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Employment forms

The following forms will be available to you on your first day. You do not need to print these out and bring them with you.

Form I-9

Employers must complete Form I-9 to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired after Nov. 6, 1986, to work in the United States.

Newly hired employees must complete and sign Section 1 of Form I-9 no later than the first day of employment. 

Generally, only unexpired, original documentation is acceptable (i.e., driver license or passport). The only exception is that an employee may present a certified copy of a birth certification. 

Form W-4

Complete Form W-4 so your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.

Policy Acknowledgement Form

As a new employee, you will sign this form to acknowledge that you have read these important policies. Annually, you will also sign this form to show you have re-read these policies. Note: Links to policies on the PDF are only accessible within the DCBS network.

*This is also available online in the New Hire Orientation bundle. Completing this item within iLearn and marking the module complete acts as an electronic signature and acknowledgement of the listed policies.

DCBS Confidentiality Statement of Understanding

The purpose of this statement is to advise DCBS employees of their statutory responsibilities for safeguarding information.

Employee Emergency Information Record

This form lists any information the agency may need in the event of an emergency. You will need to provide your physician’s information (address and phone number included), as well as two emergency contacts. 

Employee Voluntary Questionnaire for Self-Identification of: Race/Ethnicity, Disability, and Veteran Status

Data is collected as required by the Equal Employment Opportunity Commission (EEOC). The Department of Administrative Services submits the statewide data in a biennial report to the EEOC. Data in all sections is used for statistical and reporting purposes. The information may be subject to disclosure under federal or state law or rule.

Completing this questionnaire is optional. Refusal to provide this information will not subject you to any adverse treatment.

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