evening, March 4, 2016.
 
Employers should make every effort to have final 2015 records and reports posted prior to the March 5, 2016 statement, and should pay their March 5th statement in full and on time.  Earnings on calendar year 2015 contributions invoiced on the March 5th statement and paid in full by the due date will be provided by PERS investment earnings for 2015.  Earnings on calendar year 2015 contributions invoiced after the March 5, 2016 statement, or paid after the due date for the March 5th statement, will be considered “prior year” earnings and will be provided by employers.
 
2015 member annual statements will be sent late spring 2016, to the member’s home address recorded in EDX as of March 5, 2016.  Please make every effort to submit DTL1 records correcting home addresses no later than March 5, 2016.
 
Please consult your ESC Account Representative for remaining calendar year 2015 record and report questions or problems.
 
2. Prior Year Earnings (PYE) invoicing for March and April 2016.
Prior year earnings result from contributions invoiced for qualifying service in prior years. Prior year earnings may be generated by employer correction of records for a prior year or by a change to “qualifying” status for employee service in a prior year, prompted by PERS staff review or by request from the employer.
 
The PYE process begins with calculation and entry of a PYE invoice in the “Un-billed Activity” area of the employer online statement on the 6th of any month. The employer has from the 6th of the month until the 20th of the month to dispute the PYE invoice. If the dispute is unsuccessful or if the employer chooses not to challenge the invoice, the PYE invoice then appears on the employer’s 20th of the month statement.
 
The PERS Board meets in March each year to adopt earnings rates for employer and member accounts for the past calendar year, in this case calendar year 2015. This affects the March and April PYE processes by delaying PYE invoice posting to Un-billed Activity until late March and delaying entry of any March 16-31 and April PYE invoices into employer statement Un-Billed Activity until May 6th, 2016. There will be no PYE invoicing for April 2016. 
 
Please contact your ESC Account Representative for any questions on this annual PYE process deviation.
 
3. Reminder: Immediately return to PERS any completed Designation of Beneficiary forms received from employees.
Employers are reminded to immediately return to PERS any completed Designation of Beneficiary forms received from employees.
 
Although employees may give an employer completed Designation of Beneficiary forms to submit to PERS, it still remains the member’s responsibility to make sure a change of beneficiary designation is received by PERS.  A change of beneficiary designation is not considered effective until the form is accepted by PERS.  
 
Tier One/Tier Two members should complete both an IAP Pre-Retirement Designation of Beneficiary Packet and a Tier One/Tier Two Pre-Retirement Designation of Beneficiary form OPSRP members should complete an IAP Pre-Retirement Designation of Beneficiary Packet.
 
The Tier One/Tier Two PERS member account of a Tier One/Tier Two member who has no PERS Pre-Retirement Designation of Beneficiary recorded with PERS will be distributed as required by statute. The IAP account for both OPSRP and Tier One/Tier Two member who have no IAP Pre-Retirement Designation of Beneficiary recorded with PERS will be distributed as required by statute.
 
There is no pre-retirement designation form for an OPSRP Pension benefit. An OPSRP Pension pre-retirement benefit would be paid:  1) Only if the OPSRP member is vested in their Pension account prior to retirement, and 2) Only to a spouse or person constitutionally required to be treated as a spouse.
 
4. Employer Announcement #96: Senate Bill 454 "Sick Time" and the PERS Unused Sick Leave Program updated with FAQs.
Employer Announcement #96: Senate Bill 454 “Sick Time” and the PERS Unused Sick Leave Program has been updated and reposted with FAQs underscoring the differences between the PERS Unused Sick Leave Program described in ORS 238.350 and “sick time” defined in SB 454, passed in the 2015 Legislative session. The FAQs describe what should be reported to PERS when employees terminate employment. Calculation and reporting of unused sick leave, differentiated from “sick time”, is outlined in Employer Announcement #88.
 
5. Employer Announcement #98: Leave Without Pay and Disability Workers Compensation.. Employer Announcemtn #98: Leave Without Pay and Disability Workers Compensation.
Employer Announcement 98: Leave Without Pay and Disability/Workers Compensation describes employer reporting of a member’s unpaid leave of absence due to injury covered by Workers' Compensation benefits. The announcement outlines reporting of any employer payments made to equalize the difference between Workers' Compensation benefits and member salary and the process by which a Tier One/Tier Two member may request service credit for an unpaid period of injury leave covered by Workers' Compensation benefits. This service credit request is not available to OPSRP members. The Workers' Compensation Certification form is posted and available.