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Resources for LSTA Grantees
Grantee Contacts

Please help us communicate with you.  Send us this sheet with contact information for you. 
Grantee Contact Sheet  (Word
Return to:
Ferol Weyand
Library Support
Oregon State Library 
250 Winter St. NE
Salem, OR 97301
fax (503) 378-6439 

As of 2015, the Oregon State Library can accept scanned or faxed signatures.

Acme Sample Contract (July 1 start)
Report Forms
Financial Status Report
Due dates for reports are listed in your grant contract.  Please contact Ferol Weyand by phone at (503) 378-2525 or by email at ferol.weyand@state.or.us if you need a copy of your contract.  Financial reports require a signature and can be scanned and emailed, or faxed or mailed. 


  • Cumulative Grant Activities Report
    Grant activities reports may be submitted in paper form or emailed as a Word document.  The Oregon State Library asks that a copy of the last activity report be emailed to be posted on the Web later.  Change the Word table in section 2 to fit your project's outputs and measurable objectives from the grant application.   Call Ferol Weyand in Library Support and Development Services for assistance.
  • Grant Activity Report 
  • Grant Activity Report Instructions
  • Acme Sample Grant Activity Report

Final Grant Activities Report
Oregon's LSTA projects have 4 quarterly reports and a final report that wraps everything up and helps us report results to the IMLS. We are fine-tuning the final report during Summer of 2016. 




Claim for Payment
A grantee may file with the state to recieve electronic payments to their bank account
Contact: SFMS Operations (503) 373-0261

Grant Modification Request
Please submit two copies with original signatures.  We will return one to you to be kept with your copy of the grant contract.

Grant Property Reports
This report is only for single items with a life of more than one year and a individual cost of $5,000 or more.

CFDA Number
The Catalog of Federal Domestic Assistance Number is 45.310

Administrative Requirements
Regulations for managing LSTA grants are found in the Code of Federal Regulations (CFR), and in Office of Management and Budget Circular A-133 which has been codifed into the United States Code (USC).
  • Quick Tips for Better Grant Administration

Allowable / Unallowable Costs
Certain types of expenditures are unallowable with Federal Funds.  Regulations from the Office of Management and Budget (OMB) have been codified to Unites States Code.


All required certifications required by the Institute of Museum and Library Services have been combined into one document and have become Exhibit B on the grant contract.  Here are the certifications:


Sample Promotional Materials
Send two copies of all materials produced to the State Library.  Please remember that all promotional materials, press releases, bibliographies, reports and other such publications should have the following acknowledgment:

This (project, program, publication) is supported in whole or part by the Institute of Museum and Library Services through the Library Services and Technology Act, administered by the Oregon State Library.


In Spanish:

Este programa es patrocinado completamente o en parte por el Instituto de Museo y Servicios Bibliotecarios a través de la Ley de Servicios Bibliotecarios y Tecnológicos (LSTA), administrado por la Biblioteca Estatal de Oregón.


Sample News Release (pdf)(Word format / download)
Sample Public Service Announcement  (pdf)(Word format / download)

IMLS Logos