Statewide School Facilities Assessment

Welcome

The Statewide Facility Assessment (SFA) is a fully funded program authorizing the Oregon Department of Education (ODE) to conduct district-wide facility condition assessments and deliver comprehensive reports detailing deferred maintenance. The goal of this program is to provide the State and all districts with a no-cost, up to date report that catalogues levels of deferred maintenance and cost estimates, while maintaining a standardized database accessible for Oregon Schools.
The State program is supported by the Supporting Americas School Infrastructure Grant (SASI). The purpose of this program is to increase the capacity of States to support high-need local educational agencies (LEAs) and schools in leveraging other available Federal, State, and local resources to improve school facilities and environments through public school infrastructure improvements to ensure that their public school facilities are safe, healthy, sustainable, and equitable learning environments for all students.

**This program does not replace the Technical Assistance Program or the Buildings Collection.

Program Information

Bureau Veritas

ODE hired contractor
Conducting on sight technical assessments of school districts, public charter schools and ESD facilities
All assessors will be required to pass an FBI background check

Phase 1: Pilot Assessments

March 2024 - June 2024
Partner with 8 districts to develop program
Ensure communication process, scheduling, methodology are satisfactory.
Ensure data sharing and reporting is satisfactory
Ensure contractor is performing to the standards outlined in the contract

Phase 2: Statewide Assessments

July 2024 - July 2026
Assess all 5,000+ school buildings including Charters and ESDs
Dashboards, Trainings and Technical support

Estimated Timeline:

July 2024 – December 2024: Eastern Oregon

Morrow, Umatilla, Union, Wallowa, Grant, Baker, Harney and Malheur counties

January 2025 – June 2025: Central Oregon
July 2025 – December 2025: Oregon Coast
January 2026 – June 2026: I5 Corridor

What we need from you - Our expectation is to wrap up the pilot districts assessments in June 2024. Following the pilot phase we will begin scheduling regional meetings in Eastern Oregon. During the assessment, district staff will be asked to assist contracted assessors by providing access to school facilities and historical maintenance information.

You will be receiving emails from BV regarding scheduling and filling out pre survey questions. It is important to respond to those emails in a timely manner.

Why? : In 2014 a task force estimated that Oregon schools had more than $7 billion in deferred maintenance costs, but ODE does not have a standard statewide data set to show the exact level or cost analysis. The SFA program will provide ODE and districts with an accurate picture of where school facilities stand and will help the state effectively advocate for equitable distribution of state funds for school facility improvements.

Program Benefits - For your efforts, we will provide a no-cost comprehensive report on each facility. The report contains assessor observations, photos, cost analysis, five year capital plan, remaining useful life, facility condition index and ADA findings.

This information provides you with a useful asset for understanding and prioritizing facility needs. It will also meet all requirements for Technical Assistance Program (TAP) and Oregon School Capital Improvement Program (OSCIM).

Why Now? : As mentioned, the State lacks a clear understanding of deferred maintenance in school facilities. Therefore, state funding for facilities does not help the highest need districts to increase the equitable distribution of funds throughout the state. To address this need, the ODE Office of School Facilities (OSF) was given funding and resources to provide and maintain FCAs for all district facilities on a five year cycle.

Program Links:

Facility Assessment Requirements OAR 581-027-0035

Frequently Asked Questions (FAQ)

Supporting Americas School Infrastructure Program (SASI)

The Statewide Facility Assessment is supported by the School Infrastructure Programs (SIP) of the U.S. Department of Education, as part of an award totaling $4,999,997 or 38.5 percent, with 61.5 percent financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by SIP, the U.S. Department of Education, or the U.S. Government. For more information, please visit www.ed.gov.

If you would like more information or have any questions or concerns, I would like to hear from you. Please contact me at Adam.Krein@ode.oregon.gov or 971-720-9273