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Plain Language
Use "Plain Language" to improve your writing
Oregon law requires all state agencies to prepare public communications in language that is as clear and simple as possible (ORS 183.750). This includes publications, forms and instructions, licenses, agency notices, and administrative rules. HB 2702 specifies an additional standard for written documents. A document meets the plain language standard if it, whenever possible:
 

  • Uses everyday words that convey meanings clearly and directly
  • Uses the present tense and the active voice
  • Uses short, simple sentences
  • Defines only those words that cannot be properly explained or qualified in the text
  • Uses type of a readable size
  • Uses layout and spacing that separate the paragraphs and sections of the document from each other
 
Audit Report Template (doc) 
Plain Language Handout (pdf)
Plain Language Internal Audits (ppt)
 

Audit Committee
One of the SAAC’s top three priorities for FY 2011 was to seek ways for the Committee to support the efforts of agency audit committees through increased interaction and to provide training opportunities. On November 3, Jim Keys, seasoned instructor for the Institute of Internal Auditors presented to the audit committee and internal audit representatives from twenty-one state agencies.
 
The seminar aimed to increase awareness of governance issues and audit committee effectiveness. It promoted audit committee and risk management best practices and described the value of a meaningful self-assessment of an organization's internal audit governance process. If your agency was unable to attend the event, please contact the Internal Audit Section at the Department of Administrative Services for further information.
 
Course content included:
  • Briefings on Current Issues
  • What the Audit Committee Needs to Know
  • Audit Committee Practices and Resources
 
Salem, Oregon Lunch (ppt)
Oregon State Government AC 11 10 (ppt)
Oregon State Government CAE 11 10 (ppt)