Clients Trust Account

All requirements for clients' trust account and security deposit accounts can be found in OAR 863-025-0025 through 863-025-0028. All records must be kept for 6 years.

Monthly reconciliations

Each clients' trust account and security deposit account must be reconciled monthly. The property manager or principal broker must review and approve each reconciliation.​

Clients' Trust Account Reconciliation

​​The following items are required to complete a reconciliation form (PDF):

  • Bank statement balance, adjusted for outstanding checks and deposits.
  • The balance of the record of receipts and disbursements or check register as of the date of the bank statement.
  • The sum of all positive owners’ ledgers as of the date of the bank statement.
Security Deposit Account Reconciliation

​​The following items are required to complete a reconciliation form (PDF):

  • Bank statement balance, adjusted for outstanding checks and deposits.
  • The balance in the record of receipts and disbursement or the check register as of the date of the bank statement.
  • The sum of all positive balances of individual security deposits and fees held in the security deposits account.

Delegation to review and approve reconciliations​

A property manager may delegate:
  • Reviewing and approving reconciliations.
  • Receiving and disbursing funds for a clients’ trust account or security deposit account.
A property manager who is delegating:
  • Must comply with OAR 863-025-0015​.
  • Is still solely responsible for all funds and transactions.
  • Must make each delegation in writing and sign it.

Clients' Trust Account Reconciliation Review

The Oregon Real Estate Agency conducts reviews of clients' trust accounts and security deposit accounts. If you receive an review notice, you must respond in a timely manner with all documents requested.​​​​