Are the conference rooms equipped for hybrid meetings?
Yes, both conference rooms are equipped for hybrid meetings. There’s a large flat screen display that is mounted on a wheeled stand in each room If needed, they can be paired to show the same content. The built-in system allows for easy access to Teams meetings, and can also be configured for Zoom access for those with existing Zoom accounts.
This display has a built-in camera that can show the room to off-site attendees and will also focus in on the person speaking in the room. If you prefer to use your own laptop, the display will switch to that camera. There is a HDMI cable to connect a laptop; if your laptop does not have a HDMI port, you will need to bring your own adapter.
How do I set up a Zoom meeting in your conference room?
Please email us for assistance in setting up a Zoom meeting with your reservation. Zoom meetings require additional configuration, with your Zoom account, at least one business day before the meeting.
Is there internet connection?
There is public WiFi signal available for the two conference rooms.
Is there a WiFi password?
No, it is an open network, called R103.
Can your network (WiFi) support many laptops? Example: if we set it up as a computer lab?
We do not recommend trying to connect more than a handful of laptops that will be trying to access the internet at the same time. There is primarily just a public WiFi connection that can become bogged down. This is a public WiFi connection with limited upload and download capacity.
What do we do if the WiFi is having connection issues?
There may be too many people trying to access the internet at the same time. You may need to ask participants to sign-off the public WiFi. If the problem persists, or seems to not be related to overuse, please call 503-378-5015 for technical assistance.
How do you connect the laptop to the projector?
There is a HDMI cable to connect a laptop to the projection system. If your laptop does not have a HDMI port, you will need to bring your own adapter. The State Library has HDMI Adaptors available to check out. If you need an adaptor, please let State Library staff know prior to your reservation.
Do you have microphones?
Conference Room 103 comes equipped with a full sound system. External, hand-held microphones are also available. State Library staff will assist you in turning on the system if requested.
Do you have a DVD player?
Conference room 103 has a projection system (located in the back closet. Conference room 102 has a TV cart with a VCR and DVD player.
What if we want to do a webinar?
We would recommend reserving 103 with the integrated projection system. You will need to bring your own laptop which will connect to the webinar, and then participants can all sit and watch. We recommend having a facilitator that can sit with the laptop and control the webinar functions and type in questions participants may have.
Is your Polycom analog or digital?
Analog. We recommend using our Conference call unit (Polycom) if you have a digital one, as our phone system does not work well with most digital systems. Please note that the Polycom is only available for room 103.