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Oregon's LSTA Competitive Grants

About LSTA Competitive Grants

LSTA Competitive Grants in general
Each year, the Oregon State Library makes around $600,000 in competitive grants in the state to legally estsablished libraries, or non-profit entities serving libraries.  Public, academic, and special libraries are eligible.  School libraries are also eligible, but school library grants should be high-profile and coordinated with the Oregon School Library Association.  The grant guidelines have more detail.  The State Library does not make grants to individuals.  One of the main criteria in awarding a grant is that it supports the state's Five-Year Plan, or the purposes of the Library Services and Technology Act. 
 
Grant projects can be small or large as the project scope demands,  but smaller projects generally have a better chance of being funded.  Projects may be funded for up to three years by a series of competitive one-year grants.  Projects with a one or two-year duration are viewed more favorably than a three-year project.  The LSTA grant program won't replace personnel or other operating costs, fund building projects, or purchase books or equipment without a strong programming component.
 

Recent Grant Award History
 

Federal Fiscal Year
 # of Grants
Total Amount Awarded
Low Amount Awarded 
 High Amount Awarded
Median Amount Awarded 
​FFY2014 ​5 ​$374,113  $24,072  $168,669  $67,558
​FFY2013 ​10 $605,208 ​$​4,023 ​$189,669 ​​$42,255
FFY2012
13
$676,797
$9,645
$125,742
$40,573
FFY2011
14
$562,052
$10,675
$107,925
$33,602
 
 

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Grant Process and Time Cycle

Oregon has a two-step grant application process.  The first step is a brief proposal that is due in mid-April.  This document lays out the gist of the proposed project, and a fairly good estimate of the budget.  The LSTA Advisory Council meets in May to review the proposals and develop a recommendation for the State Library Board of Trustees about which proposals to invite to move on to the second part of the process.  The Council also gives feedback to the grant writers.
 
The second part of the process is a full grant proposal.  The State Library sends a letter in June after the Board meeting inviting some projects to develop the full proposal, which is due in mid-August.  The LSTA Council meets in September to produce a recommendation for the Board about grant funding.   The Board decides which projects to fund at its October meeting.  Grants normally begin the following Febrary 1, depending on Congressional appropriation.  

LSTA Grant Timeline for Federal Fiscal Year 2015
  
Mid-January Link for General Information and Grant Application Guidelines for Library Services and Technology Act grant cycle e-mailed to Oregon libraries and posted to State Library website via http://www.oregon.gov/osl/LD/Pages/LSTAcomp.aspx#Competitive_Grant_Packet
April 11, 2014 Brief proposals (Appendix C or D) due at the State Library
​May 9, 2014 LSTA Advisory Council meets at the Oregon State Library to review   proposals and to recommend brief proposals to be invited to submit full proposals. Agenda posted to: http://www.oregon.gov/osl/LD/Pages/LSTAcouncilmtgs.aspx
​June 20, 2014
State Library Board meets to approve list of full proposal invitations and initial funding priorities for FFY 2015
​June 27, 2014 Invitations to submit full proposals sent
​August 15, 2014
Full grant proposals (Appendix E) due at the State Library
 
September 12, 2014 LSTA Advisory Council meets at the Oregon State Library to review full proposals and make recommendations about the LSTA annual program for FFY 2015.  Agenda posted to: http://www.oregon.gov/osl/LD/Pages/LSTAcouncilmtgs.aspx
​October 17, 2014 State Library Board of Trustees meets to consider recommendations of LSTA Advisory Council and State Librarian, and approves the LSTA competitive grant awards.
​October 24, 2014 Grant awards announced to all applicants
​January 2015

LSTA Orientation conducted at the State Library for all grantees

​February 1, 2014
Grant contracts are signed and grants begin (to be completed by 1-31-16)*
*Depends on Federal appropriation
  
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Competitive Grant Packet

Click HERE to go to the most current LSTA grant packet  available.

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Help for Writing LSTA Grants

Copies of past grant proposals and applications are available on this website or from the Library Support and Development Services office of the Oregon State Library.  State Library Staff is happy to review proposals and provide feedback and advice to grant writers.  Please contact Ann Reed at (503) 378-5027 or email ann.reed@state.or.us.

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Resources for Current Grantees

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Allowable Costs

References
For a cost to be allowable for an LSTA grant award, the cost must be necessary to carry out one or more of the approved LSTA priorities In addition, it must be (1) reasonable, (2) allocable, and (3) not specifically disallowed by the State or local laws or regulations.  In cases where local or state policy is more restrictive, use local or state policy.
 
Guidance and information on allowable costs is found in the Code of Federal Regulations.
  • 2 CFR 220 - Cost Principles for Educational Institutions (aka OMB Circular A-21)
  • 2 CFR 225 - Cost Principles for State, Local and Indian Tribal Governments (aka OMB Circular A-87)
  • 2 CFR 230 - Cost Principles for Non-Profit Organizations (aka OMB Circular A-122)
 
A summary of common allowable cost questions can be found in Appendix B of the grant packet.
 
 

Marketing and Advertising
LSTA funds may be used to advertise or market a particular LSTA-funded service.  There are, however, some limits.  Please contact us with any questions you may have.  Below are a few common questions.
 

 ALLOWABLE  NOT ALLOWABLE
bookmarks or brochures t-shirts, pens, mousepads, (anything with intrinsic worth) etc. with project URL and logo
graphic designer to design posters for the LSTA service using LSTA- funded labor on a non-LSTA project
promotion of a LSTA-funded service a library offers promotion of a library or particular agency per se, unless it is to a target audience listed in the LSTA priorities
TV, radio or billboard messages about the LSTA-funded service costs of meetings, conventions, or other events related to other non-LSTA grant activities of the organization


Lobbying
LSTA funds may not be used for lobbying activities.  The term “lobbying” is generally considered to cover any attempt to influence the outcome of any election, referendum, initiative or similar procedure, including the introduction of legislation, at the federal, state, or local level.  Note that lobbying also includes activities or the publication or distribution of literature that in any way tends to promote public support or opposition to a pending legislative proposal.   LSTA funds may not be used to pay the expenses of a campaign, political action committee, or other organization established for the purpose of influencing the outcomes of elections.  Survey questions asking about support for different tax rates are not allowable.  Drafting ballot measures or resolutions for local governments is also not allowed using LSTA funds.  LSTA funds do not support legislative liaison activities, including attendance at legislative sessions or committee hearings, gathering information regarding legislation, and analyzing the effect of legislation, when such activities are carried out in support of or in knowing preparation for an effort to engage in lobbying. 

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CIPA Information

Children's Internet Protection Act (CIPA) Information
Projects by public or school libraries, or consortia with public or school library members using LSTA grant funds to purchase equipment to access the Internet, or pay Internet service provider fees, must be in compliance with the Children's Internet Protection Act.
  • CIPA Legislation - links to Supreme Court decision and legislation
  • ALA Site with Q&A on CIPA, filters, etc.
  • FAQ from 2003 Oregon LSTA cycle

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