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Key Dates for Accountability and Reporting

  1. Profiles and Report Cards
  2. Reports & Data
  3. Student Assessment
  4. "A&A Update"
  5. Quick Links to Accountability Information

News & Upcoming Dates

News

With the end of the year fast approaching, and in an effort to best serve your district/school during the summer months, we are compiling a list of summer contact information for the individuals who play a key role in working with your accountability data (assessment, collections and validations).

Please complete this 2023-24 Summer Contact Information Google form. If you have multiple staff who have accountability responsibilities​, please ask them to complete this form, or feel free to complete the form on their behalf. If there is a period of time that you will not be available this summer, please include this in the Additional Notes field on the form. We will use this list to communicate reminders during the summer months.

This information should be submitted using the form above as soon as possible, but must be submitted prior to schools closing for summer vacation. For questions or comments about this form, please contact your Regional ESD Partner.

We held office hours on Tuesday, April 23 to offer help and problem solve IUID submissions for data submitters. Rese​arch Analysts Robin Stalcup and Ryan Clark were available to answer questions. We will offer other sessions while Class Roster is open if there is interest. Please contact Robin Stalcup, Research Analyst if you have questions.

The Class Roster Collection will open on Thursday, May 2 at 1 PM and will remain open through the end of the day on Friday, June 28.

The purpose of the Class Roster Collectio​n is to link teachers and students with instructional courses, and it is the source for the Class Size Report. A web training will be held on Thursday, April 25 at 2 PM. A recording of this training, and other helpful resources, will be available on the Class Roster Collection page. For help with any questions, please contact your Regional ESD Partner or Ryan Clark, Research Analyst, or 971-208-0471.

The Ninth Grade On-Track Collection will open on Thursday, May 2 at 1 PM and will remain open through the end of the day on Friday, July 5.

The pur​pose of the Ninth Grade On-Track Collection is to identify which students are on track to graduate at the end of their first year of high school. The data collected will be combined with Spring Membership data and used in reporting. A web training was held for the Ninth Grade On-Track Collection on Wednesday, April 24 at 2 PM. A recording of this training, and other helpful resources, will be available on the Ninth Grade On-Track Collection page. For help with any questions, pleasecontact your Regional ESD Partner or Ryan Clark, Research Analyst, or 971-208-0471.

The 2023-24 Staff Assignm​ent collection closes on April 29, 2024 at 11:59 PM. Please report data to the collection if you have not already done so. The Staff Assignment training was held on March 7, and additional resources are available on the Staff Assignment collection page. For questions on this collection, please reach out to Ryan Clark, Research Analyst, or by phone at 971-208-0471.

The validation window for the Staff FTE, St​aff Ethnicity, and Staff Retention and Experience validations will close at the end of the day on Monday, April 29, 2024. To view these validations, log into the Achievement Data Insight (ADI) application. For more information, please see the Staff ADI Validation Guidance on the Staff Position Collection Page. If you have any questions, please contact your Regional ESD Partner or Ryan Clark, Research Analyst, or 971-208-0471.

2023-24 New School Status Requests due May 1, 2024

Oregon Department of Education annually provides schools an opportunity to request that the Accountability Detail Sheets take into account boundary changes due to modifications to attendance areas, restructuring of schools (e.g., consolidation, separation, etc.), or changes to grade configurations. Schools should use the Boundary Change Calculator for 2023-24 Accountability Reports to request New School status if they experience a significant change in student enrollment between school years.

If you feel that it would be appropriate to request New School status, please visit the Accountability Details webpage under the “Tools” menu to access 2023-24 Boundary Change Calculator and other pertinent information.

Please submit required materials for New School Status by May 1, 2024. ODE will respond with a decision concerning the request by mid-June.

For questions, please contact Elyse Bean, Research Analyst.

Upcoming Dates

  • April 24 @ 2 PM

    Webinar: Training for Ninth Grade On-Track Collection 2023-24

  • April 25 @ 2 PM

    Webinar: Training for Cl​ass Roster Collection 2023-24

  • April 25 - May 31

    Collection Window for Third Period Cumulative ADM 2023-24


  • April 29

    Report Validation Window Closes for Staff FTE, Staff Ethnicity, Staff Retention & Teacher Experience

  • April 29 @ 11:59 PM

    Collection Window Closes for Staff Assignment 2023-24


  • May 1 @ NOON

    REMINDER: Last day for submitting requests for new school status on accountability reports due to boundary or grade changes

  • May 2 - June 28

    Collection Window for Class Roster 2023-24

  • May 2 - July 5

    Collection Window for Ninth Grade On-Track 2023-24


  • May 7

    ELPA Summative Preliminary Student Scores for tests completed March 2024 available in OSAS Centralized Reporting System (CRS)

  • May 7

    ELPA Summative Tests completed in March 2024 posted to the ARUA on the ODE district secure website

  • May 9 @ 2 PM

    Webinar: Training for Annual Cumulative ADM Collection 2023-24


  • May 9 - 27

    Data Collection Audit Review Window for Staff Assignment 2023-24

  • May 10 - 12

    OSAS Test Delivery ​System (including Practice Tests), TIDE, and Centralized Reporting System (CRS) offline for scheduled maintenance


  • May 14

    Scores available for Honoring High School Student Proficiency on ELPA Summative (fully scored test records from Batch 3)

  • May 16 @ 2 PM

    Webinar: Assessments & Accountability Reports (Editing and Checking Assessment Data, Third Period Cumulative ADM, and English Learners)


  • May 16 - July 8

    Collection Window for Discipline Incidents, Restraint & Seclusion Incidents, and Seclusion Rooms 2023-24

  • May 16 - July 15

    Collection Window for Annual Cumulative ADM 2023-24


  • May 23 @ 2 PM

    Webinar: Training for Summer Validations (Student Enrollment, Regular Attenders, and Student Mobility)

  • May 24 @ 11:59 PM

    REMINDER: Spring Collection Window CLOSES for ESEA Title III: English Learners 2023-24


  • May 27

    Data Collection Audit Review Window CLOSES for Staff Assignment 2023-24

  • May 27

    ODE is closed for the Memorial Day holiday.

  • May 30 @ 10:30 AM

    Webinar: Spring English Learners Collection 2023-24 - Critical Validation training

  • May 31

    ELPA Summative Preliminary Student Scores for tests completed April 2024 availab​le in OSAS Centralized Reporting System (CRS)

  • May 31

    ELPA Summative Tests completed in April 2024 posted to the ARUA on the ODE district secure website

  • May 31​

    REMINDER: Report Validation Window CLOSES for Institutions for Accountability Reports 2023-24

  • May 31

    Last date for changes in Third Period Cumulative ADM to be included in the initial posting of assessment data validations

  • May 31 @ 11:59 PM

    Collection Window CLOSES for Third Period Cumulative ADM 2023-24

  • May 31 @ 5 PM - June 3

    TEMPORARY CLOSURE of 2023-24 Subjects in the ARUA and Secure Assessment Reports


​​​
  • June 4 by 9 AM

    2023-24 Subjects Available in the ARUA and SAR

  • June 6 @ 2 PM

    Webinar: Training for At-A-Glance Narrative Collection 2023-24


  • June 6 - 14

    Data Collection Audit Review Window for Third Period Cumulative ADM 2023-24

  • June 6 - 21

    Data Collection Review Window for: ESEA Title III: English Learners Collection 2023-24

  • June 6 - August 23

    Report Validation Window for Regular Attenders, Student Enrollment 2023-24

  • June 7

    Scores available in ODE’s ARUA, AWE, SAR for Honoring High School Student Proficiency on ELPA Summative (fully scored test records from Batch 4)

  • June 7

    Last date for ch​anges in Third Period Cumulative ADM to be included in the initial posting of assessment data validations

  • June 7 @ 5 PM - June 9

    OSAS Test Delivery System (including Practice Tests), TIDE, and Centralized Reporting System (CRS) offline for scheduled maintenance

  • June 7 @ 5 PM - June 10

    TEMPORARY CLOSURE of 2023-24 Subjects in the ARUA and Secure Assessment Reports


  • June 11 by 9 AM

    2023-24 Subjects Available in the ARUA and SAR

  • June 13 - August 23

    Report Validation Window for English Language Arts, Mathematics, and Science Student Performance

  • June 14 @ 5 PM

    REMINDER: Last day for data-entering Oregon Extended Assessment results for all grades

  • June 14

    Data Collection Audit Review Window CLOSES for Third Period Cumulative ADM 2023-24

  • June 14

    REMINDER: Testing Window Closes for English Language Arts, Mathematics, and Science (including Oregon Extended Assessments)

  • June 14

    REMINDER: SEED Survey Testing Window Closes


  • June 19

    ODE is closed for the Juneteenth holiday.


  • June 20 @ 2 PM

    Webinar: Training for School Accountability Details Reports 2023-24

  • June 21

    Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2023-24

  • June 28

    Oregon Extended Assessment ELA, Math, & Science Test Records Available in the ARUA, AWE, and SAR


  • June 28

    Science Partial Test Records Available in the ARUA, AWE, and SAR

  • June 28 @ 11:59 PM

    Collection Window CLOSES for Class Roster 2023-24


​

Resources

  • Assessment and Accountability Checklist 2023-2024 (updated 3/28/2024)
    This document provides:
    1. Assessment testing windows for the 2023-24 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2023-24 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district accountability reports, and assessment group reports.
  • Collection and Validation Dates for the 2022-2023 school year (updated 5/24/2023)
  • Schedule of Due Dates on the ODE District website.
  • Assessment & Accountability Update

    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

  • Validation Refresh Schedule for 2022-2023 reporting

For more information, please contact Jon Wiens.