Provide the Oregon State Weed Board with an electronic version submitted through FTP server upload: http://files.oda.state.or.us/?login=oswb . Submit by mail one SIGNED single sided original version of your completed application. All documents must be submitted and mailed by the application cut-off date listed on page 3. Additional submission information can be founds on page 3 as well. Applicants will receive an email upon acceptance of the application once that email is sent absolutely no additional information from the applicant can be submitted, this includes verbal and written information, the proposal is then considered complete as submitted (except at the request of OSWB staff or Board members).
1. Weed Species: Within the table list all weeds pertaining to this project use common name plus genus and species. List the primary habitat (upland, riparian, wetland, instream, or estuary) for each weed, the method for treatment, net/gross acres per weed species, and for chemical control list which herbicides will be used, additionally list the timing for treatment activity. Remember to list only state listed noxious weeds. (Appendix B). Include estimated total number of acres (net/gross) for the project, to prevent double counting your acreage use (Appendix C) to help calculate the total treated acres.
Defining your habitat type:
Riparian: activities within the “riparian buffer”- the interface between land and a river or stream, and designed to improve the riparian habitat conditions and stream bank stability
Upland: projects designed to reduce erosion, improve water quality, increase stream flow, promote native vegetation growth, and other watershed benefits. Projects such as urban, rangeland and forest outside of riparian buffers should fit within this designation.
Instream: in-channel activities designed to improve aquatic habitat conditions
Wetland: a land area saturated with water either permanently or seasonally. Activities that are designed to restore, protect, or improve wetland habitat conditions fit this designation.
Estuary: is a partly enclosed coastal body of water with one or more rivers or streams flowing into it, and with a free connection to the open sea. Activities that are designed to restore, protect, or improve estuary habitat conditions fit this designation
2. Project location: Identify where the proposed project is located, regardless of the type of project. Provide at a minimum; county project is located in, and a minimum of one latitude and longitude of the project site(s).
3. Does this project exist within a designated weed district: Indicate if the project exists within an established weed district as authorized under ORS 569, if you do not know the answer to this question contact any member of the OSWB staff listed on page 8.
4. Is this part of an established Cooperative Weed Management Area (CWMA): Indicate if the project exists within a CWMA and provide the name of the CWMA, if you do not know the answer to this question contact any member of the OSWB staff listed on page 8.
5. Identify which methods of control: Check which type of control you are proposing. Also, your project may be for more then one type of control activity check all that apply. In addition, provide additional activities outside of control activities. All activities must be directly related to the control project proposed. Use these activities to help guide you in identifying your activities in the weed activities table as well.
6. Have you consulted with ODA staff: Indicate if you have contacted a member of ODA Weed Control Staff and the name of that individual, a list of staff is provided on page 8.
7. Is this a landowner reimbursement project? Projects that partially reimburse landowners for the cost of implementing weed control. A landowner list including acreage by weed species must accompany the proposal.
8. Project summary: Provide a summary in 200 words (1000 characters) or less describing what the project accomplishes and what problems will be addressed. The information you provide will be used for project review and reporting purposes as a part of reporting and will be displayed to the general public.
9. What are you proposing to do? (1,300 words which is approximately 8,000 characters) give an overview of the project.
Include here if this is the next phase of a previously funded project be sure to include details of past treatments such as successes and failures, estimated acreage for treatment, method of control, objectives and restoration component. Also, how this project relates to other projects within the project area. It is important be concise and keep this to the 1,300 word limit, but also give enough details as outlined above, this portion is essential in the overall review process as it is shown to the Oregon State Weed Board in advance of full review of the proposal process.
10. Using a bulleted list: Explain the project goals and objectives
What Is a Goal? A goal is a broad statement of what you wish to accomplish. Goals are broad, general, intangible, and abstract. A goal is really about the final impact or outcome that you wish to bring about.
What Is an Objective? A goal is only as good as the objectives that go with it. The objective represents a step toward accomplishing a goal. In contrast to the goal, an objective is narrow, precise, tangible, concrete, and can be measured.
Beverly A. Browning, in her Grant Writing for Dummies, suggests using the S.M.A.R.T. method of writing your objectives. Make them Specific, Measurable, Attainable, Realistic, and Time-bound.
Keep the following in mind when preparing your objectives:
- State your objectives in quantifiable terms.
- State your objectives in terms of outcomes, not process.
- Objectives should specify the result of an activity.
- Objectives should identify the target audience, community being served or natural resource benefit.
- Objectives need to be realistic and capable of being accomplished within the grant period.
11. Is the project part of an existing weed management plan? Explain whether the work or site where work is proposed is specifically identified in an existing management plan. If yes, please be sure to include plan name, author, and date.
12. Are there additional partners (agencies, landowners, volunteers)? Who are the additional partners and what are their roles and responsibilities? Almost all projects have the cooperation of landowners, professional advisors, organizations, and/or volunteers. Identify these entities, approximately how much time/materials they are contributing and what their role is in completing the project. Be sure to list the amounts of other funds and the dollar value of donated services and supplies.
13. Which elements of the project will OSWB funds be used for? Be specific to activity and reiterate the timing of the activity. Describe in detail which elements of your project the Oregon State Weed Board funding will be used toward.
14. How does this project relate to other projects (BLM, USFS or local projects) completed or planned? If the project is related to work funded in part with another grant from OWEB (i.e. restoration, land acquisition, or technical assistance), list the OWEB grant number and briefly describe the relationship to this proposal. Note how the project relates to other watershed activities to demonstrate that the project is appropriate.
15. How does this project fit into the statewide and/or local weed management objectives? Identify the county weed listing priority if known. Refer to the Oregon Noxious Weed Strategic Plan for a list of statewide priorities as well as the state weed policy and classification system for noxious weed listing priorities:
16. How will restoration be a part of your project? If restoration is not a component of this project please explain. For example, re-seeding of a control site.
17. If this project protects a high priority species or habitat, please give a brief description of the species or habitat/land use designation. For example, protection of habitat for federally listed threatened and endangered plant species. If you do not know how to answer this question contact an OSWB/ODA staff member see page 8.
18. Salmon/steelhead or salmon/steelhead habitat
This project is NOT specifically designed to benefit salmon or steelhead.
- If you check this box do not answer supplemental question 18(A)
- If your project has a direct benefit to a salmon producing stream indicate this here, check all streams that apply to your project area
18(A) Expected Benefits: Write a brief description of the goals and purpose of the project and how it is expected to benefit salmon/steelhead habitat. If your project has a direct benefit to a salmon producing stream indicate this here, name the stream and if its highlighted in a plan somewhere such as the Oregon Conservation Strategy.
19. How will success be determined, what elements will be monitored/evaluated and by whom, how often and for how long? Who will maintain the project and for how long? Having a monitoring plan in place is important to the success of all projects, provide here the plan you have for the monitoring of your project.