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Multiple Agency Expenditure Reports from SFMA & Other Systems

This report provides information on expenditures (i.e., cash transactions/payments) for the agencies that utilize the State Financial Management Application (SFMA) issued for the fiscal year 2013 (July 1, 2012 - June 30, 2013).

Generally, the information contained in these agency expenditure files was generated as follows:

  • All payments for the fiscal year 2013 (July 1, 2012 through June 30, 2013) that were applied to an expense account within SFMA for the agency.
  • Payments to individuals identified in the system (i.e., benefit, foster care, crime victim payments, etc.), not including expenditures to employees, were removed to protect against the inadvertent disclosure of records that may be protected under federal or state law or contractual requirements.
  • Payments to employees whose records are specifically protected from disclosure based on a protective court order were removed. Payments to all other employees are included.
  • Any payment that did not include a vendor name within SFMA was removed. Many agencies use subsystems to generate checks and only provide SFMA with summary information.
  • System entries related to vendors with negative amounts (i.e., credit amounts) were removed.

This Fiscal Year expenditure report does not include credit entries if the vendor line item was negative in total, nor does it include reimbursements by third parties for travel (e.g State of Oregon employee travel paid for, partially or in full, by the US Government, by conference organizers, etc.). This may cause expenditures listed in the report to be overstated, as the credit portion of these types of transactions may be excluded.


This report does not include information on expenditures for the Oregon University System or semi-independent agencies, boards and commissions.

Note: The Oregon Lottery, Aviation and ODOT expenditure files are each generated by systems maintained by those agencies, respectively - (i.e. SFMA is not used to generate the information) though these agencies are included in the single file below.
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Some agencies removed additional information to ensure proper protection of confidential information per Oregon's Public Records Law (ORS 192) or other state, federal or contractual requirements related to the disclosure of confidential records. Disclosures regarding the actions taken by agencies are provided below:

  • Agency 100 Department of Human Services
    • Consistent with previous years, Lines were removed from the Regular Employees lines of the report to align with the removal of employee names from the Transparency State Employee Salary Report.  In addition, the petty cash steward names were removed from the petty cash replenishment for group homes and the Oregon State Hospital.
  • Agency 141 Oregon Department of State Lands
    • Workers covered by the mediation confidentiality provisions in ORS 36, as well as public records law exceptions (192.502 (9)—records protected by attorney/client privilege, 192.501 (1)—record pertaining to litigation have been removed.
  • Agency 257 Oregon State Police
    • Data was removed consistent with ORS 181.852. Disclosure of information about certain employees of law enforcement agencies, (2) unless a law other than ORS 192.410 to 192.505 requires disclosure or the employee consents in writing to the disclosure, a law enforcement agency may not disclose information about an employee of the agency while the employee is assigned duties the agency considers undercover investigative duties and for a period of six months after the conclusion of those duties.
  • Agency 415 Oregon Youth Authority
    • Two Distributions to Individuals line items were removed because the individual is a foster home provider for youth in OYA’s care. This removal is consistent with ORS 192.501 and 192.502.
  • Agency 443 Oregon Health Authority
    • Consistent with previous years, Lines were removed from the Regular Employees lines of the report to align with the removal of employee names from the Transparency State Employee Salary Report.  In addition, the petty cash steward names were removed from the petty cash replenishment for group homes and the Oregon State Hospital.

Agencies included in this report are:
• Board of Accountancy
• Department of Administrative Services
• Oregon Advocacy Commissions Office
• Department of Agriculture
• Department of Aviation
• Commission for the Blind
• Business Oregon
• Columbia River Gorge Commission
• Commission on Children and Families
• Board of Chiropractic Examiners
• Board of Clinical Social Workers
• Dep't. of Community Colleges and Workforce Development
• Construction Contractors Board
• Department of Consumer and Business Services
• Department of Corrections
• Board of Licensed Professional Counselors and Therapists
• Oregon Criminal Justice Commission
• Board of Dentistry
• District Attorneys and their Deputies
• Department of Education
• Employment Department
• Employment Relations Board
• Department of Energy
• Department of Environmental Quality
• Oregon Facilities Authority
• Department of Fish and Wildlife
• Department of Forestry
• Oregon Forest Resources Institute
• State General Fund
• Department of Geology and Mineral Industries
• Oregon Government Ethics Commission
• Office of the Governor
• Oregon Health Licensing Agency
• Health Related Licensing Boards
• Housing and Community Services Department
• Department of Human Services
• Commission on Indian Services, Legislative
• Judicial Department
• Commission on Judicial Fitness
• Department of Justice
• Bureau of Labor and Industries
• Oregon Lottery
• Department of Land Conservation and Development
• Land use board of Appeals
• Department of State Lands
• Legislative Administration Committee
• Legislative Assembly
• Legislative Counsel Committee
• Legislative Fiscal Officer
• Legislative Revenue Officer
• Oregon State Library
• Oregon Liquor Control Commission
• Long Term Care Ombudsman
• Oregon State Marine Board
• Oregon Medical Board
• Military Department
• Board of Nursing
• Parks and Recreation Department
• Board of Parole and Post Prison Supervision
• Board of Pharmacy
• Department of State Police
• Psychiatric Security Review Board
• Board of Psychologist Examiners
• Office of Public Defense Services
• Public Employees Retirement System
• Department of Public Safety Standards and Training
• Public Utility Commission
• Oregon Racing Commission
• Real Estate Agency
• Department of Revenue
• Secretary of State
• State Treasurer
• Oregon Student Access Commission
• Board of Tax Practitioners
• Teacher Standards and Practices Commission
• Oregon Department of Transportation
• Department of Veterans' Affairs
• Water Resources Department
• Oregon Watershed Enhancement Board
• Oregon Youth Authority

You can download a .csv file of the data by clicking the link below:

Expenditures: State Agencies: Fiscal Year 2013.csv 

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Expenditure Report Data Viewer

For your convenience a Data Viewer has been embedded below. Click on the search icon in the upper left hand corner of the frame to search for specific information contained within the data file.
 
For more views of the data, to download the file in various formats, or to print the data, click on MENU in the top right hand corner of the viewer. You may also select "Discuss this Dataset" via the MENU and leave comments about the data. (Note: Please see the data.oregon.gov data moderation policy prior to leaving comments.)
 
To access the full capabilities of interacting with and manipulating the data in various ways click on the icon   just below and to the right of the menu at the top right hand corner of the frame.  This will open up a new window and redirect the user to Oregon’s National Award Winning website: data.oregon.gov.  Here the user will be able to take full advantage of multiple tools to download, visualize, create graphs, create maps, filter data to mention a few.
 
These tools are available by clicking on the tabs located on the right just above the column headers.  For example, the expenditures data can be downloaded in a variety of formats including CSV, JSON, PDF, XLX, and XML to name a few. To download the data select "Export" (blue tab) and then select the "Format" from the available formats.  To visualize data select “Visualize” (green tab).  The user can also create maps, graphs and filtered views and embed those views on other websites.   If the data changes in the master dataset on data.oregon.gov the embedded views will automatically be updated.
 
Data.oregon.gov is powered by the Socrata platform. You can find many good resources on how to use the platform to socialize data by visiting the Socrata Knowledge Base and Community Forums.

 

 

 Expenditures: State Agencies: Fiscal Year 2013

 


 

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Expenditure Reports from Oregon University System

Vendor Expenditure reports for the Oregon University System (OUS) are listed below for the fiscal year ending June 30, 2013. A report is provided for each OUS division. 

These reports include payments made to vendors by OUS universities and Chancellor's Office for capital assets (tangible), capital outlay (capitalized), inventories, merchandise for resale or redistribution, prepaid expense, sales and services, services and supplies, sub-contracts and sub-grants.  

Additional notation:

  • Payments are from all funding sources, including restricted funds (grants).
  • Individual vendor payments have been rolled up into a single summary payment based on Account Category.
  • Summarized vendor payments less than $1 are not included.
  • Travel reimbursements to a single vendor may include costs for a group of travelers, such as athletic teams, etc.
  • Some payments to vendors may be reimbursed at a later date from an outside organization, such as an affiliated foundation.
  • Some payments of the Chancellor's Office are made on behalf of all seven OUS universities.
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There are two ways to access this data. Below, under the column heading "File Type", you can click on the .CSV  (comma separated value) file link to open, view, and save the data file, or click on the Data View link. 

If you choose the Data View link, a new window will open and redirect you to the data.oregon.gov websie. This site provides a wide range of tools to assist you in downloading, visualizing, creating graphs, and filtering data.
 

OUS Expenditure Reports as of June 30, 2013

OUS Division​ ​File Type ​Contact
Chancellor's Office​

(.CSV)

Data Viewer

​  Paul Bartlett 
  paul_bartlett@ous.edu  
Eastern Oregon University​

(.CSV)

Data Viewer

​  Lara Moore 
  lmoore@eou.edu
Oregon Institute of Technology​

(.CSV)

Data Viewer

 

 

  Diana Angeli 
  dianna.angeli@oit.edu

 

Oregon State University​

(.CSV)

Data Viewer

​  Brian Thorsness 
  brian.thorsness@oregonstate.edu
Portland State University​

(.CSV)

Data Viewer

​  Cathy Latourette 
  latourettec@pdx.edu
Southern Oregon University​

(.CSV)

Data Viewer

​  Steve Larvick 
  larvick@sou.edu
University of Oregon​

(.CSV)

Data Viewer

​  controller@uoregon.edu
Western Oregon University​

(.CSV)

Data Viewer

Darin Silbernagel
silbernd@wou.edu
 
Additional Information

The data stored on data.oregon.gov is powered by the Socrata platform. You can find additional resources on how to use the platform to socialize data by visiting the Socrata Knowledge Base and Community Forums.

If you need assistance in accessing or downloading the data, creating data views, or have questions, comments, or suggestions, please e-mail us at oregon.transparency@oregon.gov.

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Historical Information

The Oregon.gov/transparency site is updated annually. The hyperlinks below provide access directly to information from recent years. Additional information can be found through the History - Past Fiscal Years Websites link.

Fiscal Year 2012 Expenditure Information

Fiscal Year 2011 Expenditure Information

Fiscal Year 2010 Expenditure Information
 
Fiscal Year 2009 Expenditure Information
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