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Birth Newsletters

Matters of Record Newsletter Archive

Beginning in January 2020, CHS will publish monthly newsletters that communicate updates and information to all of Oregon's Vital Records Partners.

January 2020 Newsletter

Featured Stories

Required BIS and Midwife Training
OVERS Updates
Senate Bill 298
New Partner Services Team

Spring 2019 Volume 3

Featured Stories

Using registration work queues to improve timely registration
What do I do when a birth occurs in an ambulance
What are Safe Harbor/Haven babies?
Register Births for Oregon Registered Domestic Partnerships
Birth occurred at your facility - Record must be created
Use special characters in OVERS
Canadian provinces
Reminder to use the right fax number

Spring 2019 Volume 2

Featured Stories

When a Birth Information Specialist needs to change a name
When a baby is not named at birth
What are some commonly requested birth amendments within the first year?
Improving accuracy
NEW - Birth Information Specialist training eLearning tool update
New form number for fetal death disposition permit
Always validate a record
Add comments
Staff Changes

Spring 2019 Volume 1

Featured Stories

Limit the use of "Unknown"
When the date associated with other pregnancy outcomes is unknown?
Locate correct information for prenatal care section in OVERS FAQs
Enter previous pregnancy outcomes correctly

February 2018

Featured Stories

Update: New Birth Information Specialist training begins June 2018
New resource: Fetal Death Reporting Quick Reference Guide
New fetal death worksheets now available
Encourage parents to order birth certificates within one year
Thank you, BIS Workgroup!
Announcing new webinar dates for 2018
Reminder: Reduced fee for additional copies of records has ended
Parting thoughts from Krystalyn Salyer, OVERS Trainer
New Data Processing Unit Team Lead

October 2017

Featured Stories

Letter from the State Registrar
Fees for additional copies of records increase Jan. 1, 2018
Changing a name by the Birth Information Specialist
Creating parent/parent certificates
Why are we gathering information on race and ethnicity?
Paternity establishment update
January 2018: New fetal death worksheets coming
Wanted – newsletter topics
Frequent contacts

July 2017

Featured Stories

New birth and fetal death worksheets – updates
New feature for trial of labor question
New training program with continuing education credit
Coming Soon in OVERS
Birth certificates: sooner and better
Please meet our newest manager: Ryan Sanders

May 2017

Featured Stories

Birth information specialists: New title and workgroup
AOP forms are for biological parents
Including a second, same-sex parent to a birth record
Important update about affirming and certifying a fetal death
Why hepatitis B information is important

Birth information specialist challenge
New birth worksheets timeline
Out with the old, in with the new: Shred your old order forms
Updates to hearing screening page
Cynthia Roeser is retiring
After 39 years with the state of Oregon, Carol Sanders is retiring

February 2017

Featured Stories

Oregon paternity establishment percentage results
New Amendment Guide
New national study on causes of fetal death
Trial of labor
How to open secure emails from state agencies
The Training Corner — Canadian province
New e-Learning tool for Birth Information Specialists
Birth Clerks to Birth Information Specialists

November 2016

Featured Stories

Adoption expected question
The training corner
Fetal death disposition permits
New statistics on pre-pregnancy BMI
The Oregon Birth Certificate Brochure - Coming Soon
December deadline for feedback on updated worksheets
We want your suggestions
Frequent contacts

July 2016 (Updated 01/2017)

Featured Stories

The training corner - How do babies get Social Security Numbers?
What you need to know about fetal death reports
Reporting trial of labor
Principal source of payment survey - What we learned

We want your suggestions
Frequent contacts

June 2016

Featured Stories

The training corner - When a baby is not named at birth
Accurate birth attendant titles needed
Time of delivery
Natality quality reports
Results of payment source survey
How to find recent newsletters

March 2016

Featured Stories

Use of State parent and facility worksheets is required
Birth clerk survey - We need your help!
Update birth attendant list
Births to surrogate mothers
Parent/parent certified copies for married couples
Do not share your OVERS user name or password
Joyce Grant-Worley—All About Her

November 2015

Featured Stories

Did you know your work collecting birth data is published and used locally and nationally?
Multiple Corrections? One Amendment!
What to do when the mother is married and does not want to list the father on the birth certificate
New hours: Vital Records Counter
Who is responsible for reporting the birth?
Are you getting your birth certificates in on time?
New vital record fees mean new forms

July 2015

Featured Stories

REMINDER: faxing authorization to request social security number
Informant’s relationship to child
Vital records fee increase
Automation to increase timeliness of high riskinfant follow-up
Sample high risk infant follow-up letter
Introducing the new request for paper birth certificates
Sample request for paper birth certificates form

April 2015

Featured Stories

Birth record submission timeliness: achieving five-day requirement
Obtaining correct names for records
New video for paternity rights & responsibilities AOP
New - standard birth worksheets available online
Enumeration at Birth - frequently asked questions about requesting social security numbers
Fetal death reporting reminder
Health Statistics loses valued staff member

January 2015

Featured Stories

New year, new worksheets
New social security number request procedure
Enumeration at birth procedure
Correction: Paternity rights & responsibilities - update
Oregon exceeds paternity establishment percentage required
How Oregon ranks in low-risk cesarean deliveries
Establishing paternity for out-of facility births
Coming soon - updated paper certificate of live birth

November 2014

Featured Stories

Birth and fetal death certificates: now with fewer items!
Only cigarettes count now
Timely registration: Life happens, and it can’t wait
Confidentiality of passwords
Vital records work - meet the team
What classifies as a “home birth?”
New procedure: new & custom birth worksheets
Important new procedure: social security enumeration at birth requests

July 2014

ERRATA: Paternity rights article is no longer accurate. The YouTube video links provided are out of date. Please see our Paternity page for current recommended practices.

Featured Stories

Fetal death disposition permits
Attendant reporting for C-section births
Efficient electronic amendments
Helpful information for phone messages or emails
Vital records order forms
“Parent/Parent” birth certificates available to recognize same-sex marriages
Paternity rights and responsibilities - update
(See noteat left for article update)
Paternity establishment percentage update
HB 2997 mandatory midwife licensing and birth records

April 2014

Featured Stories

Changes to vital records law and rules
Place of birth and attendant when baby is born at home
USA needs to be spelled out in address fields
Tidbits of statistics
Just for midwives

January 2014

Featured Stories

Legal recognition—same-sex marriages
Updating place of birth
OVERS assistance now available for hospital birth certifiers
Hospital performance reports update
Fetal death case study
Contact information
Just for midwives

October 2013

Featured Stories

Hospital birth record performance reports
Vital Records Modernization bill
Cigarette smoking reported per day
Tips on using OVERS for fetal death reporting
Now available: OVERS training for fetal death reporting
Online resource roundup
Just for midwives

July 2013

Featured Stories

New vital records law starts January 1, 2014
HB 2093: Attending out of facility births of close relatives
Reporting same-sex parents on the birth certificate
Don’t share working copies of the birth certificate
“Unknown” responses too frequent
Reporting breastfeeding at discharge
Fetal death reporting: Estimated time of fetal death
It’s okay not to share: OVERS user accounts
New laws for out of facility births
Contact numbers

May 2013

Featured Stories

Responding to birth record errors
Trial of labor in OVERS
Changes in birth certificates requested byparents
Parents’ place of birth—Canada
Fetal death transit permits demystified
Timeliness of records
Certifier must be the attendant for births not in a facility
Trial of labor chart
Contact numbers

January 2013

Featured Stories

New ways to order birth certificates
Statistical corrections
Staffing changes
House Bill 2380: Mother’s intended place of delivery
Oregon paternity establishment percentage
More staff for the OVERS help desk phone line
Helpful information for phone messages

October 2012

Featured Stories

OVERS new look & feel
Common OVERS error messages
What makes a good comment?
Reporting unknowns
Updating staff members
Error report consolidation update
Common errors on marital status
New business reply envelopes
Improving data quality: mother’s worksheet
Just for midwives insert

July 2012

Featured Stories

Physician is attendant at Cesarean section deliveries
Why parents cannot have a copy of the birth worksheets
Correcting errors on birth records
Reporting fetal deaths that occur at home
Babies’ names on their Social Security Card
More questions about domestic partners
New communication process: From faxes to e-mails
Improving data quality: Pregnancy history
Just for Midwives insert

April 2012

Featured Stories

Confidentiality of information on the worksheet
Improving data quality: prenatal care
When a baby is not named at birth
Surrogate mothers
Birth certificates for babies of same sex parents
Reporting accurate titles for birth attendants
Update on new birth questions
Adding special characters

January 2012

Featured Stories

Physician is attendant at Cesarean section deliveries
Is bigger better?
House Bill 2380: Mother’s intended place of delivery
OVERS Help Desk
Place of birth
Timeliness update article
Staff turnover? Let us know

To Subscribe

News, techniques, and tips for our partners who file birth records in Oregon. If you would like to sign up to receive this newsletter electronically, email the Vital Records Training Team Assistant.

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