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Employer Announcement #76

 

Employer Data Verification on EDX – Screen by Screen 

1. Employer receives an Employer Data Verification Request item in their Work List.

 

2. Employer views the Work Item for PERS Comments and Due Date.

3. Using the ‘View Employee Info’ link to the left, Employer searches for the member indicated in the Work Item by Name, SSN, or PERS ID.

4. Once the indicated employee has been found, ‘Employment History Details’ appears first. Employer should verify against their records to ensure the displayed Employment dates are accurate. If all data present looks correct, check each ‘Verify’ checkbox – or click ‘Verify All’ – and click ‘Save.’

    1. If the displayed information does not appear to be accurate, Employer should submit a Demographic Correction Request (DCR) indicating what data requires correction, and what the correct data should be. Please email PERS.Data.Verification@pers.state.or.us if you are submitting a DCR, a Salary Breakdown, or DTL2 adjustments to correct data in response to an Employer Data Verification Request. The Data Verification Unit will notify you when the adjustments have been posted to the account, at which point you should verify the data if it appears to be correct (again, using the checkboxes and ‘Save’ button).
    2. When all Employment data has been verified, proceed to ‘View Salary Details for this employee.’

 

5. Employer should verify against their records to ensure the displayed Salary data is accurate. If all data present looks correct, check each ‘Verify’ checkbox – or click ‘Verify All’ – and click ‘Save.’

    1. Years 2003 and prior: If the displayed information does not appear to be accurate, Employer should submit a Salary Breakdown for the year(s) that require correction, with the correct information.
    2. Years 2004 and later: If the displayed information does not appear to be accurate, Employer should submit a DTL2 adjustment for the pay date(s) that require correction, with the correct information.
    3. Please email PERS.Data.Verification@pers.state.or.us if you are submitting a DCR, a Salary Breakdown, or DTL2 adjustments to correct data in response to an Employer Data Verification Request. The Data Verification Unit will notify you when the adjustments have been posted to the account, at which point you should verify the data if it appears to be correct (again, using the checkboxes and ‘Save’ button).
    4. When all Salary data has been verified, proceed to ‘Work List’

 

6. Bring up the Work Item for the member in question, check the “I certify…” checkbox if all data looks correct, enter any comments that may be necessary under ‘Employer Comments,’ then click ‘Save.’ If you have verified all the member’s data and checked all ‘Verify’ checkboxes for Employment and Salary, and you have checked this “I certify…” checkbox, your work for this member’s Data Verification Request is completed.