Vehicle Asset Procurement
This section contains guidance and forms to help your agency purchase and sell or dispose grant-funded vehicles.
The "Other Guidance" tab above contains additional State of Oregon and Federal Transit Administration procurement guidance.
ODOT Public Transit most commonly provides funds for projects that replace transit vehicles which meet or exceed our established useful life standards. We also provide funds for vehicle purchases to expand public transportation services in Oregon.
Asset Condition Measurement Spreadsheet Determine your assets' condition using this spreadsheet
Altoona Bus Testing : Provides information on the FTA's new model bus testing program
Oregon Vehicle Description and Useful Life Standards: List of Public Transit vehicle categories
Vehicle Contract Crosswalk: Cross-reference of Public Transit and ORPIN transit vehicle categories and reference list of available vehicles and contracted vendors.
Buying Vehicles with ODOT PT Grant Funds: Tips, agency responsibilities, and other resources
ODOT PT Vehicle Piggybacking Task List: Useful specifically when accessing another agency's contract rather than accessing the state price agreement contract
Vehicle Purchase Order Instructions: Guidance document for purchasing ADA accessible vehicles using federal funds
Vehicle Purchase Order Form
Certification of Equivalent Service Form: Required form for Non-ADA accessible vehicle purchases (not fillable)
Instructions - Vehicle Procurement Forms: Guidance document for completing RFQ and RFQ Comparison forms
RFQ Vehicle Purchase Price Comparison Forms
Vehicle Price Comparison - Analysis/Examples: Guidance document with basic and complex examples
RFQ Vehicle Price Quote - Template Form
RFQ Vehicle Price Quote Form Examples: Examples from many agencies
Vehicle Purchase Reimbursement Instructions
Vehicle Vendor Contact Information: State Price Agreement Vehicle Vendor Contact Information
You must determine fair market value to sell or dispose of a vehicle. If the value is over $5,000, you must follow appropriate disposal procedures. It is important to following the proper public process when you dispose of any ODOT Public Transit grant-funded vehicle. Private nonprofit agencies may not be allowed to sell vehicles without assistance form a local public agency or the statewide surplus system (through Oregon Department of Administrative Services' Surplus Property section.) You may be able to sell a vehicle via an online service, such as e-Bay, in lieu of transporting it to the Salem lot.
Disposing of Used Public Transit Vehicles
Oregon Vehicle Description and Useful Life Standards
Truck Trader: Fair market value for small buses
Kelley Blue Book: Fair market value for vans / minivans
DAS State Surplus: Selling equipment via e-Bay