Please review the agenda and meeting content. You will find the respective slides and attachments pertaining to each topic below.
CNC Statewide Meeting Agenda 03/20/2024
Workday HCM Reminders
Workday HCM Reminders
April 1 Truncations
April 1 is quickly approaching, and we have hundreds of classifications that are being truncated. Truncation, as most of you know, is removing a certain number of steps from the bottom of the salary range, which makes the entry step higher and condenses the salary range.
We are working to prepare for these truncations, including updating the pay equity calculator. On April 1, the pay equity calculator will be updated and posted to the link, and it will include the truncated ranges.
Prior to April 1, if you are processing a pay equity, you will want to confirm if the classification is affected by the truncation and what that means for the candidate or employee. Please continue to use the pay equity calculator to determine step placement.
- If your candidate is being offered a position and will start on or before March 31 – you may want to include language in the offer letter that explains their movement effective April 1, due to the range truncation.
- If your candidate is being offered a position and will start on or after April 1 – if the calculator places the candidate on a step in the salary range that is not affected by truncation, then that step is appropriate. If the calculator places the candidate on a step in the salary range that is impacted by the truncation, please adjust accordingly. For example: if the calculator results in step 1, and the bottom two steps are being removed, then the salary placement is step 3 (as it will be the new first step in the salary range).
- If you have an unscheduled pay equity request – if the classification is impacted by the range truncation, depending on the request date, if the calculator places the employee on a step in the salary range that is not affected by truncation, then that step is appropriate. If the calculator places the employee on a step in the salary range that is impacted by the truncation, please adjust accordingly. For example: if the calculator results in step 1, and the bottom two steps are being removed, then the salary placement is step 3 (as it will be the new first step in the salary range). After a final decision is made (and DAS has approved, if necessary) you will want to ensure the employee understands how their salary will be adjusted.
Please ensure to pass along this information to your recruiters or other HR staff who this may impact.
New Pay Equity website is LIVE! This provides a general webpage and additional pages dedicated to the Equal Pay Analysis and ongoing Pay Equity Assessments. For the Pay Equity Assessments page, we've added a contact list to provide employees a contact at their agency for unscheduled pay equity requests and questions. If your agency is not listed, we do not have a contact for your agency. Please email us - chro.payequity@das.oregon.gov
Class Study Updates
The new Internal Auditor Chief Executive 1-3 class series is complete. It needs to be reported to the Legislature in an eBoard letter before we can implement. Agencies that have positions they believe will reallocate to this new series should prepare for allocation. (contact Audrey for further questions/assistance).
The Human Services Specialist class study begins today.
The wildland Fire Dispatcher class study is wrapping up and will be reported to LRU next week. Bargaining will take place after that.
The Social Services Specialist class study is also wrapping up and will be reported to LRU next month for bargaining.
The Business Analyst class study is currently underway. This class new class is expected to take the place of the OPA series for work related to business and data analysis specifically. The OPA will not be going away as a result of this study.
DOC's mailroom specialist class study will begin soon.
Case Management
DAS CNC is transitioning away from receiving classification reviews (including reclassifications, position establishments, FLSA changes, etc.) by email and moving toward receiving agency requests through Case Management in Workday. We are making this transition for a variety of reasons - among them, greater transparency with you so you can easily see the status of the requests you have submitted to us.
We know that many of you are currently using Case Management within your agencies and are familiar with the flow and exchange of information. If you are set up in Case Management, please feel free to begin to use Case Management to submit requests to us immediately.
We also are aware that some agencies are not using Case Management and will need some time to learn the process and establish case solving teams to submit requests to us via Case Management. If you are not currently set up to submit requests to us via Case Management, you can continue to submit agency requests to us via our chro.cnc@das.oregon.gov email address until the end of the year.
However, as of January 1, 2025, all classification review requests submitted via email will not be processed. Instead, they will be declined and referred to the Workday Case Management system. This deadline gives agencies a nine-month glide path, allowing time to plan for and transition to Case Management.
**Clarification: for now, all Equal Pay Analysis requests for unscheduled salary adjustments, appeals, etc. will continue to be managed through our chro.payequity@das.oregon.gov email.**
Attached is the presentation shared at the Statewide Class/Comp meeting yesterday for your information. An important part of this process is found on slide 10, which outlines the information we need including:
- Title Line Naming Convention:
- “Action Item Type, (WD/PPDB ID), (Incumbent or Classification if Vacant)"
- Detailed Message Text Field Template:
- Action Item Type
- Agency
- Requested by/ Supervisor
- Workday Position Number (“TBD" if unavailable)
- PPDB Position Number (“TBD" if unavailable)
- Current Classification
- Proposed Classification
- Case to be shared with
Thank you for your attention to this matter and your cooperation in making this transition smooth and successful. Do not hesitate to reach out to us at chro.cnc@das.oregon.gov for assistance in this transition.
Case Management Presentation
Budget Kick-Off – Positions
The following slides were shared during the March 14, 2024, meeting with agency budget directors.
2024 Budget Kick-Off 03/14/2024
Training of the Month
Position Description and Analysis Writing Guide – Part 2
We finish up last month's training by discussing how to have a discussion with the manager about the position to obtain additional information so you can evaluate the position description, organizational chart considerations, and useful reminders about the classification analysis.