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Agency
A state agency is a permanent or semi-permanent "primary organizational state governmental unit" that is responsible for oversight and administration of specific functions. Creation of an agency is occurs by law under constitutional or statutory authority.

Amendment
A written modification to the terms and conditions of a public contract, other than changes to the work as defined in Oregon Administrative Rule (OAR) 125-249-0910, that meets the requirements of OAR 125-246-0560. (To view these and other public contracting rules in their entirety, click here.)

AP or A/P
Accounts Payable

Appropriations
Authorization by the Legislature to spend money from the state treasury for purposes established in law. Appropriations typically limit expenditures to a specific amount and purpose within a fiscal year or biennial period.

AR or A/R
Accounts Receivable

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BAM
Budget and Management Division of the Department of Administrative Services

Biennial Budget / Biennium
A two-year fiscal period. Oregon approves a "biennial budget" every two years. It consists of two annual budgets, one for each fiscal year. The biennium runs from July 1 of an odd-numbered year to June 30 of the next odd-numbered year. The period between July 1, 2009 - June 30, 2011, is called the "2009-11 biennium." The period between July 1, 2009 - June 30, 2010 is the "2010 fiscal year."

Budget Request
A detailed outline of an agency's financial needs for the next fiscal year.

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CAFR
Comprehensive Annual Financial Report

CC
Capital Construction

CFO
Chief Financial Officer

CI
Capital Improvements

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EBL
Essential Budget Level

E-Board
Emergency Board, Legislative

Expenditure
The payment of money from a state fund for the purchase of goods and services.

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Fiscal Year
The 12-month period beginning July 1 and ending June 30, used by the state government for accounting purposes. Fiscal year designation is based on the year in which it ends [e.g., fiscal year 2010 (FY 2010) runs from July 1, 2009 - June 30, 2010].

FTE (Full-time equivalent)
A unit that represents one full-time state employee. FTE expresses the number of positions an agency may have. For classified personnel, one FTE equals 2,080 hours worked in a year. Part-time or part-year employees are factored according to the share of the full 2,080-hour work year they are employed. Two persons working half time also count as one FTE.

FY
Fiscal Year

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General Fund
The General Fund is the source of the state's main operating funding. Money from the General Fund supports activities the Legislature outlines in statute. Major revenue streams into the General Fund include state individual and corporate taxes, among others. These are non-dedicated revenues and are available for appropriation by the Legislature.

General Obligation Bonds
Bonds whose repayment is guaranteed by the "full faith and credit" of the state.

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LAB
Legislatively Adopted Budget or Legislatively Approved Budget

LFO
Legislative Fiscal Office

LRO
Legislative Revenue Office

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OAR
Oregon Administrative Rules 

OF
Other Funds

ORPIN
Oregon Procurement Information Network

ORS
Oregon Revised Statutes

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Vendor
Any business, individual, corporation, or other entity that receives payment from state government as the result of providing goods or services, or receiving benefits, grants or other assistance.

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Warrant
Similar to a bank check, a warrant is a document created by a state agency authorizing the State Treasurer's Office to release cash to the designated payee.

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