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Frequently Asked Questions

Q: What is House Bill 2500 (forming the Transparency Web site)?

A:
 House Bill 2500, approved by the Legislature in 2009, directs the Department of Administrative Services to develop and make available the Oregon Transparency Web site. This website allows people to view information that is public record and not exempt from disclosure. To read requirements in the bill, click here. 

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Q: What information appears on the Transparency Web site?

A: The Oregon Transparency Web site contains information about each state agency, including but not limited to:

  • Annual state agency revenues
  • Annual state agency expenditures
  • Annual state agency human resources expenses, including compensation
  • Annual state agency tax expenditures
  • State agency contracting and subcontracting information
  • Descriptions of the mission, function and program categories of each agency
  • Copies of audit reports issued by the Secretary of State

Note: For 2011, Oregon.gov/Transparency was updated to include information related to Education Service Districts (ESD), County Expenditures of State Lottery Funds, and Public Meeting Notices as well as enhanced reporting on Tax Expenditures. 

For 2012, Oregon.gov/Transparency was updated to include links to information available on the Public Employees Retirement System website: Pension Unfunded Actuarial Liability; PERS Employer Contribution Rates; and summary documents PERS By the Numbers and PERS Facts.

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Q: How often will updates to the Transparency Web occur?

A: Unless otherwise specified on the website, data on the Transparency Web site is current as of June 30, 2013. The state will update data on an annual basis. 

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Q: What is the future of this Web site?

A: We will continue to evaluate the content of the Web site and refresh and update the information as needed.

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Q: What information appears in the payroll data provided on this Web site?

A: For state employees, annual salaries listed on this Web site are twelve times the employee's monthly adjusted salary rate. "Annual Salary" includes most differential payments (such as work-out-of-classification and bilingual differential) but excludes payments for overtime, shift differential, benefits, and vacation payout. Past reeports do not account for unpaid furlough leave management employees took in fiscal year 2011-2012, or step decreases and unpaid furlough leave some classified employees began taking after June 2009.

For Oregon University System, the data reflects annual salary rates based on assigned primary duties and work efforts. The reports do not include payment for overtime, shift differential, benefits, vacation payout, etc. The salary data may not reconcile to a full-time annualized salary rate or actual wages paid due to fluctuations in work effort, number of months worked in a year, and terms and conditions of employment that change over time.

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Q: What is the source of the data found on this Web site?

A: The funding, expenditure and payroll information on this Web site are based on transactions recorded by state entities (agencies, boards, commissions, etc.) on systems housed in Department of Administrative Services within the Enterprise Goods and Services Division, Enterprise Human Resource Services Division, and the Chief Financial Office.

For Education Service Districts, the funding, expenditure and payroll information on this Web site are based on transactions recorded by Education Service Districts' systems.

Documents on the Legislative Web site, Secretary of State Web site, and other agency Web sites are also relied upon as resources.

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Q: Who should I contact if I have a question about the data on this Web site?

A: If you have a question about a particular transaction, please contact the appropriate agency directly (click here for directory). Please note that response times will vary according to the number of inquiries that an agency receives.

For questions about the County Lottery Fund Expenditures Transparency page, please contact Lara Cleland, Director of Communications and Operations for the Association of Oregon Counties. 

For questions about the Education Service Districts Transparency Page, please contact Jim Mabbot , Executive Director for the Oregon Association of Education Service Districts.

If you have questions, comments or suggestions about this Web site, you may e-mail them to oregon.transparency@oregon.gov, or useour online form.  We appreciate your thoughts, comments, and interest in this Web site. 

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Q: How do I sort a spreadsheet?

A: If a file on the Web site does not open in a spreadsheet program like Excel, save the file to your computer and open it using your own spreadsheet program. Select the rows of data you want to sort, followed by the columns you wish to sort by. When you save your edits, they will be saved to the file on your computer.  You will not be allowed to save changes to the file on the Web site.

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Q: Is the Transparency information available from previous years?

A: Yes. 2009 was the first year that the Transparency Website was made available.

You can review previous years under Website History.

 

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