Oregon.gov

Money going out - Expenditures

• Multiple Agency Expenditure Reports from State Financial Management Application (SFMA)
• Expenditure Report from Oregon Department of Transportation
• Expenditure Report from Oregon State Lottery
• Expenditure Reports from Oregon University System
  
  

Generally, the information contained in these agency expenditure files was generated as follows:

• All payments for the fiscal year 2010 (July 1, 2009 through June 30, 2010) that were applied to an expense account within SFMA for the agency.
• Payments to individuals identified in the system (i.e., benefit, foster care, crime victim payments, etc.), not including expenditures to employees, were removed to protect against the inadvertent disclosure of records that may be protected under federal or state law or contractual requirements.
• Payments to employees whose records are specifically protected from disclosure based on a protective court order were removed. Payments to all other employees are included.
• Any payment that did not include a vendor name within SFMA was removed. Many agencies use subsystems to generate checks and only provide SFMA with summary information.
• System entries related to vendors with negative amounts (i.e., credit amounts) were removed.

This report does not include information on expenditures for the Oregon University System, Oregon State Lottery, Oregon Department of Transportation, or semi-independent agencies, boards and commissions. The Oregon State Treasury is exempt from HB2500 but has chosen to voluntarily post their data on the Transparency Website. 

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Some agencies removed additional information to ensure proper protection of confidential information per Oregon's Public Records Law (ORS 192) or other state, federal or contractual requirements related to the disclosure of confidential records. Disclosures regarding the actions taken by agencies are provided below:

• Agency 100 Department of Human Services
  Twenty-four lines were removed from the Regular Employees line of the report to be consistent with the removal of employee names from the Transparency State Employee Salary Report. The petty cash steward names were removed from the petty cash replenishment for Group Homes and State Hospital. One time payments to individuals were removed to protect against the inadvertent display of information that has a federal, state, or legal/contractual requirement to protect the information.
• Agency 141 Oregon Department of State Lands
  Workers covered by the mediation confidentiality provisions in ORS 36, as well as public records law exceptions (192.502 (9)-records protected by attorney/client privilege, 192.501 (1)-record pertaining to litigation have been removed.
• Agency 257 Oregon State Police
  Data was removed to protect the safety and security of law enforcement personnel and activities. This removal is consistent with ORS 192.501 (18) (23) (27).
• Agency 415 Oregon Youth Authority
  Three Distributions to Individuals line items were removed because the individuals were foster home providers for youths. This removal is consistent with ORS 192.501 and 192.502.
• Agency 442 Office of Private Health Partnerships
  Data was removed to comply with ORS 737.732 regarding confidentiality of information in enrollment in Family Health Insurance Assistance Programs.
• Agency 459 Public Employees Retirement System
  Data was removed that disclosed a single pensioner's information. This is consistent with ORS 192.502 (2).
• Agency 471 Oregon Employment Department
  Three expenditure records identifying individuals were removed from the Distribution to Individuals category. These records were removed because the individuals were not the final recipients of the funds. A special Fed Vets incentive program distributed these funds to individuals, who in turn gave the monies to their local Vet programs as follows: $2,500 to Disabled American Veterans Willamette Chapter 17, $4,500 to American Legion Post 104, and $11,000 to Disabled American Veterans Chapter 1643.
• Agency 575 Oregon Student Assistance Commission
  Data was removed to comply with the Family Educational Rights and Privacy Act (FERPA) which protects payments to individual students.
• Agency 581 Department of Education
  Data that is protected by attorney-client privilege consistent with ORS 40.225 and 192.502 (9) was removed.
• Agency 834 Board of Dentistry
  Examiners' names were removed because the identities are not to be made public consistent with ORS 195.501(4).
  

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NEW: The data viewer made available through data.oregon.gov below is a new addition to the Oregon Transparency Website.

Within the data viewer below, click on the search icon in the upper left hand corner of the frame to search for information contained within the file. For more views of the data, to download the file in various formats, or to print the file, click on MENU in the top right hand corner of the viewer.  You may also select "Discuss this Dataset" via the MENU (Note: Please see the data.oregon.gov data moderation policy prior to leaving comments.) Finally, to access the full capabilities of data.oregon.gov (including the ability to visualize the data in graphs, charts, and maps) click on the icon just below and to the right of the menu at the top right hand corner of the frame and then click Visualize.

If you need assistance in accessing or downloading the data, creating data views, or have general questions, comments, or suggestions for additions to the site, please e-mail us at oregon.transparency@state.or.us.

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NEW: The data viewer made available through data.oregon.gov below is a new addition to the Oregon Transparency Website.

Within the data viewer below, click on the search icon in the upper left hand corner of the frame to search for information contained within the file. For more views of the data, to download the file in various formats, or to print the file, click on MENU in the top right hand corner of the viewer.  You may also select "Discuss this Dataset" via the MENU (Note: Please see the data.oregon.gov data moderation policy prior to leaving comments.) Finally, to access the full capabilities of data.oregon.gov (including the ability to visualize the data in graphs, charts, and maps) click on the icon just below and to the right of the menu at the top right hand corner of the frame and then click Visualize.

If you need assistance in accessing or downloading the data, creating data views, or have general questions, comments, or suggestions for additions to the site, please e-mail us at oregon.transparency@state.or.us.

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NEW: The data viewer made available through data.oregon.gov below is a new addition to the Oregon Transparency Website.

Within the data viewer below, click on the search icon in the upper left hand corner of the frame to search for information contained within the file. For more views of the data, to download the file in various formats, or to print the file, click on MENU in the top right hand corner of the viewer.  You may also select "Discuss this Dataset" via the MENU (Note: Please see the data.oregon.gov data moderation policy prior to leaving comments.) Finally, to access the full capabilities of data.oregon.gov (including the ability to visualize the data in graphs, charts, and maps) click on the icon just below and to the right of the menu at the top right hand corner of the frame and then click Visualize.

If you need assistance in accessing or downloading the data, creating data views, or have general questions, comments, or suggestions for additions to the site, please e-mail us at oregon.transparency@state.or.us.

Vendor Expenditure reports for the Oregon University System (OUS) are listed below for the fiscal year ending June 30, 2010. A report is provided for each OUS division.

These reports include payments made to vendors by OUS universities and Chancellor's Office for capital assets (tangible), capital outlay (capitalized), inventories, merchandise for resale or redistribution, prepaid expense, sales and services, services and supplies, sub-contracts and sub-grants.

Additional notation:

• Payments are from all funding sources, including restricted funds (grants).
• Individual vendor payments have been rolled up into a single summary payment based on Account Category.
• Summarized vendor payments less than $1 are not included.
• Travel reimbursements to a single vendor may include costs for a group of travelers, such as athletic teams, etc.
• Some payments to vendors may be reimbursed at a later date from an outside organization, such as an affiliated foundation.
• Some payments of the Chancellor's Office are made on behalf of all seven OUS universities.

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NEW - The web link to the "Data Viewer" in the File Type column below is a new addition to the Oregon Transparency Website.   When you click on "Data Viewer" you will be taken to a searchable version of the file that is posted on data.oregon.gov.  Once the file is accessed, you will (among other things) be able to download/export the data in various file formats, create additional data views (e.g. maps, graphs, charts), comment/discuss the data, or print the data.   

If you need assistance in accessing or downloading the data, creating data views, or have general questions, comments, or suggestions for additions to the site, please e-mail us at oregon.transparency@state.or.us. 

OUS - Expenditure Reports as of June 30, 2010