Agency Information

​***Resources for Current OED Employees***

Please visit here for employer, jobseeker, and unemployment information related to COVID-19.​​

​The DAS website provides information about the coronavirus that is relevant to state employees and the enterprise of state government. This resource provides links to the agreements with SEIU and AFSCME, relevant executive orders from Governor Brown, a Q&A Chat Bot, and other FAQs. 

Coronavirus information for state government employees​

The Oregon Health Authority maintains a webpage for Oregonians that contains resources, information, and general statistics of COVID-19 cases in Oregon.

Oregon Health Authority COVID-19 information site​

DAS provides up to date information for state employees regarding temporary interuptions of employment.
PLEASE NOTE: Information related to absences related to COVID 19 in the DAS toolkit is general for state employees; OED specific information about entering leave absences related to COVID-19 are available in the Leave and Time section of this page.

Temporary interruption of employment toolkit

​​​During this time we are making every effort to allow employees in positions ​that are suitable for remote work to do so, if we have the neccessary equipment and resources available. Employees should make remote work requests through their supervisor. Supervisors should contact their HRBP for assistance as needed.

DAS Remote Work Policy and Resources

Remote Worker Guide

Remote Work Checklist

​Remote Work Process:

  1. ​Staff submits request in Workday: click here for job aid​
  2. Staff completes Asset Survey (computer Asset only): click here for instructions and link
  3. Staff submits internet speed to manager (may be uploaded to Workday with Telework request): click here for Broadband Speed Test instructions
  4. If accommodation needed for other OED assets (chair, sit/stand, etc.) – reach out to your manager and HRBP
  5. Staff notifies manager when Workday request and Asset Survey are completed
  6. Manager Approves request in Workday: click here for manager's job aid
  7. Staff and Manager complete the pre-departure checklist: Remote Work Pre-Departure Checklist

Training Session: Remote Workplace Success

Join us for a 90 minute session to help you transition to remote work.  During this session we will discuss how to set up an effective virtual workspace and give a peer review of your current workspace. You'll learn tips and tricks for structuring your day including creating work rituals, minimizing distractions and maintaining productivity in a home office environment. We'll talk about how to maintain connections with your manager and team.

CLICK HERE to register in iLearnOregon.  Please ensure you have your manager's permission prior to registering. 

​If you need assistance with your iLearnOregon user name or password, please email training.team@oregon.gov

Remote Work Tips and Resources:

Tips for Virtual Learning and Meetings in Adobe Connect

OED Tips for Remote Work​​​

SAIF Setting up Ergonomic Home Office​

Handling Personal Identifying Information when remote working



See the Systems and IT Support section of this page for Remote Work Tools and Systems Resources:



​​​Employees should work to enter their time into the TIME system on a daily basis.  Enter all leave requests as soon as possible into both Workday and the TIME system. ​

How to enter paid administrative leave in Workday and TIme System​
Instructions for entering Paid Administrative Leave in Workday and TIme System

Instructions for requesting donated leave and donating leave in TIME System.

Special instructions for Leave-Related absences due to COVID – 19.
NOTE: CXT has replaced CVT leave code in Workday. For more details, please see Message from DAS CHRO - Changes to Payroll Codes (Covid Related) 



Entering Leave and time online training: Payroll Basics and how to enter leave in Workday and Time worked in the time system. Recommended for all employees. **Please use Chrome or Firefox browser**

Approving Leave and Time online training for managers: Expectations and instructions for managers about approving leave and time. Recommended for all supervisory managers. **Please use Chrome or Firefox browser**
 



IT SUPPORT

What OED IT Provides for Remote Work: Guidance for staff and managers on the information technology standards and proctices related to remote work.

IT Support - Work At Home Guide: Instructions, information, and technical advice for working from home

Work At Home Guide - UI Specific

Work At Home Guide - Addendum:​ This document provides guidance on the Jabber/Finesse extension number changes and how to log into Jabber voicemail.

How to disconnect your computer: Step by step instruction for disconnecting your work computer to bring it home for remote work

How to Set-up monitors - job aid

How to Set-up monitors - video

PasswordSafe

VPN

How to VPN

Service Desk VPN Support Portal: Link to Support Portal

Using VPN Support Portal: This Portal allows staff direct connection to the OED Helpdesk support queue, where OED Helpdesk Techs remote connect to the device to help resolve any VPN issues

Using Support Assist Button: A Support Assist Button is also loaded on all OED laptops which will also connect employees to OED Helpdesk support queue when connected to the internet.


​WORKDAY AND iLEARN

OED Employees are able to log-in and access their Workday and iLearn accounts from any internet connection, with their normal user name and password for these systems.

Workday

Link to Workday: https://wd5.myworkday.com/wday/authgwy/oregon/login.htmld​ 
For Workday password and log-in assistance contact: OEDHR.OED_INFO_OEDHR@oregon.gov 

DAS CHRO Workday website that includes: job aids for employees, managers, and specialized roles; links to videos and online training; and Workday program details and contacts: https://www.oregon.gov/das/hr/pages/workday.aspx#  ​

iLearn

Link to iLearn: https://ilearn.oregon.gov/Default.aspx​
For iLearn password and lockout assistance contact: OED_HELPDESK@oregon.gov
For other iLearn assistance (content, class schedules, etc.) contact:
WSO: OED_WSO_TRAINING_TEAM.OED_WSO_TRAINING_TEAM@oregon.gov
All OED: training.team@oregon.gov 

General iLearn FAQ and job aids: https://www.oregon.gov/DAS/HR/Pages/iLearnOregon.aspx

iLearn Job aid: Basic Navigation

iLearn Job aid: How to add external learning to transcript

iLearn Job aid: Manager Toolkit

​​​Various tools and resources for managing remote teams

Virtual Teambuilding​

Work/Home Wellness for Managers

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