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March 2005 Advisory Council Minutes
Oregon State Library TBABS Advisory Council Meeting
March 31, 2005, 9:30 AM – 12:00 pm
At the Oregon State Library
250 Winter Street Northeast
Salem OR 97301
In attendance: Jim Scheppke, Doris Grolbert, Tina Hansen, Chris Vestal, Matt Senecal, Annis Hollsworth, Eugene Newbill, Sharon Baker (via tele-conference).
The minutes from the November 4, 2004 meeting were approved.
Sen. Wyden’s OfficeMr. Scott Winkles from Sen. Wyden’s office was invited, but did not attend. Sen. Wyden’s aid has been unresponsive to e-mail and phone messages left regarding their participation in advancing the pursuit of digital books.  There is the option of contacting Sen. Smith’s office to inquire about their interest in supporting the advancement of digital talking books. This may be done when Jim attends the ALA conference.
Jim welcomed Annis Hollsworth to the Advisory Council.
Jim congratulated Doris Grolbert on her re-election as Chair of the Advisory Council.
State Librarian’s ReportJim reported on (COSLA) the Chief Officers of State Library Agencies. Meeting held on October 19, 2004 where they had a discussion and developed a letter to send to the National Library Service’s head Frank Kurt Cylke. The letter razed nine concerns regarding the talking book program. Mr. Cylke responded in a letter dated December 31, 2004. In response to the COSLA letter, NLS didn’t indicate any concern or willingness to look at any alternatives or changes in the direction of the NLS program towards digitization. COSLA will meet next month to evaluate NLS’s responses to the questions, and see what action the group might take. The Oregon State Library and Talking Book and Braille Services should prepare to deliver the products our customers want and not be bound by the constraints of other systems.
Jim informed the council that the Program Manager position for Talking Books and Braille Services is open and will close in late April.
Jim acknowledged the excellent job Eugene Newbill is doing as Acting Program Manager. TBABS is doing well under his leadership.
Jim reported the governor has appointed Richard Turner as a member of the State Library Board of Trustees. His appointment has been confirmed. He is scheduled to attend the April board meeting.
Jim notified the council that the State Library has had one budget hearing at the Legislature in late February. The hearing went well with favorable input from the committee. The next hearing is scheduled April 27, 2005. The hope is that the legislature will approve the governor’s recommended budget. The proposed budget would continue operations at the State Library. Additionally there is as plan to use the interest on the endowment fund to aid in the organizational requirements of TBABS. 
The Long Range Plan for TBABS is on hold pending the successful recruitment of a new Program Manager.
TBABS ReportEugene reported the operations of TBABS are going well. Production outputs remain consistent and book turn-a-round is back on a 24 hours cycle
The yearly calendar project went smoothly, with 6000 distributed. The calendar is a popular and high demand product and many patrons are grateful for the opportunity to receive one.
Eugene introduced Andrea Clarkson to the Advisory Council. Andrea provided a brief biography.
Eugene gave a brief overview of the Unabridged audio book pilot project. A playback of a downloaded book was demonstrated. The feedback from registered patrons regarding the unabridged audio books is very favorable
Customer Satisfaction SurveyEugene provided a brief overview of the TBABS Customer Satisfaction Survey process and results.
Victor Reader Classic PlusTina gave a demonstration of the hardware she received from Reading for the Blind and Dyslectic.
Fund DevelopmentMatt presented information on costs and expenditures in regards to donation funds.
During FY 03-04 it cost us $0.19 to raise a dollar. Contributions raised $167K, which included a bequest of $50K. This is the best year on record.
The largest expenditure was the cost of the new automated system.
The fall appeal raised $47k. To date we have raised $82k (this includes the fall appeal). The spring appeal will be out in the next couple of weeks.
We want to look at the way funds are expended. It is the recommendation of Matt to not spend funds on a donor board. There are possibilities to recognize donors in other ways.
Program enhancement proposals and budget should be done prior to the State Library Board meeting on June 17, 2005. A preliminary discussion needs to take place today to generate some ideas regarding expenditure proposals to recommend to the board.
Another meeting of the Council will be needed to finish the donation fund program enhancements ideas prior to submission to the board. This meeting is scheduled for Thursday May 26, 2005 at 9:30 via conference call.
The council will wait for the letter of resignation from Leisa Sekhon before taking any action on filling a vacancy.
Tina will compete the process for the online petition for advancement of digital audio, and mail the letter to Laura Bush
Meeting adjourned at 12:00 pm.
Brainstorm ListPilot program to spotlight new technology
Large print calendar
Descriptive Videos
DVD Format?
Unabridged Project
Portable players
Oregon materials available to patrons
Walkman style cassette players
Enhanced/upgraded promotional print materials for outreach
Professionally print and bind Patron Handbook
IRIS Internet radio players (Jim provided a summery of the product)
Audio versions of Native American materials
Public Access on community television promotions