Click here to link to instructions	All positions in OHA require a Criminal Background Check and an Abuse/Neglect Check. Fingerprints may be required.

STATE OF OREGON Oregon Health Authority (OHA) POSITION DESCRIPTION	Position Revised Date: 10/6/25 This position is:
Agency: Oregon Health Authority Division: Oregon Public Health Division New Revised	Classified Unclassified Executive Service Mgmt Svc – Supervisory Mgmt Svc – Managerial Mgmt Svc – Confidential
SECTION 1. POSITION INFORMATION
a. Classification Title:	Program Analyst 3
b. Classification No:	C0862	c. Effective Date:	9/15/09
d. Position No:	1002524/000000065931
e. Working Title:	HIV Housing Strategist
f. Agency No:	44300
g. Section Title:	HIV-STD-TB
h. Employee Name:	VACANT
i. Work Location (City — County):	Portland – Multnomah
j. Supervisor Name:	Heather Blake
k. Position:	Permanent Seasonal Limited Duration Academic Year Full-Time Part-Time Intermittent Job Share
l. FLSA:	Exempt Non-Exempt	If Exempt:	Executive Professional Administrative	m. Eligible for Overtime:	Yes No

SECTION 2. PROGRAM AND POSITION INFORMATION

Describe the program in which this position exists. Include program purpose, who’s affected, size and scope. Include relationship to agency mission.

The Oregon Health Authority (OHA) is the organization at the forefront of lowering and containing costs, improving quality, and increasing access to health care in order to improve the lifelong health of Oregonians. OHA is responsible for most state health services and for implementing the health care reforms in House Bill 2009. The agency is comprised of eight divisions: Agency Operations, Equity and Inclusion, External Relations, Fiscal and Operations, Health Policy and Analytics, Health Systems, Oregon State Hospital and Public Health. The Oregon Health Policy Board (OHPB) serves as the policymaking and oversight body of OHA and is responsible for working towards comprehensive health reform in our state. The nine-member board is comprised of community members from across the state who have an interest in health and health care and have strong relationships with the communities they represent.

OHA Vision: A healthy Oregon.

OHA Mission: Ensuring all people and communities can achieve optimum physical, mental, and social well-being through partnerships, prevention, and access to quality, affordable health care.

To fulfill OHA’s vision and mission, the agency is developing a strategic plan with a single overarching goal: eliminate health inequities in Oregon by 2030.

OHA definition for Health Equity:

Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances.

Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address:

The equitable distribution or redistribution of resources and power; and

Recognizing, reconciling and rectifying historical and contemporary injustices.

Core Values: Health Equity, Service Excellence, Integrity, Leadership, Partnership, Innovation, and Transparency.

The Office of the State Public Health Director

The Office of the State Public Health Director (OSPHD) guides the strategy, operations, and policy of public health programs within the division, and assures an effective and coherent public health system for Oregon. This includes extensive interactions with a range of state and local agencies and organizations, health care providers, federal agencies, and the private sector.

The Division’s work affects all Oregonians. Many of the programs overseen by the Office of the State Public Health Director are administered in collaboration with Oregon’s 34 local health departments, healthcare systems and partners. The Division has approximately 700 FTE and is responsible for oversight of $524.3 million biennially.

Under the leadership of the Office of the State Public Health Director, the Division is organized by three centers:

The Center for Health Protection

The Center for Public Health Protection protects the health of individuals and communities through establishing, applying and ensuring reliable compliance with regulatory and health-based standards. The Center’s diverse programs work closely with other federal, state and local agencies, regulated entities and active stakeholder groups. The Center’s work emphasizes continuous process improvement, technical assistance, scientific assessment, ongoing monitoring and risk communication to protect the health of all people in Oregon.

The Center for Prevention and Health Promotion

The Center for Prevention and Health Promotion houses community-oriented preventive clinical and community health services and supports the policy, systems and environmental changes that promote good health. This Center guides and supports healthy communities through data collection, analysis and reporting; by supporting the Governor's priorities around tobacco, obesity and early learning; and, by acting as a point of contact with the healthcare system on certain key clinical prevention practices. This center will work with many partners, including local public health, childcare facilities, schools, worksites, healthcare providers, transportation, and the private sector to ensure that we reduce preventable injury, illness, and death and promote good health.

The Center for Public Health Practice

The Center for Public Health Practice provides services to prevent and control diseases, monitor vital events, and assure an effective statewide public health system. CPHP programs work closely with local and tribal governments, community partners, and the public to protect and improve the health of all people in Oregon. Special emphasis is placed on communicable diseases, including epidemiology, laboratory testing, immunization, and other community control measures. CPHP screens all newborn infants for biochemical disorders to prevent disability or death and collects and analyzes vital record data to monitor health trends. The quality of statewide public health services is assured through consultation, planning, review, and accreditation of state and local agencies.

This Center’s work affects all Oregonians. Many of the programs overseen by this Center are administered in collaboration with Oregon’s local health departments. This center has approximately 245.9 FTE and a total estimated biennial budget of $93.9 million.

Human Immunodeficiency Virus (HIV), Sexually Transmitted Disease (STD), Tuberculosis (TB) Section.

The Center for Public Health Practice, HIV/STD/TB (HST) Section works to reduce the rates of gonorrhea, syphilis, and chlamydia infections, eliminate new HIV infections, improve health outcomes of persons living with HIV, and reduce the incidence of tuberculosis (TB) disease among Oregonians.

In Oregon, incidence and access to prevention and treatment services related to HIV, STD, and TB demonstrate the effects of social determinants of health and intersectionality and the need for improved health equity:

People of color are overrepresented in HIV, STD, and TB diagnoses.

HIV and TB disproportionately affect persons experiencing homelessness, persons with a history of incarceration, and persons who use drugs.

Women, younger people, and people of color are less likely to be prescribed HIV pre-exposure prophylaxis (PrEP).

Among people living with HIV, younger people, people of color, people who inject drugs and people living in rural Oregon counties are each less likely to be virally suppressed.

HST programs include HIV Surveillance, HIV Prevention, STD Prevention, the Tuberculosis Program, HIV Community Services, Oregon Housing Opportunities in Partnership and CAREAssist. The Section is responsible for data collection and surveillance activities, data dissemination, epidemiologic analysis, facilitating community led planning, coordinating disease intervention and contact notification, ensuring access to treatment, managing client service programs, providing education and technical assistance.

Our work strives to:

Ensure equal opportunity to achieve the highest attainable level of health for all populations through policies, programs and strategies that respond to the cultural factors that affect health. Correct historic injustices borne by certain populations. Prioritize development of strong cultural responsiveness by public health organizations.

Describe the primary purpose of this position, and how it functions within this program. Complete this statement. The primary purpose of this position is to:

The HIV Housing Strategist (PA3) plans and coordinates operations specific to housing within the Community Services Program. This position’s four primary functions are: housing coordination and policy; capacity building; grant and contract coordination, development and administration; and grant reporting. It also develops and enhances partnerships and integrated service (i.e. Tribal Governments, LPHAs, Corrections, Behavioral Health, OHCS).

SECTION 3. DESCRIPTION OF DUTIES
List the major duties of the position. State the percentage of time for each duty. Mark “N” for new duties, “R” for revised duties or “NC” for no change in duties. Indicate whether the duty is an “Essential” (E) or “Non-Essential” (NE) function. Note: If additional rows of the below table are needed, place cursor at end of a row (outside table) and hit “Enter”.
% of Time	N/R/ NC	E/ NE	DUTIES

25%	R	E	Community Services (Housing) Program Coordination Identify and establish program guidelines, standards of service, services guidance and policy to achieve program goals consistent with federal requirements. Maintain program OAR, policy and procedure documentation. Research and evaluate information on standards of practice and service delivery to ensure continuous quality improvement. Recommend program priorities and strategies to meet program goals and funding requirements. Develop ways to improve delivery of housing services across the HIV continuum. Develop guidelines and tools to assist contractors and Housing Coordinators in successfully implementing program requirements or assist them in developing their own policy and procedure. Identify areas of potential process integration and process improvement. Convene and facilitate planning bodies to obtain feedback on program design, forms, and policy recommendations. Compile findings and discuss with program management providing recommendations for program policy and standards of service improvements. Provide technical assistance and training on program policy· revisions to staff, contractors and key stakeholders. Provide the following contract administration duties: Provide contractor guidance on allowable program expenditures per program and federal guidance. Assist review of contract agencies to assess compliance with program policy, procedures, federal and state regulations. Assist in reviewing contract language for case management agencies to ensure consistency with expectations and requirements
20%	NC	E	Grant Coordination Coordinate the development of grant applications by interpreting and understanding grant application guidance components and requirements. Design and implement workflow processes to assure timely submission of all grant applications. Track deadlines to assure each milestone is met in the workflow process. Coordinate and facilitate staff writing assignments, assure staff has all applicable information and data to successfully submit grant components, data and information. Compile data, writing components and other information to assure full application is presented in a cohesive manner, which meets all grant requirements for submission. Document and file decisions, information or backup that resulted in major components of a grant application. Coordinate review and revisions with management staff and apply revisions to the application prior to submission. Coordinate grants submission with management staff. Track submission verification documentation. Copy and compile final grant applications for management and fiscal staff. Research and identify potential grant opportunities and present those opportunities to management staff for review.
20%	NC	E	Grant Reporting Coordinate the development of grant reports by interpreting and understanding notice of grant award requirements and other applicable reporting guidance. Create and monitor reporting schedule for all program grants. Design and implement workflow processes to assure timely submission of all required reports. Coordinate and facilitate the collection of information required for reporting purposes. Assure staff has all applicable information to successfully provide information needed for report. Assure reports are presented in a cohesive manner, which meets all requirements for submission. Document and file decisions, information or backup that resulted in major components of the report. Coordinate review process and revisions with management staff and apply revisions to the report prior to submission. Copy and compile final reports for management and fiscal staff. Successfully load application grant applications and required reports into grants submission software as required. This includes, but is not limited toHUD-Integrated Disbursement and Information System
10%	R	E	Training and Technical Assistance Develop annual program training plan for contractors, staff and clients. Identify training topics and contact potential and expert presenters. Provide ongoing assessment of training needs, interests and evaluation of provided trainings. Respond to contractor technical assistance and training requests. Help coordinate annual conferences. Conduct or arrange for contractor technical assistance to ensure understanding of program/contract requirements. Determine need for contract training services; write RFPs and statement of work.
20%	R	E	Capacity Building Participate on committees/work groups consisting of internal stakeholders to advance program goals/objectives. Build relationships with housing developers and providers to increase safe and affordable units for Oregon residents living with HIV. Represent the program by participating on committees/work groups consisting of external stakeholders to enhance/develop program partnerships and increase program capacity. Design and implement new programs/projects designed to advance program goals. Work with compliance staff to ensure monitoring processes are in place for new programs and projects. Provide onsite technical assistance as needed to ensure new services and new programs are appropriately implemented.
5%	NC	E	Participate in staff meetings. Other duties as assigned by program management
At all times	Demonstrate recognition of the value of individual and cultural differences; create a work environment where talents, abilities and experiences of others are valued. Consistently treats Tribes, community members, partners, co-workers, vendors, patients and consumers with dignity and respect. Create and maintain an inclusive environment for all staff.
Ongoing	Commitment to ongoing personal and professional development on the topics of anti-racism, elimination of health inequities, trauma-informed and resiliency practices, social determinants of health and equity, universal accessibility and development of diverse and inclusive work environments. Participation in equity focused trainings, resource groups, and workgroups.

SECTION 4. WORKING CONDITIONS

Describe any on-going working conditions. Include any physical, sensory, and environmental demands. State the frequency of exposure to these conditions.

Must have the ability to travel/drive vehicle to perform program business. Job duties will require occasional traveling, evening and weekend work. Extensive use of computer systems. Must have experience working with Microsoft Office Suite and database systems. The work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that the work will need to be conducted onsite.

SECTION 5. GUIDELINES

List any established guidelines used in this position, such as state or federal laws or regulations, policies, manuals, or desk procedures:

Oregon Administrative Rules

Oregon Revised Statues

Ryan White Modernization Act of 2006 and amendments

HRSA/HIV AIDS Bureau Quality Management TA Manual and additional guidance

National Quality Center

OHOP Policy and Procedure

HRSA & HUD Rules, Regulations and Guidance

Contracts rules

HIPAA

Personnel Rules

Oregon Health Authority and Department of Administrative Services Policies

Database Manuals

Special Projects of National Significance rules/regulations

Grant Application Guidance and Reporting Requirements

How are these guidelines used?

Guidelines will be used as guidance to this position while performing work described above.

SECTION 6. WORK CONTACTS
With whom, outside of co-workers in this work unit, must the employee in this position regularly come in contact? Note: If additional rows of the below table are needed, place cursor at end of a row (outside table) and hit “Enter”.
Who Contacted	How	Purpose	How Often?

Federal, State, and County personnel	Phone/In person/Email	Gather and share information to advance program goals/objectives.	As needed
OHA contractors	Phone/In person/Email	Gather and share information to advance program goals/objectives.	As needed
Non-government data systems managers	Phone/In person/Email	Gather information as required by contract or as needed for document preparation.	As needed
Other partners	Phone/In person/Email	Gather and share information to advance program goals/objectives.	As needed

SECTION 7. POSITION-RELATED DECISION MAKING

Describe the typical decisions of this position. Explain the direct effect of these decisions:

Actions and decisions made by this position will contribute to the overall success and quality of the program. Types of decisions include the following:

Interprets policy, statute and laws to determine compliance with grants management.

* Identifies and develops new case management and housing policy, amends existing policy and procedures and recommends adoption of systems changes to program management.

* This position is responsible for successfully coordinating, compiling, submitting grants and required reports. Types of decisions include the following:

* This position will develop timelines and work activity schedules and makes independent decisions regarding work priority, project timelines, staff assignments for the completion of grant applications.

* This position will determine the scope and type of information and data needed to complete required reports and grant applications. This will require assessment of grants applications and reporting data needs so as to allow for a pre-planned response to assure completion of grants requirements.

*	This position will decide how data, written narratives, tables and budgetary information should be displayed in grants and reports consistent with grant requirements.

This position will facilitate opportunities for improvements and new funding.

* This position requires demonstrated knowledge of federal programs to include HUD and HRSA and the ability to write federal, state and local grant proposals and will have experience writing grant components, collecting required data elements, facilitating staff tasks and meeting grant submission requirements. Demonstrated ability to fulfill grant requirements and successfully submitting grant applications is critical to the success of OHA, HIV Community Services and CAREAssist. Lack of experience and knowledge may result in funding loss for people living with HIV in Oregon or missed grant opportunities.

* This Position requires the ability to utilize and navigate multiple federal and state databases to obtain information and fulfill required grants submission and reporting obligations to include grants.gov

SECTION 8. REVIEW OF WORK
Who reviews the work of the position? Note: If additional rows of the below table are needed, place cursor at end of a row (outside table) and hit “Enter”.
Classification Title	Position Number	How	How Often	Purpose of Review

Public Health Manager 2	0000556	Verbal, written	Annual or more Frequently	Performance Appraisal, Monitoring, Quality Improvement

SECTION 9. OVERSIGHT FUNCTIONS
a.	How many employees are directly supervised by this position?	0
How many employees are supervised through a subordinate supervisor?	0
b.	Which of the following activities does this position do?
Plan work Coordinates schedules Assigns work Hires and discharges Approves work Recommends hiring Responds to grievances Gives input for performance evaluations Disciplines and rewards Prepares and signs performance evaluations

SECTION 10. ADDITIONAL POSITION-RELATED INFORMATION

ADDITIONAL REQUIREMENTS: List any knowledge and skills needed at time of hire that are not already required in the classification specification.

All positions in OHA require a Criminal Background Check and an Abuse/Neglect Check. Fingerprints may be required.

Registration in the Health Alert Network (HAN) to receive important public health alerts and emergency notifications.

Technology skill set to keep all data secure whether working onsite or remotely.

Must be proficient in MS Office, which included MS Word, Excel, Access and PowerPoint.

Must have knowledge and skill in analyzing data sets and have ability to comprehend various data definitions and code descriptions.

Must have excellent verbal and written communication skills.

Must have experience applying for federal grants.

Must be organized and have skill to manage multiple deadlines at one time.

Must have experience and knowledge utilizing grants.gov for the submission of grant applications.

Must have experience submitting and monitoring grants applications and reports

BUDGET AUTHORITY: If this position has authority to commit agency operating money, indicate the following: Note: If additional rows of the below table are needed, place cursor at end of a row (outside table) and hit “Enter”.
Operating Area	Biennial Amount ($00,000.00)	Fund Type

SECTION 11. ORGANIZATIONAL CHART
Attach a current organizational chart. Be sure the following information is shown on the chart for each position: classification title, classification number, salary range, employee name and position number.

SECTION 12. SIGNATURES
Employee Signature	Date
Supervisor Signature	Date
Appointing Authority Signature	Date