Employee resources and state workforce

​​​​​​​​​​​​​​​​​​​​​Have a question about the pay equity project? Find the answers to frequently asked questions below.


About the project

Oregon state government is committed to fair employment practices and non-discrimination, including pay equity, for all employees. The Pay Equity Project includes an Equal Pay Analysis of current state employees as well as changes in hiring processes associated with setting initial new hire rates.

The Pay Equity law, was signed into law June 1, 2017 by Governor Kate Brown. This makes it unlawful for any Oregon employer:

  • To discriminate between employees, in wages and other compensation for “work of a comparable character,” on the basis of a protected class;
  • To seek or use the salary history of an applicant before an employment and salary offer has been made;
  • To screen applicants on the basis of current or past compensation; or
  • To determine compensation for a position based on current or past compensation of a prospective employee.

Employees in the executive branch as of July 1, 2021 are in scope of the pay equity analysis. The analysis is expected to be completed in December 2021.​

An equal pay analysis means an evaluation process to assess and correct wage disparities among employees who perform work of a comparable character.

Employees with similar qualifications (e.g.,  seniority, experience, education) should be compensated similarly.

​Under the law, differences in compensation for individuals doing comparable jobs may only be based on differences in their job-related education, seniority, experience, training, merit, travel or work location or a combination of these factors. In other words, pay equity is a means of eliminating discrimination in the wage setting system.

The pay equity analysis will be completed in December 2021.​​

Executive branch employees will be notified via email in January 2022 regarding their results of the pay equity analysis.​

​Scope of the analysis​

Employees in the executive branch, with the exception of the Secretary of State's Office and employees in management and executive service with the Oregon State Treasury, are within scope of this project. This includes represented, unrepresented, and management service as well as limited duration employees.​

​Yes, all employees in the executive branch, with the exception of the Secretary of State’s Office and employees in management and executive service with the Oregon State Treasury are within scope of this project.​​

​Yes, all employees in the executive branch, with the exception of the Secretary of State’s Office and employees in management and executive service with the Oregon State Treasury are within scope of this project.​​

​​Yes, all employees in the executive branch, with the exception of the Secretary of State’s Office and employees in management and executive service with the Oregon State Treasury are within scope of this project.​​

No, the purpose of the equal pay analysis is to ensure that individuals are compensated at equitable levels relative to others in their same base job classification and who have similar seniority, experience, and education. If you believe your job is not in the correct classification, you may contact your agency Human Resource office or local union representative for information about requesting a classification review.​

​​Salary adjustments

January 1, 2022 is the effective date of any unscheduled pay equity salary adjustment, which will be applied to your February 1, 2022 paycheck.​

No, employees cannot be paid above the top step of their salary range.​​

The pay equity analysis for employees who are working out of class will be done in the same manner as other employees by evaluating their seniority, experience, and education relative to others in their base job classification. If the evaluation indicates an adjustment of the employee’s base compensation level is necessary, this will, in most instances, increase the amount of work out of class an individual will be eligible to receive under applicable policies and collective bargaining contracts. ​​

Updating profile information

Yes. To save your work, click the check mark in the upper right corner of the field you are editing and you may logout without losing information. Do not click “Submit." When you log back in, you will be able to access the update profile task and pick up where you left off. Once all your responses are complete, you can click “Submit." ​

​​Yes, you can still update or modify your profile without using the profile task. For this procedure, you can update your Workday profile information using the job aids from the Workday instructions page. ​

Here are some helpful links to job aids:
Manage your Career Information job aid to edit information related to job history (pg. 3) and education (pg. 1).
Manage your Certifications job aid to add or remove relevant certifications.
Review your worker profile via the Worker Profile Quick Reference Guide​. This job aid guides you to where profile elements can be found and how to see what was entered.


Click your profile icon (name) in the upper right corner. This will show your education and job history. ​

To view certifications, in the blue column on the left, scroll to and click on “Career”. Click “Certifications” to see the certifications you entered. You can also edit or remove certifications from this section. To add a certification, please visit the Certifications job aid​.

To ensure all employee data is current and valid for use in the Pay Equity Analysis, we are asking all Executive Branch employees update their job history, education, and/or certifications in Workday by June 30, 2021.​​

​​Job history

​If your current job is reflected in your job history information and everything is accurate (including dates), you do not have to make any changes. ​

​If you have changed jobs, please update your job history information, including your current position, to ensure your job history information (including dates) is accurate. ​​

​Yes, please note the work out of class assignment and include your duties in your job history. Please don’t forget to include effective dates.​​

You can add a job history item and indicate you are on job rotation. Be sure to include the classification name, duties, and the dates. ​

From the Workday task, click the pencil icon in the right-hand corner of your job history to edit the information. When you are done, click on the check mark to finish.

 

You can also update job history information at any time. Click “Edit" in the upper right-hand corner of the job history field and select “Edit Job History." ​

​Click “Add" under job history to add an additional job. If your additional job history information includes a position with state government, you will need to select the agency in the “Company" field. 

If you need further assistance, please use the pay equity update profile job aid.​

Your service will be considered if it is included in your Workday profile and is relevant to your current position.​

​​Certifications

Refer to the certification job aid​ which details how to add/update certificates in Workday.​

If your certification is not listed, select the box titled “If you cannot find your certification, click here”. You will then have the option to manually add in your certification name and issuer.​​

If there haven’t been any lapse(s) in renewal since the original issue date, enter original issue date. If there has been a lapse in reissuing the certification, enter the most recent issue date.

Entering an expiration date for a certification is optional. For certifications that require renewal, entering the expiration date may serve as a renewal reminder. After each renewal, the incumbent may update the certification expiration date in Workday.​

​A program certificate received as a result of an educational process should be added to the Education section in Workday. 


The goal of a certificate program is to acquire knowledge and/or skills in a specialty area. A certificate program is a learning program in which participants receive instruction and/or training related to specific skills or an occupation. Typically assessments are used to evaluate mastery and a certificate is awarded to signify successful completion of the program.​

​A professional certification received as a result of an assessment process should be added to the Certification section in Workday.

 

The goal of a professional certification is to validate and recognize an individual's existing knowledge, skills, and competencies through assessment. Professional certifications are not linked to specific learning programs. Professional certifications assess individuals in order to validate and recognize an individual's existing knowledge and skills. ​

If your current certification information and everything is accurate, you do not have to make any changes.​​

​​Education

Click “Edit" to the right of any education to edit or remove the education information.​

Select the option which most closely represents your field of study.​​

A program certificate received as a result of an educational process should be added to the Education section in Workday. 


The goal of a certificate program is to acquire knowledge and/or skills in a specialty area. A certificate program is a learning program in which participants receive instruction and/or training related to specific skills or an occupation. Typically assessments are used to evaluate mastery and a certificate is awarded to signify successful completion of the program.

A professional certification received as a result of an assessment process should be added to the Certification section in Workday. 

The goal of a professional certification is to validate and recognize an individual’s existing knowledge, skills, and competencies through assessment. Professional certifications are not linked to specific learning programs. Professional certifications assess individuals in order to validate and recognize an individual’s existing knowledge and skills. 

Please double check to make sure that the “field of study” information has been completed and please click on the “details” button to indicate whether or not a degree was received. ​​

​Miscellaneous​

​​​If you are a represented employee, please follow the process outlined in your Collective Bargaining Agreement.

If you are an unrepresented employee, please refer to State HR Policy 20.005.10 (Pay Practices)​ for steps you can take.
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