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Key Dates for Accountability and Reporting

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The Institutions for Accountability Reporting Validation will open on Thursday, April 20 at 1 PM in the Achievement Data Insight (ADI) application and remain open through Monday, May 15. The purpose of this validation is to make districts/schools aware of the institution and contact information that the Oregon Department of Education (ODE) currently has so that districts/schools can make appropriate changes to this information for the upcoming school year. This information is used for ODE reports, including the School/District Report Cards. Please review this information during the validation window. More information about this validation can be found in the Institution Validation User Guide at the Institution Validation Web Site.

ODE will also be providing a new web training on Thursday, April 20 at 2 PM which will cover this validation as well as ODE’s process for changing Institution related information. Register for this training by clicking on this registration link.

If you have any questions, please contact Elyse Bean at 503-947-5831 or send an email to the ODE Institutions Database Maintenance Team.


The Third Period Cumulative ADM collection will be open for data submission from April 20, 2017 – May 26, 2017. This collection is the submission of Cumulative ADM records for the period of July 1, 2016 – May 1 2017. The purpose of Third Period Cumulative ADM collection is to generate accountability reports including School and District Report cards, Student Enrollment, and Not Chronically Absent.

More information about Third Period Cumulative ADM and the web training on Thursday, April 13 can be found in the ODE district event announcement. If you have any questions, please contact your Regional ESD Partner or Elyse Bean at 503-947-5831.


The Staff FTE and Staff Ethnicity Validations opened Thursday, March 30 at 1 PM and will remain open through April 24. Please log into the Achievement Data Insight (ADI) application to review these validations. The Validation User Guide and other useful documentation can be found online on the Schedule of Due Dates page for Staff FTE and Staff Ethnicity. If you have any questions, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


The Assessment & Accountability Checklist for 2016-17 has been revised and posted on the Key Dates webpage. Please note the revision history on page 49.

Changes of note:

  • Webinars
    • Title III: Recent Arrivers and English Learners Collections 2016-17 – April 12 @ 9:15 AM
    • Institutions for Accountability Reporting Validation 2016-17 – April 20 @ 2 PM
    • Report Card Narrative Collection 2016-17 – April 27 @ 10 AM
    • Freshman On Track 2016-17 – May 4 @ 2 PM
    • Class Size Validation 2016-17 – July 6 at 2 PM
  • ELPA21
    • Braille Data Entry Interface (DEI) system goes live – April 4, 2017
  • Data Collection/Review Windows
    • Collection Window for Freshman On Track 2016-17 – May 11 – June 30, 2017
    • Collection Window for Discipline Incidents 2016-17 – May 25 – July 3, 2017
    • Review Window for Discipline Incidents 2016-17 – August 17 – September 18, 2017
    • Review Window for Freshman On Track 2016-17 – August 24 – September 1, 2017

Upcoming Dates

April 17 - May 12 - Logramos Testing Window
April 20 @ 2 PM - Webinar: Training for Institutions for Accountability Reports Validation 2016-17
April 20 - May 15 - Report Validation Window for: Institutions for Accountability Reports 2016-17
April 20 - May 26 - Collection Window for: Third Period Cumulative ADM 2016-17
April 20 - June 2 - Spring Collection Window for: ESEA Title III: English Learners 2016-17

April 24 - Report Validation Window CLOSES for: Staff FTE, Staff Ethnicity 2016-17
April 26 @ 2 PM - Webinar: Training for Class Roster Collection 2016-17
April 27 @ 10 AM - Webinar: Training for Report Card Narrative Collection 2016-17
April 27 - REMINDER: Last day for ELPA21 testing
April 27 - REMINDER: Last day for OAKS Extended Assessment testing in ELA, Math, and Science
April 27 @ 11:59 PM - REMINDER: Deadline for Data Entry of Grade 12 OAKS Extended Assessments (to be scored and posted on May 12)
April 28 - 30 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
May 4 @ 2 PM - Webinar: Training for Freshman On-Track Collection 2016-17
May 4 - June 19 - Collection Window for Title III Recent Arrivers 2016-17
May 4 - September 22 - Collection Window for Report Card Narrative 2016-17
May 5 - ELPA21 Preliminary Student Scores available in OAKS Online Reporting System pending comprehensive quality control
May 5 - ELPA21 Tests completed March 1-31 posted to Student Centered Staging pending comprehensive quality control

May 10 @ 2 PM - Webinar: Training for Student Centered Staging (Editing/Checking Assessment Data)
May 11 @ 2 PM - Webinar: Training for Annual Cumulative ADM Collection 2016-17
May 11 - June 30 - Collection Window for Class Roster 2016-17
May 11 - June 30 - Collection Window for Freshman On-Track 2016-17
May 12 - Grade 12 OAKS Extended Assessment ELA, Math, and Science Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 12 @ NOON - REMINDER: Last day for submitting requests for new school status on Report Cards due to boundary or grade changes
May 12 - REMINDER: Last day of Logramos Testing Window
May 12 @ 11:59 PM - REMINDER: Last day for transmitting OAKS Extended Assessment results to ODE

May 15 @ 5 PM - Report Validation Window CLOSES for Institutions for Accountability Reports 2016-17
May 15 - 26 - Ship Logramos materials for scoring and reporting
May 18 - July 10 - Collection Window for Annual Cumulative ADM 2016-17
May 19 - 21 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

May 22 - 2017-18 Test Schedule and Preliminary TAM posted on Assessment Administration page
May 24 @ 3 PM - Webinar: Kindergarten Assessment 2017-18 DTC Training
May 24 - June 28 - Kindergarten Assessment 2017-18 Materials Order Window
May 25 - July 3 - Collection Window for Discipline Incidents 2016-17
May 26 - OAKS Extended Assessment ELA, Math, and Science (all grades) Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 26 - ELPA21 Preliminary Student Scores available in OAKS Online Reporting System pending comprehensive quality control
May 26 - ELPA21 Tests completed April 1-27 posted to Student Centered Staging pending comprehensive quality control
May 26 @ 11:59 PM - Collection Window CLOSES for Third Period Cumulative ADM 2016-17

May 29 - ODE is closed for the Memorial Day holiday.


Resources

  • UPDATED 3/31/2017: Assessment and Accountability Checklist 2016-2017 (includes Reporting Schedule)
    This document provides:
    1. Assessment testing windows for the 2016-17 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2016-17 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this newsletter, go to the state library listserve page.

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