Prior Year Earnings Due to EDX Release 6.0
Q1) We received an invoice that includes prior year earnings (PYE) following a recent correction of 2011 member records by PERS, and we understand that PYE charges accrue on 2011 wage records that posted after March 5, 2012. Are we liable for PYE under these circumstances?
A1) Employers may a request review/waiver of earnings charges if contributions did not post due to EDX Release 6.0. Employer Announcement #67 - EDX Release 6.0 (6/29/2011) explained that new EDX programming prevented employers from posting wage code 01 records to “non-qualifying” positions and wage code 02 records to active service” (qualifying) positions. The announcement further explained that PERS would handle the majority of corrective efforts and would verify with employers any change in qualifying status for previous positions with newly suspended records. To verify members’ qualifying status with employers, PERS requested that employers complete the online Hire Intent Survey that was available through the PERS employer website November 22-December 31, 2011.
If you completed that survey, or if you otherwise communicated “hire intent” information to PERS, you need only submit a One-Time Request for Review/Waiver. PERS has been able to identify charges for PYE that are due to EDX Release 6.0. Upon receipt of the One-Time Request for Review/Waiver, PERS will determine whether you communicated your hire intent information to PERS. If you did provide such hire intent information, you will be credited with an amount equal to the PYE amount in your invoice(s) identified by PERS that resulted from PERS’ correction of 2011 wage records after March 5, 2012. You will receive a detailed explanation of the credit.
Q2) Since we provided our hire intent information to PERS before March 5, 2012, we believe that we should not be held liable for the PYE that resulted from PERS’ inability to correct 2011 member records by March 5, 2012. What should we do?
A2) Employers who provided hire intent information to PERS prior to March 5, 2012, should submit a One-Time Request for Review/Waiver. PERS will issue a credit for an amount that is equal to the PYE earnings that resulted from PERS’ correction of 2011 wage records that posted after March 5, 2012, and were caused by EDX Release 6.0.
Q3) What if we did not provide hire intent information to PERS?
A3) If you failed to provide the “hire intent” information that PERS requested, and you believe that you should not be held liable for PYE charges following corrections to 2011 member records by PERS, you should submit a standard request for review as outlined near the bottom of your invoice(s). You will be required to submit a request for review concerning each invoice for PYE charged following such corrections.
Q4) What if we provided the hire intent information that PERS requested but believe PERS has failed to identify any PYE charges that were caused by EDX Release 6.0?
A4) If you provided the hire intent information PERS requested and you believe PERS has failed to identify any PYE charges caused by EDX Release 6.0, you should submit a standard request for review as outlined near the bottom of your invoice(s). PERS will review its records to determine whether hire intent information was provided and whether or not EDX Release 6.0 caused the PYE earnings.
Q5) What is the process that will be used by PERS to waive PYE for 2011 wage records corrected after March 5, 2012?
A5) PERS will contact employers and invite them to submit a one-time general request to waive PYE for 2011 member records affected by EDX Release 6.0 and fixed after March 5, 2012. On the 6th of the month after any 2011 member account corrections are completed, employers will receive an invoice detailing contributions and earnings resulting from corrected 2011 member accounts. Any 2011 contributions and earnings will appear in the Un-Billed Activity area of the employer’s online statement. Following this invoice, employers will receive a letter detailing contributions and earnings that the automatic process has identified. Credits for 2011 earnings will appear on the employer’s 20th of the month statement on the following month. The process will repeat each month until all 2011 member accounts for the employer are corrected.