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Oregon State Library Reorganization Efforts 2013-2015

October 1, 2014

On August 19, 2014, I announced that the Reference Room would be closing effective October 2, 2014. Since that time, State Library staff have been working to create a plan that will allow the public access to our collections.
Beginning tomorrow, the collections of the State Library will be available to the public from 1:00 to 4:00 p.m., Monday through Friday.
Members of the public can come to the Operations office (directly across from the elevator on the 2nd floor) and we will connect you with a staff member who can assist you. If you are looking for a specific item, we suggest that you check our online catalog to determine if we own it before coming. The catalog is at: https://ccrls.ent.sirsi.net/client/en_US/oslpublic/
If you need access to federal or state government resources, please visit us during our public access hours or call (503-378-8800) or e-mail library.help@state.or.us.
Our partner of 25 years, the Willamette Valley Genealogical Society, is working with Salem Public Library to move their genealogy materials and assistance to the Salem Public Library.  While those details are being worked out, the society can be contacted at wilvgs@yahoo.com or WVGS, PO Box 2083, Salem, OR  97308.
We have prepared an FAQ with more information on these changes. It is available at: www.oregon.gov/osl/GRES/Documents/FAQ for Public Access Updated.pdf
Our state agency staff customers will continue to have access to our materials, services, and staff between 8:00 a.m. and 5:00 p.m., Monday through Friday. Please contact a Government Information and Library Services staff member by phone (503-378-8800) or e-mail library.help@state.or.us.
Thank you for your patience as we continue to work to improve our services.


August 19, 2014

Thank you for your concern and interest in the State Library reference room.  The Oregon State Library is in a reorganization process that will create efficiencies, streamline processes, and modernize the library.  In an effort to refocus service to our primary audience which is state agencies, we will not be staffing the reference desk after October 1, 2014.  Although the result of this is that the reference room will no longer be open from 10:00 to 5:00 daily, the State Library has a collection of materials that will be accessible to state agency staff, Oregonians, and made available for loan through the State Library and existing libraries within the state. 
In the next couple weeks we will be putting a process in place for access to State Library collections.  State agency employees and Oregonians will continue to have access to State Library collections; however, access will be available in a process other than through the reference room. 
This will affect our partners, Willamette Valley Genealogical Society (WVGS), who have volunteers here during our open hours and who hold a program one Saturday a month.  Their operations in the reference room, including once a month Saturday sessions, will no longer be held at the State Library.  The Willamette Valley Genealogical Society will be making decisions about their collections.  Questions about WVGS collections and services may be directed to the Willamette Valley Genealogy Society via email at willvgs@yahoo.com or PO Box 2083, Salem, OR 97308.

March 14, 2014

The 2014 Legislative Session has been completed and there are a couple of items that will impact the State Library and our transformation process that I want to share with you.
You may remember that in the last session, the Legislature held back 2% of every agency’s general fund dollars.  I’m happy to report that the 2014 Legislature restored 57% of that holdback.  The $18,616 that was restored to our budget will be used for 2014-15 Ready-to-Read grants.
As a reminder of the timeline of reorganization activities to date:
During the 2011 Legislative session, the Workgroup on Libraries and Archives in Oregon State Government was established in response to Budget Note #1 of Senate Bill 5521, which requested that the Oregon Governor’s Office, Secretary of State, and Chief Justice jointly develop options pertaining to the consolidation and improvement of library and archives services.  That work resulted in a report to the Joint Committee on Ways and Means in the 2012 Session that outlined a number of recommendations to be implemented over several years.
In January of 2013, a reorganization committee was formed that included OSL staff and stakeholders, with assistance from the office of the Chief Operating Officer. At the conclusion of the 2013 Legislative session, the State Library had the following note attached to their budget bill (HB 5022):
The State Library and the Department of Administrative Services are directed to submit to the Legislature in February of 2014 a detailed strategic business plan for the reorganization of the State Library. The two agencies are directed to report to the Joint Committee on Ways and Means throughout the interim on the reorganization planning efforts. Additionally, the State Library is directed to hold vacant any current or future vacated or unfilled positions until the Legislature in 2014 approves a reorganization plan for the agency.
At that point, the State Library, working with the office of the COO, engaged the consulting firm Mass Ingenuity to oversee the transformation project. This project is fully documented on this website. The result of this work was the Oregon State Library Transformation Project Report to the Interim Joint Committee on Ways and Means which was submitted to the Interim Subcommittee on General Government of the Joint Ways and Means Committee.
The Interim Subcommittee on General Government responded with a report, created by Senator Steiner Hayward and Representative Nathanson that outlined changes to be implemented by the State Library, State of Oregon Law Library, State Archives, and Oregon Historical Society.  The office of the COO provided two project managers to work with the four principal organizations on implementation planning.
In the February 2014 Session:
The Co-Chairs of the Joint Committee on Ways and Means will be establishing a Legislative workgroup “to modernize the delivery of state library services by improving access to public information, eliminating duplicative services and costs, increasing utilization of digital resources, and increasing collaborative partnerships across entities. The workgroup shall recommend draft legislation for introduction in the 2015 legislative session for the reorganization of state library services, which should, where possible, incorporate national best practices pertaining to library reorganizations.”
The membership of that workgroup will be decided by the Co-Chairs and will include “Legislative members, and other members chosen to represent the interests of state library service users and employees.”  I will share information about the membership of the workgroup as soon as it is announced. There will be an opportunity for public input and I will keep you apprised of that as well.

Reports and Documents:

Transformation Updates:

In the Loop Updates: