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Promotion Checklist Receiving

Printable Promotion - Receiving Checklist Form

Click Link for Printable Promotion Checklist - Receiving form
 
This checklist is intended to guide the receiving supervisor in setting up an incoming employee with the appropriate systems, programs and familiarization with their new duties and work location. 
 
Note:  Promotion/Transfer into DOC from another agency, treat as a new employee; use the New Employee Checklist. 
 
 

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Prior to Start Date:

New Supervisor
​Employee PREA Disclosure Form
  Deliver Promotion Letter
  Promotional Step Increase Request CD1508 
  Direct Appointment Request CD1509 
  Double Fill Request CD1507 
​P & F Continuation CD1514
  Notify Budget
  Obtain Supervisor's Working File from previous supervisor
​Security Only: DPSST F-4
   
HR Personnel Records
  Personnel Action Form CD1518
  Promotion Letter
  Salary, Promotional Increase, Direct Appointment, Double-fill Memos, if applicable
  New ID Card Request Form  CD672 
  P & F Continuation Approval
  Signed Code of Ethics
   
Director's Office
  Final Interview (Salary Range 23 and higher)
   
Information Technology Services
  User Authorization Form 
        Systems
        Programs
        Distribution Lists
        RSA Keyfob
  Other Telephone Setup 
  Wireless Communications Device CD1503
 
Accounting/Contracts/Purchasing
  Expenditure Delegation CD1439
  SPOTS Card Application Form 75.55.02.F.4
  Voyager Card CD1500 
  Contracts Signature Authority CD1528
  ORPIN 
  Zephyr
  OSPS
  SFMA and OSPA
  DataMart/Hyperion
  Trust/Commissary System Access
  Treasury (Link)
   
DOC Property Issued by Supervisor
  Employee Assigned Property Tracking CD1489  
  DOC Photo ID
  Keys/Key Fob
  Key Chits/Card
  Cell Phone/Mobile Device/Chit
  Pager
  PDA
  Laptop
  Memory Stick (Flash Drive)
  Cards
        Phone    
        DAS Motor Pool
        Spots 
        Voyager
  RSA Keyfob
  Uniform and Equipment
   

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First Day

Office Orientation
  Introduction to Staff, Desk, Facility
  Access to Building
  Telephone Operation & Password
  Computer Log-on, Navigating
  Update iLearn Profile 
  Parking
  Supplies
  Security Regulations
  Job Safety
   
Job Duties
  Review Position Description and Expectations
  Work Schedule
  Leave Requests
  Travel Reimbursement (policy 30.4.1) 
   
Specific to Facility/Institution/Position
   
   
   
   
   
   
   
   
   
   
       
       
      
      
   
   

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