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SELF-INSPECTION FORMS

IMPORTANT INFORMATION

Newsletters
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This will provide direct access to the e-Newsletter for Oregon licensed pharmacy technicians, pharmacy interns and pharmacists, as well as any other persons interested in Board of Pharmacy news.
 
If the above link is not working, send an email to OregonBOPNewsletter@nabp.net, with only the word "Subscribe" in the subject heading of the email. 

Optimizing Patient Safety & Reducing Medication Errors in Oregon
Adopted October 2008
Beginning in 2000, in response to the number of medication errors and medication distribution issues, state boards of pharmacy across the country began to convene committees and work groups to research and report back to the boards about ways to reduce medication errors. In response to the Oregon Board of Pharmacy’s interest in promoting an awareness of and ultimately a decrease in medication errors, the Board convened its Medication Error Reduction – Patient Safety Research Council. 
 
The charge of Oregon’s 12-member multi-disciplinary Research Council was to investigate procedures designed to reduce medication errors and evaluate the role the Board currently plays in supporting medication error reduction efforts. The Research Council was also asked to recommend measures the Board could take to improve patient safety through medication error reduction programs in the state. The Research Council has developed a document that reflects optimum standards for providing patient care in today’s pharmacies. While the document is not intended to be a comprehensive list of goals that are completely achievable on a continual basis, it does suggest a number of specific procedures that can be implemented in pharmacy practice settings in an effort to enhance existing quality improvement programs.  This list is not exclusive of other improvements and may be supplemented by the Board from time to time. 
 
Optimizing Patient Safety and Reducing Medication Errors, the 23-point document developed by the Research Council, was based on a review of current literature and work done in other states. The recommendations have been modified and edited specifically for use in Oregon pharmacies. The Board would like to acknowledge the work done by the National Association of Boards of Pharmacy’s 2007-08 Task Force on Continuous Quality Improvement, Peer Review, and Inspecting for Patient Safety, the Massachusetts Board of Registration in Pharmacy, and The Institute for Safe Medication Practices. 
 
It is the Board’s position that all pharmacies and pharmacists should review these recommendations as a high priority and should consider implementation of those measures that are appropriate to the particular pharmacy setting. The Board believes that adoption and institution of these practices will lead to optimal patient safety through enhanced pharmacy medication delivery systems, improved performance generally and, ultimately, a significant reduction in medication errors.
Pharmacist-In-Charge Forms
 

2017 Inspection Forms coming soon!

 

Must be completed by February 1 annually
 
Oregon law requires each pharmacist-in-charge (PIC) to conduct an annual self-inspection of their pharmacy and to document the inspection by completing a self-inspection report by February 1st of each year. This form needs to be completed and available for inspection by the Board at all times.  The purpose of the self-inspection is to ensure the pharmacy is in compliance with all state and federal laws and rules governing the practice of pharmacy. Newly assigned PIC's are required to complete a self-inspection of their pharmacy within 15 days of becoming the PIC. 
 
These forms are available below for downloading. Once completed, self-inspection reports must be retained in the pharmacy and be readily retrievable by a Board Inspector. 

2016 Non-Resident Pharmacy Inspection Form
2016 Hospital Pharmacy Inspection Form
2016 Long Term Care Pharmacy Inspection Form 
2016 Home Infusion Pharmacy Self Inspection Form 
2016 Nuclear Pharmacy Self Inspection Form 
2016 Compounding Pharmacy Self Inspection Form 

 

Medical Director or Clinic Representative for Community Health Clinics *NEW*
An Oregon public healthcare facility that utilizes a Registered Nurse to dispense medications requires registration with the Oregon Board of Pharmacy as a Community Health Clinic (CHC).
 
Oregon Administrative Rule 855-043-0710 states that a Community Health Clinic Drug Outlet must employ a Medical Director who is an Oregon practitioner with prescriptive and dispensing authority. The CHC must designate a representative employee who will be the contact person for the Oregon Board of Pharmacy and must be onsite the majority of the CHC’s normal operating hours.
 
The Medical Director or the designated representative must conduct and document an annual review of the outlet. The completed report form must be filed in the clinic, and be available to the Board for inspection for three years.
 
The form is available below for downloading. Once completed, the self-inspection report must be retained in the clinicand be readily retrievable by a Board Inspector. 
 
2017 Community Health Clinic Inspection Form
Please complete by January 1, 2017.
 
 
Consultant Pharmacist

Oregon law requires each Consultant Pharmacist to conduct an annual self-inspection of their pharmacy and to document the inspection by completing a self-inspection report by February 1st of each year. This form needs to be completed and available for inspection by the Board at all times.  The purpose of the self-inspection is to ensure the pharmacy is in compliance with all state and federal laws and rules governing the practice of pharmacy. Although not required by law, it is recommended that newly assigned Consultant Pharmacists complete a self-inspection of their pharmacy within ten days of becoming the Consultant Pharmacist. 

 
These forms are available below for downloading. Once completed, self-inspection reports must be retained in the pharmacy and be readily retrievable by a Board Inspector. 
 
 
 
 

2016 Correctional Facility Inspection Form 

2016 Home Dialysis Inspection Form 

Wholesaler Forms
Must be completed by September 1, 2016

Oregon law requires each Wholesale Facility to conduct an annual self-inspection of their establishment and document the inspection by completing a self-inspection report by September 1st of each year. This form needs to be completed and available for inspection by the Board at all times.  The purpose of the self-inspection is to ensure the facility is in compliance with all state and federal laws and rules governing the practice of pharmacy. 

This form is available below for downloading. Once completed, self-inspection reports must be retained at the facility and be readily retrievable.

2016 Wholesaler Self Inspection Form