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Oregon Library Laws - Administrative Rules - State Library: Ready to Read Grants
Oregon Administrative Rules
Chapter 543 - Oregon State Library

OAR chapter 543, division 40, applies only to the award of grants for public library services to carry out the provisions of ORS 357.740 to 357.780.
The following definitions apply to the terms used in this division:
(1) "Board": Has the meaning given to "Board" in OAR 543-010-0003(1).
(2) "Fiscal Year": Means the period of one year commencing on July 1 and closing on June 30.
(3) "Per Child": Means for each child from birth to 14 years of age, residing in a geographic area.
(4) "Public Library": Has the meaning given to "public library" in ORS 357.400(3).
(5) "Statewide summer reading program": Means the Collaborative Summer Library Program Annual Summer Reading Program funded by the State Library for Oregon public libraries.
Authorized Activities
Ready to Read Grants made under the provisions of this division shall be used only to establish, develop, or improve public library early literacy services for children from birth to 5 years of age, and to provide the statewide summer reading program for children from birth to 14 years of age. The grants may not be used to replace funds already appropriated by local governments from local sources.
Population Determination
(1) The State Librarian shall use the population estimates for cities and counties included in the publication, Population Estimates for Oregon, published by the Population Research Center, Portland State University, as amended by the latest supplements to this publication.
(2) To determine the population of special districts, school districts or other districts whose boundaries are within a single county but are not identical to those of a county or of cities, the State Librarian shall estimate the population of the district based on the number of registered voters in the district, as of June 1. Using the ratio of registered voters in the county to the official population of the county, the State Librarian shall apply this same ratio to the district in order to estimate the district population.
(3) In accordance with ORS 357.780(2)(c), a public library may be assigned population beyond its governing authority's jurisdiction in cases where the library has a valid contract with a unit of local government to provide services to this population. The contract, which must be on file at the State Library, must grant the library the sole responsibility to serve the population in question, and the population must be specified in the contract in a clear and precise manner, in order for additional population to be assigned for grant purposes. Public libraries established as non-profit corporations under Oregon law may be assigned population and may receive grants only in this manner.
(4) In cases other than those described in section (3) of this rule, where the same population is served by two or more public libraries, the State Librarian shall determine which public library is the primary service provider to the population in question, and shall assign the population to the primary service provider. In making this determination the State Librarian shall consider the location of library facilities and any available statistics on patterns of library use by the population in question.
[Publications: Publications referenced are available from the agency.]
Square Mileage Determination
In determining the specific area that a public library serves for the purposes of distributing funds under ORS 357.780(3), the State Librarian shall determine the number of square miles, rounded to the nearest square mile, within which reside the population assigned in accordance with OAR 543-040-0020.
Grant Restrictions
No grant to any public library shall include a per child amount for any children living in geographical areas where the public library does not provide services.
Grant Applications
(1) At the commencement of any fiscal year in which moneys for Ready to Read Grants are available, the State Librarian shall publish a list of grants the State Librarian proposes to make under the provisions of ORS 357.780 and of this division. The list shall include the names of all proposed grantees and the amount of their proposed grant. The State Librarian shall mail copies of the list, along with applications for grant funds, to the headquarters of all legally-established public libraries in the state.
(2) Applications shall be submitted to the State Library no later than 60 days after the commencement of the fiscal year. Applications shall include the purposes for which grant funds will be used, and applicants shall certify that funds will be used in accordance with the purposes described in ORS 357.750.
(3) Within 30 days thereafter the State Librarian shall review the applications for eligibility and shall distribute a revised list of grants to all libraries submitting applications. The State Librarian shall approve grants only to public libraries which propose to use grant funds for the activities described in ORS 357.750.
Grant Appeals
(1) Any affected agency may appeal the proposed allocation of grant funds to the Board. The appeal must be in writing and must contain a detailed statement specifying:
     (a) The action being appealed;
     (b) The reason the appellant agency believes the action was improper; and
     (c) The corrective action being requested.
(2) The written appeal must be filed no later than 15 days after the proposed list of grants has been published by the State Librarian, or 15 days after the revised list of grants is published by the State Librarian. A person designated by the State Librarian may investigate each appeal and attempt to resolve the issue with the appellant party. If it cannot be resolved within 15 days of receipt, the matter will be scheduled for public hearing and an order of the Board.
Distribution Schedule
The State Library shall distribute Ready to Read Grants to all eligible library recipients prior to the end of the second quarter of any fiscal year in which the grant funds are available.