This report provides information on expenditures (i.e., cash transactions/payments) for the agencies that utilize the State Financial Management Application (SFMA)* issued for the fiscal year 2012 (July 1, 2011 - June 30, 2012).
Generally, the information contained in these agency expenditure files was generated as follows:
- All payments for the fiscal year 2012 (July 1, 2011 through June 30, 2012) that were applied to an expense account within SFMA* for the agency.
- Payments to individuals identified in the system (i.e., benefit, foster care, crime victim payments, etc.), not including expenditures to employees, were removed to protect against the inadvertent disclosure of records that may be protected under federal or state law or contractual requirements.
- Payments to employees whose records are specifically protected from disclosure based on a protective court order were removed. Payments to all other employees are included.
- Any payment that did not include a vendor name within SFMA was removed. Many agencies use subsystems to generate checks and only provide SFMA with summary information.
- System entries related to vendors with negative amounts (i.e., credit amounts) were removed.
This Fiscal Year expenditure report does not include credit entries if the vendor line item was negative in total, nor does it include reimbursements by third parties for travel (e.g State of Oregon employee travel paid for, partially or in full, by the US Government, by conference organizers, etc.). This may cause expenditures listed in the report to be overstated, as the credit portion of these types of transactions may be excluded.
This report does not include information on expenditures for the Oregon University System or semi-independent agencies, boards and commissions.
Note: The Oregon Lottery and ODOT expenditure files are each generated by systems maintained by those agencies, respectively - (i.e. SFMA is not used to generate the information) though these agecnies are included in the single file below.
Some agencies removed additional information to ensure proper protection of confidential information per Oregon's Public Records Law (ORS 192) or other state, federal or contractual requirements related to the disclosure of confidential records. Disclosures regarding the actions taken by agencies are provided below:
· Agency 100 Department of Human Services
o Consistent with previous years, lines were removed from the Regular Employees and Medical/Dental/Life lines of the report to align with the removal of employee names from the Transparency State Employee Salary Report. The petty cash steward names were removed from the petty cash replenishment for Group Homes and State Hospital. One time payments to individuals were removed to protect against the inadvertent display of information that has a federal, state, or legal/contractual requirement to protect the information.
· Agency 124 Oregon State Board of Licensed Social Workers
o One record was removed consistent with ORS 676.175 which requires a health professional regulatory board keep confidential and not disclose to the public any information obtained by the board as part of an investigation of a licensee or applicant, including complaints concerning licensee or applicant conduct and information permitting the identification of complainants, licensees or applicants.
· Agency 137 Department of Justice
o Three rows of data were removed consistent with ORS 192.822 which requires Oregon protect specific victims’ addresses. Although full addresses are not disclosed the information that is available may be enough to place the victim at risk.
· Agency 141 Oregon Department of State Lands
o Workers covered by the mediation confidentiality provisions in ORS 36, as well as public records law exceptions (192.502 (9)—records protected by attorney/client privilege, 192.501 (1)—record pertaining to litigation have been removed.
· Agency 257 Oregon State Police
o Data was removed consistent with ORS 181.852. Disclosure of information about certain employees of law enforcement agencies, (2) unless a law other than ORS 192.410 to 192.505 requires disclosure or the employee consents in writing to the disclosure, a law enforcement agency may not disclose information about an employee of the agency while the employee is assigned duties the agency considers undercover investigative duties and for a period of six months after the conclusion of those duties.
· Agency 415 Oregon Youth Authority
o Three Distributions to Individuals line items were removed because the individual is a foster home provider for youth in OYA’s care. This removal is consistent with ORS 192.501 and 192.502.
· Agency 443 Oregon Health Authority
o Lines were removed from the Regular Employees and Medical/Dental/Life lines of the report to align with the removal of employee names from the Transparency State Employee Salary Report. The petty cash steward names were removed from the petty cash replenishment for Group Homes and State Hospital. One time payments to individuals were removed to protect against the inadvertent display of information that has a federal, state, or legal/contractual requirement to protect the information.
· Agency 585 Commission for the Blind
o Five vocational rehabilitation records were redacted. These records are exempt from disclosure under ORS 195.502(8) with the incorporation of federal law.
· Agency 811 Board of Chiropractic Examiners
o Data was removed consistent with ORS 676.175 regarding health professional compliant investigations.
| Agencies included in file
|| File Type
|| Data Viewer|
- Board of Accountancy
- Department of Administrative Services
- Oregon Advocacy Commissions Office
- Department of Agriculture
- Department of Aviation
- Commission for the Blind
- Business Oregon
- Columbia River Gorge Commission
- Commission on Children and Families
- Board of Chiropactic Examiners
- Board of Clinical Social Workers
- Dep't. of Community Colleges and Workforce Development
- Construction Contractors Board
- Department of Consumer and Business Services
- Department of Corrections
- Board of Licensed Professional Counselors and Therapists
- Oregon Criminal Justice Commission
- Board of Dentistry
- District Attorneys and their Deputies
- Department of Education
- Employment Department
- Employment Relations Board
- Department of Energy
- Department of Environmental Quality
- Oregon Facilities Authority
- Department of Fish and Wildlife
- Department of Forestry
- Oregon Forest Resources Institute
- Department of Geology and Mineral Industries
- Oregon Government Ethics Commission
- Office of the Governor
- Oregon Health Licensing Agency
- Health Related Licensing Boards
- Housing and Community Services Department
- Department of Human Services
- Commission on Indian Services, Legislative
- Judicial Department
- Commission on Judicial Fitness
- Department of Justice
- Bureau of Labor and Industries
- Oregon Lottery
- Department of Land Conservation and Development
- Land use board of Appeals
- Department of State lands
- Legislative Administration Committee
- Legislative Assembly
- Legislative Counsel Committee
- Legislative Fiscal Officer
- Legislative Revenue Officer
- Oregon State Library
- Oregon Liquor Control Commission
- Long Term Care Ombudsman
- Oregon State marine board
- Oregon Medical Board
- Military Department
- Board of Nursing
- Parks and recreation Department
- Board of Parole and Post Prison Supervision
- Board of Pharmacy
- Department of State Police
- Office of Private health Partnerships
- Psychiatric Security Review Board
- Board of Psychologist Examiners
- Office of Public Defense Services
- Public Employees Retirement System
- Department of Public Safety Standards and Training
- Public Utility Commission
- Oregon Racing Commission
- Real Estate Agency
- Department of Revenue
- Secretary of State
- State Treasurer
- Oregon Student Assistance Commission
- Board of Tax Practitioners
- Teacher Standards and Practices Commission
- Oregon Department of Transportation
- Department of Veterans' Affairs
- Water Resources Department
- Oregon Watershed Enhancement Board
- Oregon Youth Authority
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Vendor Expenditure reports for the Oregon University System (OUS) are listed below for the fiscal year ending June 30, 2013. A report is provided for each OUS division.
These reports include payments made to vendors by OUS universities and Chancellor's Office for capital assets (tangible), capital outlay (capitalized), inventories, merchandise for resale or redistribution, prepaid expense, sales and services, services and supplies, sub-contracts and sub-grants.
Payments are from all funding sources, including restricted funds (grants).
Individual vendor payments have been rolled up into a single summary payment based on Account Category.
Summarized vendor payments less than $1 are not included.
Travel reimbursements to a single vendor may include costs for a group of travelers, such as athletic teams, etc.
Some payments to vendors may be reimbursed at a later date from an outside organization, such as an affiliated foundation.
Some payments of the Chancellor's Office are made on behalf of all seven OUS universities.
OUS - Expenditure Reports as of June 30, 2012
**Information requests should be directed to each OUS division.