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Key Dates for Accountability and Reporting

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Student Centered Staging will be closed for editing or downloading all 2017-2018 ELA and Math test records on Monday, April 23 while the Smarter Balanced records are loaded. Secure Assessment Reports and Accountability Warehouse Extract will still have 2017-2018 ELA and Math records available for download on Monday. In Student Centered Staging, the 2017-2018 ELA and Math test records will be reopened by 7 AM on Tuesday, April 24.

If you have questions, please contact your Regional ESD Partner.


The collection window for Third Period Cumulative ADM opens April 26 at 1 PM. Third Period Cumulative ADM is the submission of Cumulative ADM records for the period of July 1, 2017 – May 1, 2018. More information about Third Period Cumulative ADM and the web training from April 19 is on the training website. If you have any questions, please contact your Regional ESD Partner or Amanda Hiaasen at 503-947-5674.


ODE will provide a web training on Thursday, April 19 at 2 PM for the 2017-18 Third Period Cumulative ADM collection. This training will cover the submission of Third Period ADM records for the period of July 1, 2017 - May 1, 2018.

If you are unable to attend this web training, it will be recorded, and the video should be available within a week of the training at the same web location listed above. If you have any questions, please contact your Regional ESD Partner or Amanda Hiaasen.


Staff FTE and Ethnicity Validations Open April 5 - 30

The Staff FTE and Ethnicity Validations opened Thursday, April 5, 2018 and will remain open through the end of the day on Monday, April 30, 2018. Log in to the Achievement Data Insight (ADI) to view these validations. This year, the Staff FTE validation includes a new column for Counselors, and the Staff Ethnicity validation includes several new columns for Ethnically and/or Linguistically Diverse Staff. For more information, please see the Staff ADI Validation Guidance on the Staff Position Resources page. If you have any questions, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


This is a reminder that the Oregon Extended Assessment (ORExt) administration window closes on Thursday, April 26, 2018. For grade 12 students participating in the ORExt - whose districts need scores for graduation and diploma considerations - the deadline for data entry is Thursday April 26, 2018 as well.

For additional information, please contact Brad Lenhardt at 503-947-5755.


Upcoming Dates

April 16 - May 11 - Logramos Test Window
April 18 - 24 - OAKS Online Reporting System (ORS) offline for deployment of Smarter Balanced Score Reports
April 19 @ 2 PM - Webinar: Training for Third Period Cumulative ADM Collection 2017-18
April 19 - May 14 - Report Validation Window for Institutions for Accountability Reports 2017-18
April 19 - May 25 - Spring Collection Window for ESEA Title III: English Learners 2017-18
April 20 @ 11:59 PM - Collection Window CLOSES for Staff Assignment 2017-18
April 20 - 22 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

April 24 - Smarter Balanced ELA and Mathematics Tests available in OAKS Online Reporting System pending comprehensive quality control
April 24 - Smarter Balanced ELA and Mathematics Tests posted to Student Centered Staging pending comprehensive quality control
April 26 - REMINDER: Last day of OAKS Extended Assessments Testing Window for English Language Arts, Mathematics, and Science
April 26 @ 5 PM - REMINDER: Deadline for Data Entry of Grade 12 OAKS Extended Assessments (to be scored and posted on May 11)
April 26 - May 25 - Collection Window for Third Period Cumulative ADM 2017-18

April 30 - Report Validation Window CLOSES for Staff FTE, Staff Ethnicity

May 1 @ Noon - REMINDER: Last day for submitting requests for new school status on Report Cards due to boundary or grade changes
May 3 @ 2 PM - Webinar: Training for Class Roster Collection 2017-18
May 3 - 11 - Data Collection Audit Review Window for Staff Assignment 2017-18

May 8 - ELPA21 Preliminary Student Scores available in OAKS Online Reporting System
May 8 - ELPA21 Tests completed March 1-31 posted to Student Centered Staging
May 8 @ 10:30 AM - Webinar: Training for Freshman On-Track 2017-18
May 9 @ 2 PM - Webinar: Student Centered Staging (Editing/Checking Assessment Data)
May 10 @ 2 PM - Webinar: Training for Annual Cumulative ADM 2017-18
May 10 - July 2 - Collection Window for Class Roster 2017-18
May 10 - July 2 - Collection Window for Freshman On-Track 2017-18
May 11 - REMINDER: Last day of Logramos Testing Window
May 11 - Grade 12 OAKS Extended Assessment ELA & Math Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 11 @ 5 PM - REMINDER: Last day for transmitting OAKS Extended Assessment results to ODE
May 11 - Data Collection Audit Review Window CLOSES for Staff Assignment 2017-18

May 14 - REMINDER: Report Validation Window CLOSES for Institutions for Accountability Reports 2017-18
May 14 - 25 - Districts ship Logramos materials for scoring and reporting
May 17 - July 9 - Collection Window for Annual Cumulative ADM 2017-18
May 18 - 20 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

May 24 - July 2 - Collection Window for Discipline Incidents 2017-18
May 25 - OAKS Extended Assessment ELA, Math, & Science (all grades) Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 25 - ELPA21 Preliminary Student Scores available in OAKS Online Reporting System
May 25 - ELPA21 Tests completed April 1-13 posted to Student Centered Staging
May 25 - REMINDER: Last day to ship Logramos materials for scoring and reporting
May 25 @ 11:59 PM - REMINDER: Spring Collection Window CLOSES for ESEA Title III: English Learners 2017-18
May 25 @ 11:59 PM - REMINDER: Collection Window CLOSES for Third Period Cumulative ADM 2017-18

May 28 - ODE is closed for the Memorial Day holiday.
May 31 - June 8 - Data Collection Audit Review Window for: Third Period Cumulative ADM 2017-18
May 31 - June 29 - Kindergarten Assessment 2018-19 Materials Order Window

June 1 - REMINDER: Last day for changes in Third Period Cumulative ADM to be included in initial posting of Report Card data validations
June 1 @ 5 PM - June 4 - TEMPORARY CLOSURE of 2017-2018 Subjects in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports for accountability report processing

June 5 by 9 AM - 2017-2018 Subjects Available in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports
June 7 @ 2 PM - Webinar: School and District Report Card Details & School Ratings
June 7 - August 24 - Report Validation Window for Not Chronically Absent, Student Enrollment, Student Mobility
June 8 - REMINDER: Testing Window Closes for English Language Arts, Mathematics, Science, and Social Sciences
June 8 @ 5 PM - REMINDER: Last day for changes in Student Centered Staging and Third Period Cumulative ADM to be included in initial posting of Assessment data validations in ADI
June 8 @ 5 PM - June 11 - TEMPORARY CLOSURE of 2017-2018 Subjects in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports for accountability report processing
June 8 - 18 - Data Collection Review Window for: ESEA Title III: English Learners Collection 2017-18

June 12 by 9 AM - 2017-2018 Subjects Available in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports
June 14 - August 24 - Report Validation Window for: Assessment Participation, Performance, Growth (English Language Arts, Mathematics, Science)
June 15 - 17 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

June 18 - Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2017-18
June 22 - OAKS Online Partial Science and Social Sciences Results Available in Student Centered Staging, Secure Assessment Reports, AWE

June 29 - REMINDER: Last day to place 2018-19 Kindergarten Assessment test orders in OAKS Online TIDE



Resources

  • Assessment and Accountability Checklist 2017-2018 (updated 3/20/2018)
    This document provides:
    1. Assessment testing windows for the 2017-18 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2017-18 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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