The Oregon Public Records Law allows agencies to recover their actual costs in fulfilling a public records request. OST's fee schedule is as follows:
|Standard Copies:||5 cents per page|
|Certified Copies:||1 dollar per page|
|Copy center charges:||Actual cost or best estimate of cost|
|Attorney General costs for redacting exempt information from public records:||Actual cost or best estimate based on Department of Justice (DOJ) fee schedule|
|Other applicable costs:||Actual cost|
All time for public record requests will be recorded in five-minute increments. The hourly rate is based on the work performed, not on the employee performing it. For example, if a manager is making copies, the charge will be at the clerical rate.
Terms and Conditions
In accordance with Oregon Revised Statute (ORS) 192.420, every person has the right to inspect any nonexempt public record of a public body in Oregon. The Oregon State Treasury (OST) will fully comply with this law and will respond to public records request as detailed within this request form.
Public records are writings containing information relating to the conduct of the public's business.
Writings include handwritten, typed, photographed, electronic and otherwise recorded words, letters,
pictures, sounds, symbols or combinations thereof (ORS 192.410). State law exempts some public records
from disclosure. (ORS 192.410 to 192.505) Public bodies are not required to explain or answer questions
about their public records, nor are they required to create public records where none exist. Public
bodies are required to make available for inspection and copying, subject to any applicable exemptions,
only those records that exist at the time of the request.
OST staff will respond promptly, but the timing of OST's response will depend on the nature and extent
of your request. OST will respond to advise you of the estimated costs involved in fulfilling your request,
which must be prepaid before any further work is preformed in completing your request. No public records
request will be processed without prepayment of the estimated cost. You will be required to pay the costs
of processing your request even if no records are found, or if the records are exempt from disclosure. OST
will contact you 1) to advise you of the final cost of your request, which is payable prior to review or
pickup/mailing 2) to provide a date when the records can be reviewed, picked up, or mailed to you; and 3)
to advise that the request is being denied. If OST denies your request to review the public record(s), a
written explanation of the reason for denial will be provided.
Most records available for public inspection are property of the Oregon State Treasury. Nothing can be
altered, added, or removed from these records. Allowing the inspection and/or copying of public records in
the custody of OST is not meant to waive or restrict any copyright, proprietary, confidentiality, privilege,
exemption of disclosure, or other rights in said documents.
I HAVE READ AND AGREE TO COMPLY WITH THE ABOVE CONDITIONS and further agree to pay the cost of fulfilling this Public Records Request according to the conditions set forth above and as established in the fee schedule adopted by the Oregon State Treasury which is in effect at the time my request is submitted. These costs may include the cost of locating the records (including the cost of searching for records regardless of whether staff was able to locate the records request), copying the records, redacting exempt information from the records, certifying the records, and mailing records.