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Innovation in IT Procurement Forum
Forum
An Innovation in IT Procurement Forum was held on April 6, 2010.  The forum, co-sponsored by Jan Dean (DAS State Services Division Administrator) and Dugan Petty (State Chief Information Officer) brought together agency Chief Information Officers/IT Managers (CIO) and Designated Procurement Officers (DPO) to discuss how we can partner to create procurement solutions that are innovative, cost effective, and make a difference for the agencies of state government.
 
Innovation in IT Procurement Forum
 
Date/Time – April 6, 2010 from 8:30am – 12:00pm
Location – Oregon State Fire Marshal (4760 Portland Road NE, Salem, Or 97305-1760)
 
Agenda:
 
8:30    Welcome & Introductions. Review of objectives & agenda.
9:00    Presentation: IT Sourcing Alternatives and Innovations, Massimiliano Claps, Research  
           Director at Gartner
9:30    Interview Results: Findings, Implications and Suggested Actions
10:30  Break
10:45  Process Mapping & Cycle Time: discussion and recommendations
11:45  Next steps: schedule of actions to expect, and how we will communicate
12:00  Appreciation and close
 
 

Enterprise IT Contracts
Over the past several years, the Department of Administrative Services (State Procurement Office, Enterprise Information Strategy and Policy Division, State Data Center), Department of Justice, and various state agencies have partnered to put multiple Statewide IT Contracts and Price Agreements in place.  Most of these agreements can be accessed by state agencies and local government entities (Oregon Cooperative Purchasing Program members).  A brief listing of those agreements and contracts and point of contact information for each are provided below:
 
Enterprise IT Contracts and Price Agreements Website


SaaS Offerings
Software as a Service (SaaS) is a software deployment model whereby a third party provider licenses a software application to customers for use as a service on demand.  SaaS software vendors may host the application at their facility or allow the customer to download the application to the customer hosting environment, disabling it after use or after the on-demand contract expires. The on-demand function may be handled internally to share licenses within a customer organization or by a third-party application service provider (ASP) sharing licenses between customer organizations.
 
SaaS is being used now by agencies for a variety of purposes. Examples include: Web-based conferencing; e-mail and e-mail archiving; portfolio management; grant management; on-line recruiting, etc.  As SaaS emerges at an enterprise level, we must determine how to best provide agencies with access to a portfolio of SaaS solutions resulting in substantial cost savings and/or improved practices while establishing prudent enterprise standards.
 
For more information on Oregon's SaaS Workshop, held in October 2009, or about current and potential SaaS Offerings, please visit the Software as a Service Website.
 

IT Project Website
As part of the biennial agency budget development process, agencies are required to submit a list of proposed IT projects that exceed an estimated cost of $150,000.  Soon after the conclusion of each Legislative Session, DAS compiles a final list of IT projects (Policy Option Package and Base Budget) that were approved as part of the Legislatively Adopted Budget.    
 
2009-11 IT Project list

In addition, Executive Branch agencies are required by policy to submit an Information Resource Request (IRR) to the Department of Administrative Services for review and approval by the State Chief Information Officer (or designee) prior to proceeding to the procurement phase of the project. 
 
Information Resource Requests (IRR) from January 1, 2009 to February 8, 2010 
 

Contacts
 
For more information about the Innovation in IT Procurement Forum or the other information posted on this website, please contact:
 
 
Dianne Lancaster, Chief Procurement Officer
Phone: 503-378-3529
 
OR
 
Sean McSpaden, Deputy State Chief Information Officer
Phone: 503-378-5257