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Contracts and Procurement Services (CAPS)
Duties, Roles, and Responsibilities
Contract
Knowledgable, Respectful, Responsive
 
Contracts and Procurement Services provides purchasing guidance and contract development for the Department.  The unit:
  • Receives procurement and contract requests from every section within the Department;
  • Determines, in collaboration with program staff, the appropriate procurement process or contracting method;
  • Conducts solicitations for all types of procurement up to the monetary threshold authorized by the State Procurement Office;
  • Develops solicitation and Contract/Agreement documents; and
  • Manages the signature process, including issuance of fully executed Contracts and Agreements and subsequent Amendments.
 
      CAPS Guidelines and Values document 
 

Information for Contractors, Subcontractors, Partners, and Non-OED staff
Project Triangle
Matching Agency Needs with Business Solutions
Information Security Requirements, Reading, and Certification Form
 
The Oregon Employment Department provides for the integrity and security of its information assets.  This is accomplished by establishing appropriate policies and procedures for preserving the integrity and security of each automated process, paper file, or data base of information. 
 
Information Security Policies and procedures establish and maintain a standard of due care to prevent misuse or loss of state agency information assets and provide management directives for information security to conform with business requirements, laws, and administrative rules.
 
All contractors, vendors, partners, volunteers, and non-OED staff who access confidential information or agency data must certify they have read and understand the Information Security Policy and related documents prior to performing services for the Department.
 
Information Security/Commitment to Confidentiality Certification Form     Computer Security 
IRM 7(2) Information Security Policy  
 
Information Security Procedures    
OED Confidentiality Handbook 
 
Incident Response 
Glossary of Information Security Terms 
 
 
DAS 03-21, Policy for Acceptable Use of State Electronic Resources
ADM 12(2) OED Policy, Collection and Disclosure of Customer Information
 
 
General Security Practices 
Mobile Communications/Computing Devices 
 
 
Information Asset Classification 
Transporting Information Assets 
 
 
ORS 164.377 - Computer Crime (descriptions and penalties) 
 
 

Criminal Background Checks
 
All contractors, subcontractors, vendors, and consultants doing business with the Department must conduct and pay for criminal record checks, at their expense, on any of their employees who have access to any systems or data, or who may enter any of the Department's buildings.  They must provide written assurance to the Department that the subject individuals are fit for services to the Department.  Workforce Partners are excluded from this policy.
 
Policy 23-0002-10 Criminal Record Check
 
Procedures 23-0002-10 Criminal Record Checks
 
Letter of Assurance for Criminal Record Checks
 
Criminal Records Request for Sole Proprietors 
 

What is the Oregon Procurement Information Network (ORPIN)?
 
The ORPIN program is Oregon's #1 resource for viewing Public Agency Opportunities.  Most state agencies and many local governments use ORPIN to reach suppliers in order to procure goods and services.
 
Direct access to ORPIN can be found HERE.  This site provides all the information needed to register as a supplier (or log in if already registered) to state agencies, boards, and commissions, bid on opportunities that match your business offerings, or access Frequently Asked Questions.
 

Public Procurement Rules

- Division 246 (All contracts)
- Division 247 (Methods of Procurement)
- Division 248 (Construction, Public Works, Public Improvement)

Other Procurement Information

Frequently Asked Questions
How to do Business with OED
Contract Processing Flow Charts

How do I.....

Find and bid for state contracts?
Register as a Minority-owned, Woman-owned, or Emerging Small Business?
Find out if I need a license for the services I perform?
Find resources for developing my business?
Find Construction Contractors Board, online services?
Find info on the Landscape Contractors Board, Landscape Maintenance?

Resources and Other Links

Oregon Procurement Information Network (ORPIN)