0:00:02.199,0:00:06.160
so if that all sounds right then you're

0:00:04.839,0:00:09.000
in the right

0:00:06.160,0:00:12.639
place

0:00:09.000,0:00:15.280
um I just see a request from ODE in the

0:00:12.639,0:00:16.960
chat that our participants are asked to

0:00:15.280,0:00:19.359
rename

0:00:16.960,0:00:24.480
themselves to include their District

0:00:19.359,0:00:27.840
names in Zoom so um if you can do

0:00:24.480,0:00:29.359
that then go ahead and do that and uh

0:00:27.840,0:00:33.079
also I just want to before we get

0:00:29.359,0:00:36.800
started I want to let you know uh I have

0:00:33.079,0:00:38.719
teammates uh monitoring the chat and you

0:00:36.800,0:00:41.920
can ask questions in the chat and they

0:00:38.719,0:00:45.760
will respond to you and then after uh

0:00:41.920,0:00:47.600
the session we will be writing up a Q&A

0:00:45.760,0:00:49.920
that lists all of your questions from

0:00:47.600,0:00:51.760
the chat and all of our answers and that

0:00:49.920,0:00:52.960
will be posted along with the recording

0:00:51.760,0:00:55.719
of this

0:00:52.960,0:00:58.120
presentation so with that I'm going to

0:00:55.719,0:01:00.760
go ahead and get started uh can

0:00:58.120,0:01:03.719
everybody uh oh here it looks like I

0:01:00.760,0:01:03.719
have to share my screen

0:01:04.760,0:01:11.159
again okay can you see the uh TIDE on

0:01:08.560,0:01:11.159
the screen

0:01:12.799,0:01:20.119
here yes I see it okay great okay so

0:01:17.159,0:01:22.360
we're going to go ahead and get

0:01:20.119,0:01:25.439
started so welcome to the online

0:01:22.360,0:01:27.920
training module for the test information

0:01:25.439,0:01:30.320
distribution engine uh which is what we

0:01:27.920,0:01:32.759
call TIDE this training module includes

0:01:30.320,0:01:36.200
many examples of TIDE's

0:01:32.759,0:01:38.880
features the TIDE user guide on the OSAS

0:01:36.200,0:01:42.520
Portal has additional information about

0:01:38.880,0:01:45.119
features in Oregon's version of TIDE

0:01:42.520,0:01:47.240
please note that some of the features of

0:01:45.119,0:01:49.280
Oregon's TIDE might differ from images

0:01:47.240,0:01:52.360
shown in the

0:01:49.280,0:01:55.880
presentation so just to start off with

0:01:52.360,0:01:58.039
we'll talk about numerous topics in TIDE

0:01:55.880,0:02:00.240
including tasks that typically take

0:01:58.039,0:02:01.880
place while preparing for testing and

0:02:00.240,0:02:05.000
during test

0:02:01.880,0:02:08.039
administration at its core TIDE is a

0:02:05.000,0:02:11.280
registration system for users who will

0:02:08.039,0:02:16.440
access Cambium systems and students who

0:02:11.280,0:02:19.720
will take the ODE OSAS tests all C.A.I

0:02:16.440,0:02:23.840
system users must be added to TIDE

0:02:19.720,0:02:25.920
before they can access any C.A.I systems

0:02:23.840,0:02:28.319
students must be added to TIDE before

0:02:25.920,0:02:31.000
they can test in the test delivery

0:02:28.319,0:02:34.400
system also known as TD

0:02:31.000,0:02:36.920
yes so we'll go ahead and get started

0:02:34.400,0:02:41.800
and I will show

0:02:36.920,0:02:45.400
you how to access TIDE so all of you uh

0:02:41.800,0:02:47.959
should be aware of the OSAS portal.org

0:02:45.400,0:02:50.560
this is where the

0:02:47.959,0:02:52.560
One-Stop uh shop where you'll go to

0:02:50.560,0:02:53.440
access everything having to do with the

0:02:52.560,0:02:55.680
state

0:02:53.440,0:02:58.080
assessments when you first log into the

0:02:55.680,0:03:00.720
homepage you'll see a picture of the

0:02:58.080,0:03:03.360
Painted Hills back here and welcome to

0:03:00.720,0:03:06.040
the portal if you want to get to TIDE

0:03:03.360,0:03:08.879
you'll go ahead and click on

0:03:06.040,0:03:11.080
users and then test administrators or

0:03:08.879,0:03:13.200
test

0:03:11.080,0:03:15.200
coordinators um if you scroll down a

0:03:13.200,0:03:18.280
little bit here under announcements you

0:03:15.200,0:03:21.400
will see these cards for the different

0:03:18.280,0:03:23.879
systems um and TIDE is the first card

0:03:21.400,0:03:25.920
here so you would go ahead and click on

0:03:23.879,0:03:28.480
on

0:03:25.920,0:03:30.959
that it will present you with the screen

0:03:28.480,0:03:33.159
like this

0:03:30.959,0:03:35.920
and I'm going to go ahead and describe

0:03:33.159,0:03:38.879
to you what happens if you're new if

0:03:35.920,0:03:41.599
you're a new DTC when you are first

0:03:38.879,0:03:44.840
added to tide you will receive an

0:03:41.599,0:03:47.799
account activation email containing a

0:03:44.840,0:03:51.000
temporary link to reset your

0:03:47.799,0:03:53.319
password um you will get this email from

0:03:51.000,0:03:57.079
an email address that says do not reply

0:03:53.319,0:04:00.480
at CM assessment.com the email contains

0:03:57.079,0:04:02.720
two important links an activation link

0:04:00.480,0:04:05.959
and a second link to request a new

0:04:02.720,0:04:08.239
activation email so the activation link

0:04:05.959,0:04:10.040
is only valid for 15 minutes after that

0:04:08.239,0:04:11.560
time the link will expire and you will

0:04:10.040,0:04:13.360
need to click on the second link to

0:04:11.560,0:04:16.560
request a new activation

0:04:13.360,0:04:19.440
email when you click the activation link

0:04:16.560,0:04:22.160
the reset password page will appear

0:04:19.440,0:04:23.240
you'll create a password you will use to

0:04:22.160,0:04:26.040
access

0:04:23.240,0:04:28.160
TIDE if the password you enter is not

0:04:26.040,0:04:31.560
processing please ensure that you've met

0:04:28.160,0:04:34.960
all system password requirements

0:04:31.560,0:04:38.680
and so this is the page that

0:04:34.960,0:04:41.479
you'll get if you click that link and so

0:04:38.680,0:04:44.479
um you can click on this L forgot your

0:04:41.479,0:04:47.639
password if you're uh returning DTC and

0:04:44.479,0:04:51.000
you can just reset your password um or

0:04:47.639,0:04:52.479
if it's the first time for this new year

0:04:51.000,0:04:55.320
you're logging in for the new year you

0:04:52.479,0:04:56.479
would just request a new password for

0:04:55.320,0:04:59.680
the new

0:04:56.479,0:05:01.240
year okay so you would go ahead and

0:04:59.680,0:05:04.840
enter in your

0:05:01.240,0:05:04.840
information and then log

0:05:05.960,0:05:11.759
in some of you might be DTC's for

0:05:09.520,0:05:14.080
multiple districts so you always have to

0:05:11.759,0:05:16.880
select the district that you want to

0:05:14.080,0:05:16.880
look at in

0:05:18.319,0:05:22.680
TIDE and then you're brought here to this

0:05:23.039,0:05:27.759
dashboard so we'll go ahead and start at

0:05:25.639,0:05:31.039
the top at the global menu and go

0:05:27.759,0:05:32.919
through what is available here in 

0:05:31.039,0:05:35.280
in the upper left hand side of the screen

0:05:32.919,0:05:38.600
you'll see the system switcher and this

0:05:35.280,0:05:42.880
is just uh quick links to the other

0:05:38.600,0:05:46.360
C.A.I uh software uh websites that you

0:05:42.880,0:05:49.319
would be frequently using the CRS uh

0:05:46.360,0:05:52.479
Reporting System the TA training site

0:05:49.319,0:05:55.199
where you administer practice tests the

0:05:52.479,0:05:58.360
Test Administration site so that's the

0:05:55.199,0:06:00.280
summative Test Administration uh TA

0:05:58.360,0:06:02.960
interface and then and the remote

0:06:00.280,0:06:07.360
proctoring TA certification if you will

0:06:02.960,0:06:07.360
be administering remote

0:06:07.400,0:06:12.000
tests under General resources you'll see

0:06:10.840,0:06:16.199
role

0:06:12.000,0:06:19.120
definitions and this is a quick overview

0:06:16.199,0:06:22.680
of all the roles that are available uh

0:06:19.120,0:06:24.880
in TIDE for users and what permissions

0:06:22.680,0:06:24.880
they

0:06:26.759,0:06:34.440
have there's a link here to the or

0:06:30.400,0:06:37.520
OAM so we'll be looking at a panel that

0:06:34.440,0:06:40.280
has a list of a bunch of test subjects

0:06:37.520,0:06:42.039
and tools and you might have questions

0:06:40.280,0:06:44.240
about which students should get which

0:06:42.039,0:06:46.440
tools and the OAM is where you'll find

0:06:44.240,0:06:46.440
that

0:06:47.360,0:06:53.840
information under General resources you

0:06:51.000,0:06:56.800
will have the interim assessment keys

0:06:53.840,0:07:01.520
were the science interims and then

0:06:56.800,0:07:04.240
you'll also have the all ELPA summative

0:07:01.520,0:07:06.680
test administrator directions and soring

0:07:04.240,0:07:06.680
rubrics

0:07:08.479,0:07:14.840
booklets under help this is an online

0:07:12.360,0:07:14.840
user

0:07:14.879,0:07:21.879
guide so it's Dynamic and it'll pop up

0:07:19.199,0:07:23.720
automatically whatever module you're in

0:07:21.879,0:07:28.319
to the

0:07:23.720,0:07:29.879
associated uh user guide

0:07:28.319,0:07:32.520
section

0:07:29.879,0:07:35.199
and then this is information about your

0:07:32.520,0:07:37.720
account over here um it'll have your

0:07:35.199,0:07:40.000
name up here your role what you're

0:07:37.720,0:07:42.160
logged in as and you can if you like I

0:07:40.000,0:07:45.000
said if you're a DTC from for multiple

0:07:42.160,0:07:47.680
districts you would change your

0:07:45.000,0:07:50.039
role uh to toggle into the different

0:07:47.680,0:07:53.919
District uh you can look at your contact

0:07:50.039,0:07:56.560
info uh reset your password or log

0:07:53.919,0:08:00.360
out okay so we'll go ahead and get

0:07:56.560,0:08:04.520
started with users just a a point about

0:08:00.360,0:08:08.879
users uh a couple years ago ODE made

0:08:04.520,0:08:13.080
the decision to roll users over from

0:08:08.879,0:08:18.319
year to year so in the past

0:08:13.080,0:08:20.960
we used to delete out all users every

0:08:18.319,0:08:25.800
summer uh and they would have to be

0:08:20.960,0:08:27.919
reloaded into TIDE by the DTC every year

0:08:25.800,0:08:30.560
so I want to say like two to three years

0:08:27.919,0:08:34.599
ago we made the well ODE made the

0:08:30.560,0:08:37.560
decision to keep users in tide so all

0:08:34.599,0:08:39.919
users from last school year will

0:08:37.560,0:08:43.080
automatically already be in tied for

0:08:39.919,0:08:46.720
this school year so a really important

0:08:43.080,0:08:49.519
activity for the DTC's to do is to go

0:08:46.720,0:08:51.680
into your user list which I'll show you

0:08:49.519,0:08:54.399
how to do and you'll want to review the

0:08:51.680,0:08:57.959
user list and make sure to delete out of

0:08:54.399,0:09:01.079
TIDE any users who are no longer working

0:08:57.959,0:09:03.680
for your District

0:09:01.079,0:09:05.279
so we'll just look here uh this you'll

0:09:03.680,0:09:07.160
see this section here on the left side

0:09:05.279,0:09:09.200
of the screen says preparing for testing

0:09:07.160,0:09:11.279
so these are all activities you would

0:09:09.200,0:09:14.120
ideally do before testing

0:09:11.279,0:09:16.000
starts um so if you want to look at the

0:09:14.120,0:09:18.519
users in your District you go to view

0:09:16.000,0:09:21.800
edit export

0:09:18.519,0:09:23.720
users and you would select a role so

0:09:21.800,0:09:26.040
let's say you're the you're the DTC you

0:09:23.720,0:09:27.600
want to look at the STC's in your

0:09:26.040,0:09:30.959
District

0:09:27.600,0:09:32.560
you would you can select all schools or

0:09:30.959,0:09:34.680
you could just look for a certain school

0:09:32.560,0:09:38.160
but if you look at all

0:09:34.680,0:09:41.040
schools um then you hit

0:09:38.160,0:09:43.600
search you anytime you do a search and

0:09:41.040,0:09:45.079
TIDE you'll always get this dialogue box

0:09:43.600,0:09:46.320
that gives you options of how you want

0:09:45.079,0:09:49.640
to see the

0:09:46.320,0:09:52.519
results so you can view the results in

0:09:49.640,0:09:54.800
the user interface which I'll show you

0:09:52.519,0:09:56.920
or you can always export your results to

0:09:54.800,0:10:00.640
the the secure file

0:09:56.920,0:10:03.399
Center um and I'll show you that here in

0:10:00.640,0:10:10.040
in a moment um and you can always choose

0:10:03.399,0:10:14.079
to receive uh files as an Excel or a CSV

0:10:10.040,0:10:17.600
file so we'll view results here in the

0:10:14.079,0:10:21.399
uh user interface so this is the

0:10:17.600,0:10:24.320
standard search result table it will

0:10:21.399,0:10:27.519
look similar across all searches that

0:10:24.320,0:10:29.680
you do in tide they'll just be different

0:10:27.519,0:10:32.240
column headers you know that are

0:10:29.680,0:10:37.519
associated with the search that you're

0:10:32.240,0:10:42.399
doing so also in uh the search results

0:10:37.519,0:10:45.440
table you can always uh click on a on

0:10:42.399,0:10:49.240
the pencil icon next to a given uh

0:10:45.440,0:10:51.519
results and that will open up into the

0:10:49.240,0:10:54.560
individual record and you can see more

0:10:51.519,0:10:57.160
details about that

0:10:54.560,0:11:02.680
record you can see here this is an

0:10:57.160,0:11:04.920
example of an STC who has multiple

0:11:02.680,0:11:06.720
associations they are the STC at

0:11:04.920,0:11:11.399
training school one and training school

0:11:06.720,0:11:15.360
3 so a note about user roles in Oregon

0:11:11.399,0:11:20.360
is that a user can only have one role so

0:11:15.360,0:11:22.839
a user cannot be an STC and a TA they

0:11:20.360,0:11:26.480
can only be an

0:11:22.839,0:11:29.040
STC they can however have multiple

0:11:26.480,0:11:32.519
associations so a good example of this

0:11:29.040,0:11:35.160
would be if you have for example

0:11:32.519,0:11:39.600
a

0:11:35.160,0:11:43.680
um two schools and it has you want

0:11:39.600,0:11:46.000
to have one person be the STC and tied

0:11:43.680,0:11:47.440
for both of those schools you would add

0:11:46.000,0:11:50.480
them in here

0:11:47.440,0:11:52.800
twice with different associations

0:11:50.480,0:11:56.279
meaning they would have control over the

0:11:52.800,0:11:56.279
users in two different

0:11:57.959,0:12:02.240
schools

0:12:00.200,0:12:05.360
uh okay so we're going to go back here

0:12:02.240,0:12:08.160
and look at how to to add users but

0:12:05.360,0:12:10.519
before we continue just want to say

0:12:08.160,0:12:12.959
from this panel this is where you can

0:12:10.519,0:12:15.079
review the users in your District you

0:12:12.959,0:12:18.279
can select on them here and you can

0:12:15.079,0:12:21.440
delete out the users this way by hitting

0:12:18.279,0:12:24.360
the trash can and then from this panel

0:12:21.440,0:12:27.480
you can choose to

0:12:24.360,0:12:30.000
select individual records and Export

0:12:27.480,0:12:32.880
them to Excel or CS so you can do that

0:12:30.000,0:12:32.880
from this panel as

0:12:33.600,0:12:39.000
well okay so we'll go back to the

0:12:36.600,0:12:40.880
homepage you can always hit the little

0:12:39.000,0:12:43.199
house and that'll take you back to this

0:12:40.880,0:12:43.199
main

0:12:43.440,0:12:47.639
homepage so if you want to add users to

0:12:45.880,0:12:49.120
your District so you've gone through

0:12:47.639,0:12:50.800
you've looked at all the users in your

0:12:49.120,0:12:52.680
District you've deleted out folks who

0:12:50.800,0:12:54.720
are no longer with you and you want to

0:12:52.680,0:12:57.000
add users in there's two ways you can do

0:12:54.720,0:12:59.680
that you can add them one by one by

0:12:57.000,0:13:01.680
dropping in an email

0:12:59.680,0:13:04.800
and then you click on this

0:13:01.680,0:13:05.680
button so a note here um as you're

0:13:04.800,0:13:07.920
adding

0:13:05.680,0:13:11.560
users

0:13:07.920,0:13:14.800
uh the email address for users can't

0:13:11.560,0:13:19.279
change so if for example you have a

0:13:14.800,0:13:21.560
school that has renamed themselves and

0:13:19.279,0:13:23.680
all the emails have changed the email

0:13:21.560,0:13:26.079
domain you're going to have to delete

0:13:23.680,0:13:28.920
out all of those users and read them

0:13:26.079,0:13:31.199
back in because the email is the key

0:13:28.920,0:13:33.760
login credential and we can't change

0:13:31.199,0:13:35.519
that so they have to be deleted out and

0:13:33.760,0:13:39.320
added back

0:13:35.519,0:13:42.000
in also all required fields and TIDE uh

0:13:39.320,0:13:43.360
are demonstrated by the little star next

0:13:42.000,0:13:48.199
to the

0:13:43.360,0:13:51.120
field so you would need to add in um a

0:13:48.199,0:13:53.480
name first and last name and then those

0:13:51.120,0:13:56.240
are the only required fields for

0:13:53.480,0:13:59.639
users let's talk real quickly about test

0:13:56.240,0:14:02.959
groups so test groups are uh a way that

0:13:59.639,0:14:04.800
you can give permission to users to act

0:14:02.959,0:14:08.519
as a

0:14:04.800,0:14:13.720
TA so by default every

0:14:08.519,0:14:16.480
summer uh we erase permissions to summitive

0:14:13.720,0:14:18.800
of and ELPA summitive

0:14:16.480,0:14:21.240
of um Test

0:14:18.800,0:14:24.560
Administration we

0:14:21.240,0:14:26.000
keep the permissions to administer ELPA

0:14:24.560,0:14:29.800
screener and

0:14:26.000,0:14:33.279
interms so in order for your users in

0:14:29.800,0:14:38.360
your District to be able to administer

0:14:33.279,0:14:41.120
summitive of ELA, math, science tests or ELA

0:14:38.360,0:14:43.560
summative tests you have to add back in

0:14:41.120,0:14:46.839
their test group permissions to be

0:14:43.560,0:14:50.880
TA's um ideally they would complete the

0:14:46.839,0:14:54.000
associated training to uh be a test

0:14:50.880,0:14:55.120
administrator and then you would update

0:14:54.000,0:14:57.680
these

0:14:55.120,0:15:01.600
fields and I'll show you this can be

0:14:57.680,0:15:03.759
done one by one by going into the

0:15:01.600,0:15:08.920
individual record and clicking these

0:15:03.759,0:15:11.279
boxes or it can be done in bulk uh using

0:15:08.920,0:15:14.360
an upload which I'll show you how to do

0:15:11.279,0:15:17.880
too so as I mentioned before you can

0:15:14.360,0:15:21.440
only have one role but you can

0:15:17.880,0:15:24.800
add multiple

0:15:21.440,0:15:27.600
associations okay going to close out of

0:15:24.800,0:15:29.880
this and go back here so now we'll look

0:15:27.600,0:15:32.880
at uploading

0:15:29.880,0:15:32.880
users

0:15:34.399,0:15:41.040
so this is going to be a familiar panel

0:15:38.560,0:15:46.360
for you because most of you are dealing

0:15:41.040,0:15:50.839
with many users many students many uh

0:15:46.360,0:15:53.959
test Windows many rosters so um in all

0:15:50.839,0:15:56.319
of our upload modules they'll all look

0:15:53.959,0:15:59.160
like this and there's always going to be

0:15:56.319,0:16:01.160
a template so you you just click on

0:15:59.160,0:16:02.720
download template you get the option

0:16:01.160,0:16:06.600
CSVR

0:16:02.720,0:16:10.319
Excel and you go ahead and you can open

0:16:06.600,0:16:12.000
that and all of the uh templates

0:16:10.319,0:16:14.560
will look something like

0:16:12.000,0:16:17.759
this in some of the templates there will

0:16:14.560,0:16:21.199
be drop down options that you can choose

0:16:17.759,0:16:23.959
from um but some of the fields don't

0:16:21.199,0:16:26.800
have those options you can just directly

0:16:23.959,0:16:30.800
enter the information in um and this is

0:16:26.800,0:16:35.319
where you would add or delete a user for

0:16:30.800,0:16:38.319
example so um you can copy and paste and

0:16:35.319,0:16:41.079
get the information filled out into the

0:16:38.319,0:16:41.079
spreadsheet very

0:16:41.680,0:16:44.680
quickly

0:16:47.040,0:16:52.160
okay so I have a file prepared here and

0:16:50.720,0:16:54.639
I'll just show you what it's like to

0:16:52.160,0:16:54.639
upload a

0:16:56.199,0:17:00.480
file here

0:17:04.799,0:17:11.799
you choose the file and then you hit

0:17:08.319,0:17:13.839
next and then you'll see a preview of

0:17:11.799,0:17:17.319
the contents of the

0:17:13.839,0:17:20.919
file and then you'll hit next again and

0:17:17.319,0:17:20.919
then you get a validation

0:17:22.400,0:17:28.799
screen and the validation screen will

0:17:25.799,0:17:31.919
show you any errors in your file like

0:17:28.799,0:17:34.679
for example I specifically put in what I

0:17:31.919,0:17:39.840
knew was an invalid school ID so it'll

0:17:34.679,0:17:42.840
trigger these error notations here

0:17:39.840,0:17:45.080
um you have a choice when there are

0:17:42.840,0:17:47.200
errors in your file to do two of the

0:17:45.080,0:17:48.919
following things one you can upload a

0:17:47.200,0:17:52.160
revised file so you can just kind of

0:17:48.919,0:17:55.080
stop here look at the errors fix them in

0:17:52.160,0:17:58.919
your Excel file and then upload a revised

0:17:55.080,0:18:01.720
file or you can continue with an upload

0:17:58.919,0:18:05.559
if you continue with an upload what'll

0:18:01.720,0:18:09.120
happen is that all of the records except

0:18:05.559,0:18:09.120
for those with errors will be

0:18:09.600,0:18:13.559
uploaded um and then you can download a

0:18:11.799,0:18:16.520
validation report that's just like a

0:18:13.559,0:18:20.320
list of the errors and then if you want

0:18:16.520,0:18:22.880
to come back later and fix those errors

0:18:20.320,0:18:24.720
follow up on them you will have a list

0:18:22.880,0:18:30.320
from that validation

0:18:24.720,0:18:32.720
report so um that's how you do an upload

0:18:30.320,0:18:35.520
um okay so we'll take a pause here and

0:18:32.720,0:18:38.440
look at the secure file

0:18:35.520,0:18:40.919
center the secure file center we used to

0:18:38.440,0:18:42.960
call the inbox but we've just rebranded

0:18:40.919,0:18:45.360
it this year to call it the secure file

0:18:42.960,0:18:48.200
center to be make it a little clear

0:18:45.360,0:18:49.400
clearer that this is where you'll 

0:18:48.200,0:18:53.840
get your

0:18:49.400,0:18:56.280
files so anytime you get the option to

0:18:53.840,0:18:58.600
uh download a report that you've just

0:18:56.280,0:19:01.120
run you'll get the option to send it to

0:18:58.600,0:19:05.520
your secure file center and so this is a

0:19:01.120,0:19:09.720
list of all of the reports that you've

0:19:05.520,0:19:12.360
run across the AI systems so this will

0:19:09.720,0:19:14.520
include reports that you've run in TIDE

0:19:12.360,0:19:16.480
and it will include reports that youve

0:19:14.520,0:19:19.200
run in

0:19:16.480,0:19:23.280
CRS so a note about the secure file

0:19:19.200,0:19:26.360
center is that uh the all of the files

0:19:23.280,0:19:30.400
that you download into this location

0:19:26.360,0:19:33.480
will be good for 30 days and then they

0:19:30.400,0:19:37.159
disappear so if you need to take action

0:19:33.480,0:19:39.039
and you want to download a a report into

0:19:37.159,0:19:42.440
this location and you want to keep

0:19:39.039,0:19:44.120
it you'll need to transfer it into um

0:19:42.440,0:19:47.720
your own secure

0:19:44.120,0:19:50.799
files so in this list you can choose

0:19:47.720,0:19:53.559
to either just delete out reports that

0:19:50.799,0:19:56.320
you no longer need or you can archive

0:19:53.559,0:20:00.320
them and they get sent to a different

0:19:56.320,0:20:03.080
folder but they also expire there in 30

0:20:00.320,0:20:07.240
days um you can use

0:20:03.080,0:20:09.960
these uh labels over here to um apply

0:20:07.240,0:20:14.720
different labels to different

0:20:09.960,0:20:17.360
um to different files if you choose to

0:20:14.720,0:20:19.480
um if you want to organize what's here

0:20:17.360,0:20:21.720
inside of of your

0:20:19.480,0:20:23.640
dashboard um I'm also going to show you

0:20:21.720,0:20:26.840
something that's

0:20:23.640,0:20:30.480
uh important and I could be very useful

0:20:26.840,0:20:33.799
to you but you can send secure data

0:20:30.480,0:20:38.320
using the secure file center and you can

0:20:33.799,0:20:42.520
send secure data personal PII to folks

0:20:38.320,0:20:45.880
who have TIDE accounts so anyone in TIDE

0:20:42.520,0:20:47.960
let's say you're a DTC and you found a

0:20:45.880,0:20:52.360
list of

0:20:47.960,0:20:55.120
kids uh who need to test and you want to

0:20:52.360,0:20:59.720
send that out to the

0:20:55.120,0:21:02.720
STC um you can choose by either

0:20:59.720,0:21:04.480
role and let's say you want to send a

0:21:02.720,0:21:08.159
list of kids who haven't tests out to

0:21:04.480,0:21:11.080
all the STC's you would just choose STC

0:21:08.159,0:21:13.600
here and you

0:21:11.080,0:21:18.640
would you could send

0:21:13.600,0:21:21.200
it to all schools in your District or

0:21:18.640,0:21:23.400
just specific schools that you want to

0:21:21.200,0:21:25.960
contact the STC's and you can attach

0:21:23.400,0:21:29.520
that file it you could have run a file

0:21:25.960,0:21:31.600
that says all all the summit of kids who

0:21:29.520,0:21:34.640
are eligible for that test who haven't

0:21:31.600,0:21:36.919
tested like a week before the end of the

0:21:34.640,0:21:38.640
deadline you could attach it here and

0:21:36.919,0:21:41.400
that gets sent out

0:21:38.640,0:21:43.159
to all of the STC's in your district and

0:21:41.400,0:21:48.240
it's secure because they have to log

0:21:43.159,0:21:52.440
into TIDE to get that list now

0:21:48.240,0:21:56.360
um folks are notified when they receive

0:21:52.440,0:21:59.600
a secure file they get an email in their

0:21:56.360,0:22:01.520
uh in the an email inbox of the email

0:21:59.600,0:22:04.400
that they use and that's associated with

0:22:01.520,0:22:06.679
their TIDE account that says you have a

0:22:04.400,0:22:09.840
secure file waiting for you in your

0:22:06.679,0:22:12.840
secure inbox so that would give them the

0:22:09.840,0:22:14.600
information that they should go to their

0:22:12.840,0:22:17.000
secure file

0:22:14.600,0:22:19.840
center and open it up and see what's

0:22:17.000,0:22:24.240
there and they could see the email from

0:22:19.840,0:22:27.240
the DTC you can also just if you want to

0:22:24.240,0:22:30.919
send out an individual file to one

0:22:27.240,0:22:35.799
person not to folks in a certain

0:22:30.919,0:22:37.480
role um you could just use an email here

0:22:35.799,0:22:41.200
and but they have to have an a TIDE

0:22:37.480,0:22:46.440
account so let's say you have

0:22:41.200,0:22:48.799
one um TA at one school and you have

0:22:46.440,0:22:51.720
want to send them a list of kids who

0:22:48.799,0:22:54.640
need to test a certain test you could

0:22:51.720,0:22:56.960
just drop their email in here and send

0:22:54.640,0:22:59.880
them that secure

0:22:56.960,0:23:02.880
file

0:22:59.880,0:23:06.440
okay so going on to student information

0:23:02.880,0:23:07.679
we'll go through the modules here so for

0:23:06.440,0:23:11.039
ELA

0:23:07.679,0:23:14.279
screener we'll start here add a student

0:23:11.039,0:23:16.320
temp ID for ELA screener only so the ELA

0:23:14.279,0:23:20.080
screener is administered starting in

0:23:16.320,0:23:23.440
very early August and often times

0:23:20.080,0:23:26.039
students have not been added into TIDE

0:23:23.440,0:23:28.600
at the time they have to test and we all

0:23:26.039,0:23:31.200
know that in order to take a test the

0:23:28.600,0:23:34.440
the student needs to use a name and an

0:23:31.200,0:23:37.039
SSID but because uh that student may be

0:23:34.440,0:23:40.600
brand new to the district they may not

0:23:37.039,0:23:43.080
have an SSID yet or that SSID hasn't

0:23:40.600,0:23:46.159
been loaded into TIDE so we do have the

0:23:43.080,0:23:47.679
ability here to add a student with a

0:23:46.159,0:23:51.080
temp

0:23:47.679,0:23:55.440
ID um we create that temp

0:23:51.080,0:23:59.880
ID by choosing filling in the

0:23:55.440,0:23:59.880
school first name

0:24:01.279,0:24:03.880
and date of

0:24:04.159,0:24:09.080
birth

0:24:06.360,0:24:14.120
grade just a note here

0:24:09.080,0:24:17.320
though um for temp

0:24:14.120,0:24:20.880
IDs those are only used for ELA

0:24:17.320,0:24:24.600
screener and there is the option in TIDE 

0:24:20.880,0:24:28.440
once a permanent SSID has been created

0:24:24.600,0:24:30.919
to merge the temp ID record into the

0:24:28.440,0:24:34.120
permanent

0:24:30.919,0:24:38.320
SSID so the student tests under the temp

0:24:34.120,0:24:40.679
ID they get a score report in

0:24:38.320,0:24:45.559
CRS um but it's associated with that

0:24:40.679,0:24:47.880
temp ID districts who choose to can take

0:24:45.559,0:24:50.480
that temp ID and merge it into the

0:24:47.880,0:24:52.799
permanent SSID and so that would then

0:24:50.480,0:24:54.440
move the elas

0:24:52.799,0:24:59.120
screener

0:24:54.440,0:25:01.720
ISR and record under the permanent

0:24:59.120,0:25:03.799
SSID a note about that though is that in

0:25:01.720,0:25:05.000
order to do that merge the schools have

0:25:03.799,0:25:08.760
to be the

0:25:05.000,0:25:10.080
same so if you are A.C.A district that

0:25:08.760,0:25:13.240
does

0:25:10.080,0:25:14.200
centralized testing of ELPA screener in

0:25:13.240,0:25:16.600
the

0:25:14.200,0:25:17.679
summer make sure that when you choose

0:25:16.600,0:25:20.159
the

0:25:17.679,0:25:22.399
school um when you're creating a temp ID

0:25:20.159,0:25:23.919
that you choose the school that you're

0:25:22.399,0:25:26.760
quite sure that the student will be

0:25:23.919,0:25:28.640
enrolled in because then if later you

0:25:26.760,0:25:31.320
want to do the merge

0:25:28.640,0:25:33.159
those schools have to match the dates of

0:25:31.320,0:25:35.919
birth also have to match between the

0:25:33.159,0:25:37.880
temp ID and SSID and then the there's a

0:25:35.919,0:25:40.799
fuzzy match on the legal first name and

0:25:37.880,0:25:43.120
legal last name so that's just a note

0:25:40.799,0:25:43.120
about

0:25:43.159,0:25:50.240
that so once you do this you'll just hit

0:25:46.919,0:25:53.120
uh this is where you would set any

0:25:50.240,0:25:56.960
um if the students testing ELPA screener

0:25:53.120,0:25:58.840
if they have any accessibility supports

0:25:56.960,0:26:01.440
that they need to have applied to their

0:25:58.840,0:26:03.679
ElPA screener you would set them here and

0:26:01.440,0:26:06.799
like I said the OAM has all of the

0:26:03.679,0:26:08.200
information about tools and when and how

0:26:06.799,0:26:10.440
they should be

0:26:08.200,0:26:12.960
applied um you would set domain

0:26:10.440,0:26:14.240
exemptions in here which apply to the

0:26:12.960,0:26:17.799
ELPA

0:26:14.240,0:26:20.520
screener anytime you set an

0:26:17.799,0:26:22.840
accommodation for a student you always

0:26:20.520,0:26:25.080
have to set the accommodations flag here

0:26:22.840,0:26:27.720
at the top it's the top row in the

0:26:25.080,0:26:30.159
accommodation section of these tools you

0:26:27.720,0:26:33.200
have to set that to one or more and

0:26:30.159,0:26:34.919
this is like a federal reporting field

0:26:33.200,0:26:37.039
so make sure you do that otherwise

0:26:34.919,0:26:40.039
you'll get an error when you try to save

0:26:37.039,0:26:41.919
the record but when you hit save you'll

0:26:40.039,0:26:45.440
get a

0:26:41.919,0:26:47.399
popup giving you the temp ID and so that

0:26:45.440,0:26:51.720
would be the temp ID that the

0:26:47.399,0:26:55.679
student needs to use to take their ELPA

0:26:51.720,0:26:59.440
screener okay so we'll go back here to

0:26:55.679,0:27:02.399
the student information um view edit

0:26:59.440,0:27:05.640
export student test settings and tools

0:27:02.399,0:27:08.799
so if you want to run a list of students

0:27:05.640,0:27:09.640
and search students who are in TIDE you

0:27:08.799,0:27:13.480
would

0:27:09.640,0:27:16.799
just choose what district school you can

0:27:13.480,0:27:20.799
search for a specific student using an

0:27:16.799,0:27:25.559
SSID you can look at temp IDs or

0:27:20.799,0:27:28.600
SSID's you can search by name

0:27:25.559,0:27:31.360
grade um there's also this ADV advanced

0:27:28.600,0:27:33.000
search which is really helpful let's say

0:27:31.360,0:27:35.480
you wanted to look

0:27:33.000,0:27:39.360
at um

0:27:35.480,0:27:43.399
EL students you could choose

0:27:39.360,0:27:45.679
that and you just click yes and add and

0:27:43.399,0:27:48.279
then the additional criteria here pops

0:27:45.679,0:27:50.320
up on the right so this is really

0:27:48.279,0:27:52.320
drilling down so in that big table of

0:27:50.320,0:27:55.039
all those accessibility supports that we

0:27:52.320,0:27:57.240
looked at you can search students on any

0:27:55.039,0:27:58.440
of those supports like if they have the

0:27:57.240,0:28:00.600
you know know if you want to look for

0:27:58.440,0:28:01.919
students who have TTS because you need

0:28:00.600,0:28:06.320
to set up

0:28:01.919,0:28:07.760
a um a testing room with headsets you

0:28:06.320,0:28:11.519
could search for

0:28:07.760,0:28:14.960
TTS um you can definitely use the

0:28:11.519,0:28:17.399
advanced search to help refine your

0:28:14.960,0:28:19.240
search so again you get the choice

0:28:17.399,0:28:24.440
always to export to the secure file

0:28:19.240,0:28:24.440
center or just view results in the UI

0:28:25.080,0:28:30.919
here now this table for students is huge

0:28:28.159,0:28:33.240
you can see it includes everything from

0:28:30.919,0:28:35.919
that massive test tools

0:28:33.240,0:28:37.600
table um so this is really helpful

0:28:35.919,0:28:41.399
actually I think this report is helpful

0:28:37.600,0:28:44.159
to view in Excel because you just export

0:28:41.399,0:28:45.720
it and again you can just export it here

0:28:44.159,0:28:49.200
once you're already looking at it and

0:28:45.720,0:28:53.200
then in Excel you can add filters and

0:28:49.200,0:28:53.200
look at the data however you'd like

0:28:53.679,0:29:03.320
to you can also print uh like a PDF of

0:28:58.679,0:29:07.399
test settings and tools so uh if you are

0:29:03.320,0:29:08.760
prepping for a test session and um you

0:29:07.399,0:29:12.440
want to make sure you have everything

0:29:08.760,0:29:14.679
set up correctly you can uh add those

0:29:12.440,0:29:16.200
select certain students to add you know

0:29:14.679,0:29:18.399
to add to your list for that test

0:29:16.200,0:29:20.399
session and print this out and then

0:29:18.399,0:29:23.640
you'll have like a handy list that shows

0:29:20.399,0:29:25.519
all the kids and their SSID's and what

0:29:23.640,0:29:27.519
tools they should have set and then you

0:29:25.519,0:29:29.200
have that next to you before you start

0:29:27.519,0:29:32.159
the test

0:29:29.200,0:29:34.880
session um just a note here you can

0:29:32.159,0:29:38.600
drill down into individual

0:29:34.880,0:29:41.159
Student Records by pressing that pencil

0:29:38.600,0:29:43.960
um just a couple things here so this top

0:29:41.159,0:29:45.640
panel student information you'll notice

0:29:43.960,0:29:48.240
that this is all grayed

0:29:45.640,0:29:51.360
out and the reason it's all grayed out

0:29:48.240,0:29:55.200
is because all of this information is

0:29:51.360,0:29:59.720
only editable in the Oregon ODE student

0:29:55.200,0:30:04.159
information system and this information

0:29:59.720,0:30:07.080
is cannot be edited in TIDE at all um

0:30:04.159,0:30:10.640
and it's imported from the ODE

0:30:07.080,0:30:14.080
information system to TIDE 

0:30:10.640,0:30:17.840
overnight so for example let's say you

0:30:14.080,0:30:19.720
have um a student who took the ELPA

0:30:17.840,0:30:23.200
screener and it was determined that

0:30:19.720,0:30:25.799
they're an English learner but um when

0:30:23.200,0:30:28.240
you go into TIDE and you want to test

0:30:25.799,0:30:31.399
them for the ELPA summitive test you

0:30:28.240,0:30:34.760
see that their English learner was never

0:30:31.399,0:30:36.640
turned to yes it was it was still no

0:30:34.760,0:30:38.440
you're going to have to make that change

0:30:36.640,0:30:41.760
in the ODE

0:30:38.440,0:30:44.039
system and you're going to have to wait

0:30:41.760,0:30:45.399
until the next day for this to be

0:30:44.039,0:30:47.960
updated to

0:30:45.399,0:30:49.760
yes so just none of these fields here at

0:30:47.960,0:30:52.399
the top can be edited and TIDE you have

0:30:49.760,0:30:55.120
to change them in the ODE

0:30:52.399,0:30:57.320
system um and then underneath each of

0:30:55.120,0:31:00.679
these panels you'll see you can expand

0:30:57.320,0:31:02.880
and contract um this navigation bar

0:31:00.679,0:31:05.440
allows you to move up and down within

0:31:02.880,0:31:08.519
the page um and you'll see different

0:31:05.440,0:31:13.919
sections here for test access like block

0:31:08.519,0:31:15.639
subjects um the Alt ELPA tester Fields is

0:31:13.919,0:31:20.480
is somewhat new we started that last

0:31:15.639,0:31:22.880
year this is where you set remote tester

0:31:20.480,0:31:26.639
information uh the parental consent is

0:31:22.880,0:31:29.200
required in Oregon for um whether or not

0:31:26.639,0:31:32.720
the the they've received parental

0:31:29.200,0:31:33.760
consent for the camera being on during

0:31:32.720,0:31:36.760
the

0:31:33.760,0:31:38.600
test you'll look here whether or not

0:31:36.760,0:31:41.279
there's a student participation section

0:31:38.600,0:31:43.320
so you can see what tests have already

0:31:41.279,0:31:46.159
been taken by this given student what

0:31:43.320,0:31:48.120
roster are they associated with and then

0:31:46.159,0:31:51.039
again the table where you set all of

0:31:48.120,0:31:51.039
their accessibility

0:31:53.320,0:31:58.919
supports

0:31:55.639,0:32:01.519
okay so I've shown you how you would set

0:31:58.919,0:32:02.440
accessibility supports one by one but

0:32:01.519,0:32:06.559
you can

0:32:02.440,0:32:09.320
also uh set test settings and tools or

0:32:06.559,0:32:11.639
accessibility supports via upload so you

0:32:09.320,0:32:13.559
just use that download template you

0:32:11.639,0:32:15.679
would fill that out let's say you know

0:32:13.559,0:32:19.360
you have an entire classroom of kids who

0:32:15.679,0:32:23.159
need TTS on you can use the template and

0:32:19.360,0:32:26.159
just upload that in in one batch um you

0:32:23.159,0:32:29.120
do have to for test settings and tools

0:32:26.159,0:32:31.360
you have to enter one row for each tool

0:32:29.120,0:32:33.600
so if a student has five tools they need

0:32:31.360,0:32:33.600
five

0:32:38.240,0:32:46.320
rows uploading student restrictions so

0:32:41.000,0:32:48.440
that's block subjects so again um you

0:32:46.320,0:32:51.200
have the ability to set block subjects

0:32:48.440,0:32:55.080
individually in each student record or

0:32:51.200,0:32:57.559
if you have a list at the School level

0:32:55.080,0:33:00.399
or District level of of

0:32:57.559,0:33:02.840
parental opt outs from testing you can

0:33:00.399,0:33:06.080
just this is simply you drop in the

0:33:02.840,0:33:08.120
student SSID and you list the subject

0:33:06.080,0:33:11.440
that they need to be blocked from and

0:33:08.120,0:33:13.960
again it's one row per subject so if

0:33:11.440,0:33:16.480
they're blocked from all subjects you

0:33:13.960,0:33:18.720
would need to put in five rows one for

0:33:16.480,0:33:18.720
each

0:33:21.039,0:33:26.159
subject um I did mention that if you

0:33:24.399,0:33:29.200
choose it's not required but if you

0:33:26.159,0:33:32.600
choose you can update temp IDs to

0:33:29.200,0:33:35.039
SSID's and this is a simple upload where

0:33:32.600,0:33:37.840
you list the temp ID and the associated

0:33:35.039,0:33:40.519
permanent SSID and then that what that

0:33:37.840,0:33:42.360
will do is take that ELPA's screen or ISR

0:33:40.519,0:33:44.760
and move it to be associated with the

0:33:42.360,0:33:44.760
permanent

0:33:45.159,0:33:51.760
SSID this student transfer in report um

0:33:49.840,0:33:53.480
essentially what what you do here is

0:33:51.760,0:33:57.120
this will show students who are new to

0:33:53.480,0:33:59.000
your District or the transfer out report

0:33:57.120,0:34:01.720
will show students you've left your

0:33:59.000,0:34:04.120
District um you would just choose the

0:34:01.720,0:34:06.360
District and either all School schools

0:34:04.120,0:34:08.000
or an individual school and you have to

0:34:06.360,0:34:10.639
enter the start and end date of the

0:34:08.000,0:34:11.679
period you want to look at and let's see

0:34:10.639,0:34:14.679
here I

0:34:11.679,0:34:14.679
believe

0:34:22.000,0:34:28.839
okay so let me look at

0:34:25.320,0:34:34.240
um students to transferred into this

0:34:28.839,0:34:35.760
District between January and let's look

0:34:34.240,0:34:39.079
at

0:34:35.760,0:34:39.079
um in

0:34:40.720,0:34:45.000
August and then you would just get a

0:34:42.639,0:34:46.679
list of students who transferred in and

0:34:45.000,0:34:49.320
it would show where they transferred

0:34:46.679,0:34:50.879
from what school and that they

0:34:49.320,0:34:55.399
transferred into

0:34:50.879,0:34:55.399
your um into your

0:34:55.879,0:35:00.760
District

0:34:58.320,0:35:03.920
okay looking at rosters so rosters are

0:35:00.760,0:35:06.839
really helpful for

0:35:03.920,0:35:08.960
reporting so in the reporting system

0:35:06.839,0:35:10.560
let's say you're a science teacher you

0:35:08.960,0:35:16.280
teach

0:35:10.560,0:35:19.000
three uh sections of uh biology and you

0:35:16.280,0:35:22.280
want to look at the student test

0:35:19.000,0:35:23.800
scores on interims you administer a

0:35:22.280,0:35:26.200
science interim and you want to look at

0:35:23.800,0:35:28.320
the test scores for each of the classes

0:35:26.200,0:35:30.680
to help you to decide what to focus on

0:35:28.320,0:35:30.680
in your

0:35:31.320,0:35:36.240
lessons so what you do is you organize

0:35:34.480,0:35:38.720
the students for each of those sections

0:35:36.240,0:35:38.720
into a

0:35:42.440,0:35:49.000
roster so you get a page that looks like

0:35:45.359,0:35:51.880
this and you have to name the roster

0:35:49.000,0:35:54.319
yesterday I practiced this I created

0:35:51.880,0:35:56.400
science class one so let's say science

0:35:54.319,0:35:59.720
class 2 is the name of the roster you

0:35:56.400,0:35:59.720
want and you put your name in

0:36:00.880,0:36:06.880
there and then there's two ways to

0:36:03.240,0:36:11.520
create your roster one if you run quick

0:36:06.880,0:36:11.520
roster it will just

0:36:11.560,0:36:17.079
um you'll look at let's say all grade

0:36:14.160,0:36:20.040
eight or grade nine students we look at

0:36:17.079,0:36:21.960
grade eight and you create quick roster

0:36:20.040,0:36:24.160
essentially what'll what this will do

0:36:21.960,0:36:25.319
will pull up all the students in grade

0:36:24.160,0:36:27.920
eight that are

0:36:25.319,0:36:31.079
associated um with your entity whether

0:36:27.920,0:36:33.720
it's a school or a a district and then

0:36:31.079,0:36:36.920
you can just quickly remove kids who are

0:36:33.720,0:36:39.280
in that section so you can do it this

0:36:36.920,0:36:43.040
way

0:36:39.280,0:36:45.200
um or you can just individually look up

0:36:43.040,0:36:47.760
students so if you have a list of SSID's

0:36:45.200,0:36:50.720
of the students in science class 2 you

0:36:47.760,0:36:52.400
could just individually look them up and

0:36:50.720,0:36:55.520
drop them in there with their

0:36:52.400,0:36:57.040
SSID um and then search and you find

0:36:55.520,0:36:58.359
them and you can add them one by one

0:36:57.040,0:37:01.920
that

0:36:58.359,0:37:05.480
way and then again you can go into

0:37:01.920,0:37:07.839
rosters and you can look for The rosters

0:37:05.480,0:37:07.839
that you

0:37:17.800,0:37:21.839
created modify search and look for my

0:37:20.240,0:37:24.200
roster that I created the science

0:37:21.839,0:37:24.200
section

0:37:25.160,0:37:31.400
one here's the science class

0:37:28.319,0:37:35.280
one there's 13 kids in that

0:37:31.400,0:37:36.839
class and then whenever I go to CRS and

0:37:35.280,0:37:39.960
the students have taken their interim

0:37:36.839,0:37:42.520
I'll see all of their all of the data

0:37:39.960,0:37:46.680
from that one class all grouped

0:37:42.520,0:37:49.800
together um and I can analyze it that

0:37:46.680,0:37:52.200
way you can also upload rosters using

0:37:49.800,0:37:55.040
that same familiar template where you

0:37:52.200,0:37:57.319
can just drop the SSID's from that class

0:37:55.040,0:37:59.280
into the template and add them to

0:37:57.319,0:38:00.680
science class one science class two and

0:37:59.280,0:38:02.839
then you'll just create your rosters

0:38:00.680,0:38:02.839
that

0:38:03.000,0:38:10.680
way okay test Windows test windows 

0:38:06.720,0:38:14.560
are helpful um if you want

0:38:10.680,0:38:17.520
to restrict TA's from being able to

0:38:14.560,0:38:21.839
administer tests so what what you can do

0:38:17.520,0:38:24.480
as a DTC is block tests from being

0:38:21.839,0:38:26.920
administered essentially it removes

0:38:24.480,0:38:29.319
those tests from the TA interface for

0:38:26.920,0:38:32.520
the TA's in your District or in a

0:38:29.319,0:38:35.400
specific school um this is helpful if

0:38:32.520,0:38:37.920
for example you let's say you're a DTC

0:38:35.400,0:38:41.800
but you're also the science lead for

0:38:37.920,0:38:43.880
your district and you know that folks

0:38:41.800,0:38:45.599
will not be covering enough of the 

0:38:43.880,0:38:48.680
curriculum

0:38:45.599,0:38:51.079
until April 15 so you don't want anyone

0:38:48.680,0:38:55.000
testing science until April

0:38:51.079,0:38:57.760
15th um you would just uh create a test

0:38:55.000,0:39:00.720
window and you would apply it for in

0:38:57.760,0:39:00.720
this example to the

0:39:01.240,0:39:06.280
district and then you would say Windows

0:39:04.079,0:39:08.240
start date so when do I want science

0:39:06.280,0:39:10.280
test to be able to administer be

0:39:08.240,0:39:14.839
administered after April

0:39:10.280,0:39:17.400
15 so April 15 and onward and then you

0:39:14.839,0:39:19.079
put in the end date um as like the end

0:39:17.400,0:39:22.280
of the test window which this year I

0:39:19.079,0:39:25.480
believe is June

0:39:22.280,0:39:28.720
14th so science tests for my district

0:39:25.480,0:39:31.440
can only be taken in between April 15th

0:39:28.720,0:39:34.720
and June 14th and then you would come

0:39:31.440,0:39:38.640
down here to this um list and you would

0:39:34.720,0:39:40.839
look for summative and then science all

0:39:38.640,0:39:44.280
grades all science tests and you would

0:39:40.839,0:39:46.760
hit save oops and I already created this

0:39:44.280,0:39:49.800
yesterday when I was prepping so let's

0:39:46.760,0:39:49.800
go look for this test

0:39:50.200,0:39:55.880
window so you would just go to test

0:39:52.839,0:39:58.640
windows again let me show you, you edit

0:39:55.880,0:40:00.520
export test Windows look at District

0:39:58.640,0:40:02.599
level test

0:40:00.520,0:40:06.040
windows and then

0:40:02.599,0:40:08.880
search there's five test Windows set up

0:40:06.040,0:40:10.720
and you can see here my science test

0:40:08.880,0:40:12.400
window that's set up that says no

0:40:10.720,0:40:14.040
testing

0:40:12.400,0:40:19.440
until

0:40:14.040,0:40:22.119
April uh 15th through June 14th now one

0:40:19.440,0:40:24.680
note about test Windows sometimes well

0:40:22.119,0:40:26.920
in the past we've had cases where DTC's

0:40:24.680,0:40:30.920
will set up a test window like this

0:40:26.920,0:40:32.480
but not all of the schools or TA's have

0:40:30.920,0:40:36.440
received the information about the test

0:40:32.480,0:40:39.359
windows and so we get a you know quite a

0:40:36.440,0:40:41.400
few help desk calls from frantic TA

0:40:39.359,0:40:44.079
saying I can't get in and administer my

0:40:41.400,0:40:46.079
XYZ tests and I don't know what's going

0:40:44.079,0:40:48.240
on something's broken but it's because

0:40:46.079,0:40:50.000
there's a test window set up and they

0:40:48.240,0:40:52.480
just didn't know about it so make sure

0:40:50.000,0:40:54.560
if you set these test windows up that

0:40:52.480,0:40:58.319
you communicate that out to the field so

0:40:54.560,0:40:58.319
that no one panics

0:40:58.400,0:41:03.000
okay now we're moving on to monitoring

0:41:00.240,0:41:04.680
test progress this is you you've got

0:41:03.000,0:41:07.240
tests up and running there's a couple

0:41:04.680,0:41:09.640
different uh reports you can run but you

0:41:07.240,0:41:12.640
want to see who's

0:41:09.640,0:41:14.480
testing so there's many variables here

0:41:12.640,0:41:17.520
that you can set to check on your

0:41:14.480,0:41:21.640
testing but uh generally this is the

0:41:17.520,0:41:25.000
most um this is the most detailed panel

0:41:21.640,0:41:26.839
that you can look up specific records um

0:41:25.000,0:41:28.960
and I'll just give you a scenario here

0:41:26.839,0:41:34.119
let's say you want to look

0:41:28.960,0:41:36.079
at um students in a in a in a certain

0:41:34.119,0:41:37.599
school and how many students have taken

0:41:36.079,0:41:41.079
the ELPA

0:41:37.599,0:41:43.480
screener so you would just choose the

0:41:41.079,0:41:46.200
school you would look at all grades but

0:41:43.480,0:41:49.400
you could choose a certain grade if you

0:41:46.200,0:41:51.640
wanted to um you can look at advanced

0:41:49.400,0:41:53.960
search so let's say you wanted to look

0:41:51.640,0:41:57.000
at ELPA's screener testers who had a

0:41:53.960,0:41:59.520
certain domain exemption set you could

0:41:57.000,0:42:01.480
add that in here you would need to

0:41:59.520,0:42:03.119
choose the test instrument so if I'm

0:42:01.480,0:42:06.440
looking at ELPA

0:42:03.119,0:42:08.079
screener I would choose that here and

0:42:06.440,0:42:11.480
then you can even drill down to look at

0:42:08.079,0:42:13.920
specific tests so certain grade tests or

0:42:11.480,0:42:17.280
certain grade band tests you can choose

0:42:13.920,0:42:19.200
here um and then there's specific

0:42:17.280,0:42:20.880
scenarios you could look at and you

0:42:19.200,0:42:23.760
could look at students who have

0:42:20.880,0:42:25.599
completed an ELPA screener during this

0:42:23.760,0:42:29.000
Administration um you can look up

0:42:25.599,0:42:32.520
students with a certain session ID let's

0:42:29.000,0:42:35.400
say you had um a teacher who's worried

0:42:32.520,0:42:37.760
because they had to stop a session due

0:42:35.400,0:42:40.240
to a fire drill or some sort of

0:42:37.760,0:42:42.640
emergency and they have the session ID

0:42:40.240,0:42:44.680
and you want to, you can look them up by

0:42:42.640,0:42:47.520
that way and then know which students

0:42:44.680,0:42:50.040
were affected and have them continue

0:42:47.520,0:42:52.079
their tests you can look at students

0:42:50.040,0:42:54.400
whose tests are going to be expiring

0:42:52.079,0:42:56.640
soon so you want to make sure you

0:42:54.400,0:42:58.240
communicate out to the your team

0:42:56.640,0:43:00.000
that they need to to finish up their

0:42:58.240,0:43:02.440
tests in

0:43:00.000,0:43:06.079
time um and then you can look up

0:43:02.440,0:43:09.079
individual students so

0:43:06.079,0:43:13.680
um once you have all the fields selected

0:43:09.079,0:43:13.680
you can generate the report

0:43:14.240,0:43:19.800
and you will get your participation

0:43:17.160,0:43:22.440
report and here's an example of a

0:43:19.800,0:43:24.520
participation report in the UI and as

0:43:22.440,0:43:27.599
always you can export that to your

0:43:24.520,0:43:29.240
secure file Center

0:43:27.599,0:43:30.760
um but you'll have all the information

0:43:29.240,0:43:35.040
about all the students who've taken that

0:43:30.760,0:43:37.319
ELPA screener the status the results ID

0:43:35.040,0:43:38.800
when they started completed last

0:43:37.319,0:43:42.040
activity in the

0:43:38.800,0:43:43.920
test um all of this information here and

0:43:42.040,0:43:46.160
just a note all of these fields here

0:43:43.920,0:43:50.400
that are in these

0:43:46.160,0:43:53.200
um in these results tables um there's

0:43:50.400,0:43:55.200
information in the TIDE user guide about

0:43:53.200,0:43:58.079
um what these fields mean if you have

0:43:55.200,0:43:58.079
any questions about it

0:43:58.319,0:44:05.920
it okay you can let's say you want to

0:44:02.599,0:44:08.960
look up the status of five different

0:44:05.920,0:44:11.240
kids testing um or participation in

0:44:08.960,0:44:14.280
tests this year you can just drop those

0:44:11.240,0:44:17.160
SSID's in this participation search by

0:44:14.280,0:44:18.960
SSID and then it'll generate a report

0:44:17.160,0:44:21.559
that shows their participation across

0:44:18.960,0:44:24.079
the board in all tests for just for

0:44:21.559,0:44:24.079
those five

0:44:24.359,0:44:31.800
students test complete rates this is a

0:44:27.760,0:44:36.040
really helpful report um this will show

0:44:31.800,0:44:38.280
your District's um test completion rates

0:44:36.040,0:44:40.400
across all of the

0:44:38.280,0:44:42.160
schools um and you would choose the

0:44:40.400,0:44:45.319
instrument this can be run by

0:44:42.160,0:44:47.880
instruments so by um OSAS would be all

0:44:45.319,0:44:51.599
the summit of tests by interum screener

0:44:47.880,0:44:55.400
Seed Survey um and then this button here

0:44:51.599,0:44:57.720
um show by grade or scoring combo that's

0:44:55.400,0:45:03.640
so like for example where this comes

0:44:57.720,0:45:07.480
into play the most is High School uh ELA

0:45:03.640,0:45:09.880
math in particular um by scoring combo

0:45:07.480,0:45:12.040
you would just see the high row for

0:45:09.880,0:45:15.079
the participation rate for high school

0:45:12.040,0:45:17.960
but that includes students in both 11

0:45:15.079,0:45:20.359
and 12 and if you show by grade it'll

0:45:17.960,0:45:23.359
break down the report

0:45:20.359,0:45:26.079
by grade 11 participation rate and grade

0:45:23.359,0:45:28.599
12 participation rate which I know

0:45:26.079,0:45:30.160
is important for you and that report

0:45:28.599,0:45:34.559
looks like

0:45:30.160,0:45:36.960
this um the participation rates report

0:45:34.559,0:45:40.480
it will show the total students eligible

0:45:36.960,0:45:42.480
for that test how many started completed

0:45:40.480,0:45:45.839
and then you'll get the rate here which

0:45:42.480,0:45:45.839
I know is also important to

0:45:46.359,0:45:52.480
you okay and then finally the test

0:45:50.599,0:45:57.720
status code

0:45:52.480,0:46:01.559
report uh this can be run by instrument

0:45:57.720,0:46:04.680
um this report is a very big report it

0:46:01.559,0:46:06.720
shows for each instrument it shows every

0:46:04.680,0:46:10.520
student in your

0:46:06.720,0:46:12.240
district and the status on that given

0:46:10.520,0:46:15.000
instrument

0:46:12.240,0:46:17.200
so it sometimes takes a little time to

0:46:15.000,0:46:21.200
run especially during times of heavy

0:46:17.200,0:46:23.760
testing but if you wanted to look at um

0:46:21.200,0:46:26.359
OSAS say you put that in

0:46:23.760,0:46:30.960
here it would return every student in

0:46:26.359,0:46:33.160
your District on every test and every

0:46:30.960,0:46:36.359
test that they're eligible for and

0:46:33.160,0:46:39.839
show the status of that of whether or

0:46:36.359,0:46:41.599
not they've taken that test and if

0:46:39.839,0:46:44.240
they haven't taken the test they still

0:46:41.599,0:46:48.480
show up then there as it'll just be

0:46:44.240,0:46:48.480
blank let me see if I have that open

0:46:52.960,0:46:58.440
here so yeah so you see here I just ran

0:46:55.599,0:47:01.599
it for this is a demo District all

0:46:58.440,0:47:06.839
students in uh the demo District who are

0:47:01.599,0:47:09.720
eligible for the ELA screener and it

0:47:06.839,0:47:11.920
shows it's blank in here if they haven't

0:47:09.720,0:47:15.800
haven't taken the test and if they you

0:47:11.920,0:47:15.800
can sort here by test

0:47:15.960,0:47:21.480
status so this has been helpful for uh I

0:47:19.760,0:47:24.240
know some of the big districts have

0:47:21.480,0:47:26.839
asked for this report and use it to make

0:47:24.240,0:47:28.319
sure they're staying on top of um

0:47:26.839,0:47:33.200
testing

0:47:28.319,0:47:35.480
rates okay and I think that's it um I'm

0:47:33.200,0:47:37.520
going to pause here and see if there's

0:47:35.480,0:47:41.440
any questions that would be helpful for

0:47:37.520,0:47:41.440
me to answer

0:47:50.440,0:47:57.559
live okay so the um I see a question

0:47:55.839,0:48:00.720
here about

0:47:57.559,0:48:03.079
STC the the test status code report is

0:48:00.720,0:48:07.880
available for

0:48:03.079,0:48:11.160
DTC's uh DTC level folks and DLU so you

0:48:07.880,0:48:11.160
can't run that report as an

0:48:14.200,0:48:21.680
STC and it would show students

0:48:18.240,0:48:21.680
in the whole

0:48:23.920,0:48:28.319
District okay

0:48:26.520,0:48:31.119
okay well go ahead and folks thank you

0:48:28.319,0:48:34.520
so much for coming

0:48:31.119,0:48:38.559
um and we appreciate your participation

0:48:34.520,0:48:43.319
uh as always you can contact the OSAS

0:48:38.559,0:48:45.200
help desk um at any time and up here on

0:48:43.319,0:48:48.559
the OSAS portal.org you'll see this

0:48:45.200,0:48:50.839
contact us button the ESD partners are

0:48:48.559,0:48:53.960
amazing you can always contact them with

0:48:50.839,0:48:57.599
questions and then the OSAS help desk uh

0:48:53.960,0:48:57.599
contact information is available here

0:48:58.559,0:49:05.680
here uh thank you for your time

0:49:02.640,0:49:08.160
and have a great year we'll see you

0:49:05.680,0:49:10.400
soon uh we'll leave the chat here open

0:49:08.160,0:49:12.599
for another five minutes in case anybody

0:49:10.400,0:49:12.599
has

0:49:15.839,0:49:18.839
questions