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ODE will provide a web training on Thursday, December 7 at 2 PM for the 2017-2018 Second Period Cumulative ADM collection. This training will cover the submission of Second Period ADM records for the period of July 1, 2017 - December 31, 2017.

If you are unable to attend this web training, it will be recorded, and the video should be available within a week of the training at the same web location listed above. If you have any questions, please contact your Regional ESD Partner or Elyse Bean.


A web training for the Staff Position collection will be held on Wednesday, December 6 at 2 PM. Please log in by going to ODE’s Video Training site and selecting the GoToMeeting link for Staff Position 17-18. A link to the PowerPoint presentation is also located at this site. If you are unable to attend the training, a recording of the training will be posted online about one week following the presentation.

The Staff Position Collection collects data for all school/district staff employed for at least 20 consecutive work days on December 1, 2017. It will be open for reporting December 14, 2017 - January 29, 2018. For more information, please see the Staff Position Resources page or contact Beth Blumenstein at 503-947-5767.


The 2017-18 Kindergarten Assessment Collections: Approaches to Learning, Early Literacy, and Early Mathematics closed on Monday, October 30.

The Kindergarten Assessment Collections Audit Review Window is open from Monday, November 20 through Monday, December 4, 2017. Please log into each collection during this time and view the audits by going to the Error Management menu/Review Audits. During the review window, districts have the opportunity to view and correct identified audit items checked against First Period Cumulative ADM that include: Missing assessment records, gender, race/ethnicity, date of birth, merged SSIDs, students in First Period Cumulative ADM with no records in Kindergarten Assessment collections/submissions, and students with records in the KA collections but are not in First Period Cumulative ADM. If you have other changes/additions to make to the collections, you may make them during this time.

The Audit Manual for the Kindergarten assessment collections can be found on the Kindergarten Assessment Resources district webpage.

Same as last year, the preliminary school and district rosters and aggregate reports will be available for districts to review in the Achievement Data Insight Application from January 4 through January 19, 2018. ODE will refresh the preliminary data on an as needed basis.

Contact your Regional ESD Partner for data collections with any questions related to the Kindergarten Assessment Collections Audit Review Window.


The Fall Membership validation will open at 1 PM on November 9, 2017 and be open for review until January 26, 2018. Fall Membership is derived from the First Period Cumulative ADM collection. A training for First Period Cumulative ADM was offered on September 21, 2017.

If you have questions, please contact your Regional ESD Partner or Robin Stalcup. If you need to edit First Period Cumulative ADM records, please let Robin know and she can re-open the collection for you during the validation window. No further changes will be allowed to First Period Cumulative ADM after January 26, 2018.


The validations for the 2016-17 4-year Cohort Graduation Rate, 5-year Cohort Graduation Rate, and NCES Dropout and Graduation Rates will close on Friday, December 8, at 11:59 PM. Please be sure to review all three of these validations by that date.

If you need to make corrections to the data, contact your Regional ESD Partner or Elyse Bean to request an extension to Cumulative ADM. If you have questions about the calculation or how to make corrections, refer to the Exit Adjustment Manual or the Cohort Technical Manual or contact your Regional ESD Partner or Isabella Jacoby.


Upcoming Dates

December 4 - Data Collection Audit Review Window CLOSES for Kindergarten Assessment 2017-18
December 6 @ 2 PM - Webinar: Training for Staff Position Collection 2017-18
December 7 @ 2 PM - Webinar: Training for Second Period Cumulative ADM 2017-18
December 8 - Report Validation Window CLOSES for NCES Dropout, Graduation Cohort Reporting 2016-17

December 11 - PSAT/NMSQT® score reports for students, schools and districts, and AP Potential available
December 12 @ 3:45 PM - NAEP Optional Webinar available on MyNAEP online assessment planning system
December 13 @ 7:45 AM - NAEP Optional Webinar available on MyNAEP online assessment planning system
December 14 @ 2:45 PM - NAEP Optional Webinar available on MyNAEP online assessment planning system
December 14 - January 12 - Collection Window for Second Period Cumulative ADM 2017-18
December 14 - January 29 - Collection Window for Staff Position 2017-18
December 15 - 17 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

December 18 - January 1 - OAKS Online Reporting System (ORS) offline for scheduled maintenance

December 25 - ODE is closed for the Christmas holiday.

January 1 - ODE is closed for the New Year's Day holiday.
January 4 - Preview of Final 2016-17 Dropout and Cohort Graduation Rate reports posted to ODE district secure website
January 4 - 8 - OAKS Online Test Delivery System (including Practice Tests) offline for deployment of OAKS Science, OAKS Social Sciences, and ELPA21 tests
January 4 - 19 - Report Validation Window for 2017-18 Kindergarten Assessment

January 9 - OAKS Online Reports available through the OAKS Portal
January 9 - April 13 - ELPA21 Testing Window
January 9 - June 8 - OAKS Online Testing Window for Science and Social Sciences
January 10 - OAKS Online student scores available for Science and Social Sciences in the Online Reporting System
January 11 - Student Centered Staging, Accountability Warehouse Extract, and Secure Assessment Reports applications have 2017-18 (Science and Social Sciences) test records available
January 12 - Deadline for identifying PSAT fee waiver-eligible students and making grade-level adjustments
January 12 - OAKS Extended Assessment Braille and Large Print order window CLOSES for English Language Arts, Mathematics, & Science
January 12 @ 11:59 PM - Collection Window CLOSES for Second Period Cumulative ADM 2017-18

January 15 - ODE is closed for the Martin Luther King, Jr. Day holiday.
January 15 - REMINDER: Deadline for school districts to make a copy of school and district Report Cards available to parents or guardians of each child enrolled in a public school
January 16 @ 2 PM - Webinar: Student Centered Staging, Accountability Warehouse Extract, and Secure Assessment Reports
January 18 - 26 - Data Collection Audit Review Window for Second Period Cumulative ADM 2017-18
January 19 - Report Validation Window CLOSES for Kindergarten Assessment 2017-18
January 19 - 21 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

January 25 - Public release of 2016-17 Dropout and Cohort Graduation Rate reports
January 26 - Report Validation Window CLOSES for Fall Membership 2017-18
January 26 - Data Collection Audit Review Window CLOSES for Second Period Cumulative ADM 2017-18

January 29 @ 11:59 PM - Collection Window CLOSES for Staff Position 2017-18
Late January - Final PSAT invoices are sent to schools
January 29 - March 9 - Testing Window for NAEP in selected schools

February 1 - ODE will forward the template to districts that have registered for Logramos with format for submission of background information on participating students.
February 1 - REMINDER: Student Enrollment Report for 2017-18 released to the public and press release
February 1 - 5 - OAKS Online Test Delivery System (including Practice Tests) offline for deployment of Smarter Balanced English Language Arts and Mathematics
February 2 - 9 - Districts submit to ODE demographic information for students participating in Logramos

February 6 - June 8 - Smarter Balanced Testing Window for English Language Arts and Mathematics
February 8 - REMINDER: Kindergarten Assessment Report for 2017-18 released to the public and press release
February 8 - Oregon Extended Assessment PAPER test materials available for download on the ODE district website (for English Language Arts, Mathematics, and Science)
February 8 - 16 - Data Collection Audit Review Window for Staff Position 2017-18
February 9 - Last day for districts to submit to ODE demographic information for students participating in Logramos

February 15 - Oregon Extended Assessments 1% Cap Justification Submission Form Due to ODE
February 15 - April 26 - Oregon Extended Assessments Testing Window for English Language Arts, Mathematics, and Science
February 15 - May 11 - Oregon Extended Assessments Data Entry Window for transmitting PAPER test results to ODE
February 16 - Data Collection Audit Review Window CLOSES for Staff Position 2017-18
February 16 - 19 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

February 19 - ODE is closed for the Presidents Day holiday.



Resources

  • Assessment and Accountability Checklist 2017-2018 (updated 11/2/2017)
    This document provides:
    1. Assessment testing windows for the 2017-18 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2017-18 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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