Temporary Changes Due to COVID-19
Free personal protective equipment
As a child care provider, you can receive a free care package of masks, gloves, disinfectant wipes, baby wipes and a thermometer. There are care packages for school-age child care and younger children and infants. You will need to choose one option.
To get your care package:
Visit the Oregon Free Supplies website and apply. Supplies are limited.
If you need help applying for the care package or ordering supplies, contact your local Child Care Resource and Referral program at 800-342-6712 or the Direct Pay Unit at 800-699-9074.
How Employment Related Day Care (ERDC) works
ERDC helps eligible families pay for child care so they can work.
If the family is eligible for assistance, ODHS pays a portion of their child care bill directly to the family's chosen provider through the Direct Pay Unit (DPU).
- The amount ODHS pays is based on the family's income, type of child care and how many hours of care are needed.
- Most parents also pay a portion of the cost, called a
copay, directly to the provider.
- The copay amount is based on a sliding scale and depends on the family's income and household size.
- Parents must pay their copay or make other arrangements with the provider to remain eligible for assistance.
- Providers must complete a
Child Care Provider Listing form to find out if they can be listed and approved by ODHS. They must also meet ODHS requirements, including training and passing a background check. See below for details.
Become a child care provider with ODHS
To be able to receive child care payments from ODHS, providers must:
Background checks include:
- A Federal Bureau of Investigation (FBI)
fingerprint check using the Integrated Automated Fingerprint Identification System
- A search of the state criminal and sex offender registry or repository in the state where the individual lives, and each state where the individual lived during the past 5 years
- A search of state-based child abuse and neglect registries and databases in the state where the individual lives, and each state where the individual lived during the past 5 years
- A search of the National Crime Information Center
- A search of the National Sex Offender Registry established under the Adam Walsh Child Protection and Safety Act of 2006 (42 U.S.C. 16901 et seq.)
Requirements for license exempt providers
License exempt means you are
not required to be licensed by the Office of Child Care (OCC) in order to provide child care.
ODHS requires license exempt providers to complete a
background check, take
training, pass a
site visit, and
test drinking water for lead. There are some exceptions if a relative is providing child care.
Exceptions for relatives providing care
There are exceptions to some of the requirements if you
only provide care for children who are
related to you.
-
Training
- Some of the training requirements are waived.
-
Site Visits
- If you only care for children related to you, the site visit requirement is waived. (Note: If you care for
at least one child who is not related to you, you must meet the site visit requirements listed below.)
-
Drinking Water Lead Testing
- If you only care for children related to you, the lead testing requirement is waived.
Who is a relative?
By federal definition, a relative is a:
- Grandparent
- Great-grandparent
- Aunt
- Uncle
- Sibling not living in the home of the child
To be considered a relative, you must be related by blood, marriage or legal adoption.
Training
License exempt providers must complete pre-service health and safety trainings, orientation, and ongoing training. Visit the
Required Training page for details.
Site visits
License exempt roviders must pass an initial site visit before they are approved, and yearly after that. The Office of Child Care will contact providers to schedule yearly site visits or at your next re-evaluation.
Who does the visit and what are they looking for?
- Both the initial pre-service visit and regular yearly visits are done by the Oregon Early Learning Division Office of Child Care (OCC).
- Visits take place at the site where child care is being provided. This includes care provided in the home of the child.
- OCC staff check to make sure the site meets all health and safety requirements. They can also provide resources if needed.
Health and safety checklist
Here is a copy of the
Health and Safety Review Checklist that OCC staff will use during the site visit. The site visit will go more quickly if you read through the checklist and meet the requirements before the visit.
Drinking water lead testing
License exempt providers who are not related to all children in their care must have the home or facility where care is provided tested for lead exposure in water. Note: Lead testing is not required if care is provided in the child's home.
Requirements
Lead testing is required for all plumbing fixtures used for drinking, cooking, or preparing food or infant formula. This requirement protects children from exposure to lead in water. The harmful impact of lead exposure on child development, especially for the youngest children, is well-known and well-documented.
- You can attach the lead testing results when you submit a Child Care Provider Listing form.
- If the results are not submitted, the Direct Pay Unit will send you instructions.
- If the lead testing results show a high level of lead, OCC staff will contact you with more instructions.
- You need to pass the lead testing or submit a corrective action plan to remain approved as an ODHS child care provider.
- If you use only bottled water for drinking, cooking and preparing infant formula at the location where care is provided, you can complete a Declaration for Bottled Water Use form to be exempt from lead testing. Submit the form to the Direct Pay Unit with your Child Care Provider Listing form.
For questions about lead testing, contact the Office of Child Care Lead Hotline at 503-947-5908 or visit their
Lead Poisoning Prevention website.
Guidance
Download Lead Testing Guidance in
English or
Spanish.
Reimbursement
The Office of Child Care can reimburse providers for lead testing. To be reimbursed, you must:
Send completed forms to:
TRI/Central Coordination of CCR&R
Western Oregon University
345 Monmouth Ave N
Monmouth, OR 97361
For questions about reimbursement, please call 800-342-6712.
Billing and payments
The ODHS Direct Pay Unit (DPU) coordinates billing and payments. They also process billing and listing forms. Please reach out with concerns or questions.
Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.
By phone: 800-699-9074
By email:
| Partners | 211 Info | 211 Info partners with DHS to help people navigate and connect with the local resources. They help parents find the child care provider they need to meet their family’s needs. | | Forms and Guides | Child Care Provider Guide | Our handbook for providers who serve ERDC clients, with loads of information on how to get started, the payment process, and more. Also available in:
| | Forms and Guides | Child Care Provider Listing Form | This form must be completed and submitted by providers that want to be paid by DHS to provide child care for DHS clients. Please note the effective date for DHS payment cannot be earlier than the date you complete the listing process and are approved by DHS. Also available in Spanish. | | Training | Child Care Provider Training | For information about orientation, health and safety training and additional training resources. | | Rates & reimbursements | Child care rates | The maximum amounts we can pay providers who help DHS clients with child care. | | Child Care Resource & Referral Agencies | Child Care Resource and Referral Agencies | A link to listing of local CCR&Rs by county. CCR&Rs help providers by giving technical assistance and provider training. | | Forms and Guides | DHS/OHA Administrative Hearings Request Form MSC 0443 | This form can be used to request a DHS/OHA Administrative Hearing. | | Rates & reimbursements | Enhanced, special and high needs rates | About special provider rates are and how to qualify for and become an enhanced, special or high needs provider. | | Rates & reimbursements | Food service education and reimbursement | About food handling, nutrition education, and getting USDA reimbursements. | | Forms and Guides | Lead Testing FAQs | Frequently asked questions regarding lead testing. | | Abuse reporting | Mandatory reporters | What is mandatory reporting and who must report? | | Partners | National Child Care Information and Technical Assistance Center (NCCIC) | The NCCIC, a service of the Child Care Bureau, is a national clearinghouse and technical assistance (TA) center that provides comprehensive child care information resources and TA services to Child Care and Development Fund (CCDF) Administrators and other key stakeholders. | | State Licensing | Office of Child Care (OCC) of the Department of Education | OCC is the regulatory agency that licenses child care facilities and conducts background checks on licensed providers. Their website is also a great resource, with a wealth of information and resources for parents, providers, and those interested in child care issues. | | Partners | Oregon Association for the Education of Young Children (OAEYC) | Oregon AEYC is an affiliate of the National Association for the Education of Young Children and serves over 1300 early childhood professionals in the state of Oregon. OAEYC works to support excellent early education, promote public support and policies, build the profession, and improve teaching and learning. | | Partners | Oregon Child Care Research Partnership (OCCRP) | The Oregon Child Care Research Partnership, housed within the Family Policy Program at Oregon State University, conducts research related to child care policy at the local and state levels. OCCRP conducts the Market Rate study upon which DHS child care subsidy rates are based. | | Forms and Guides | Provider Report Form DHS 7496 | This form can be used to report required provider changes. you may also report changes by calling DPU at 1-800-699-9074 or by email at DPU.providerreporting@state.or.us | | Rates & reimbursements | Reimbursement for lead testing | 2018-19 Lead Testing Reimbursement process and form.
| | Abuse reporting | Report Child Abuse and Neglect | List of reporting phone numbers to report child abuse and neglect. | | Rates & reimbursements | Spark Provider Incentive Payment | About provider incentive payments for Spark providers. | | Union Representation | The American Federation of State, County, and Municipal Employees | AFSCME Council 75 represents family child care providers who are licensed with the Office of Child Care, a member of the Department of Education. 800-521-5954 | | Union Representation | The Service Employees International Union Local 503 (SEIU) | SEIU Local 503 represents family child care providers who are exempt from licensing. Providers that are exempt from licensing are also referred to as Family, Friends, and Neighbor providers (FFN). 877-451-0002 |
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