Skip to main content
Oregon.gov Homepage

Key Dates for Accountability and Reporting

News

The Freshman on Track Data Collection opened May 11 in the Consolidated Collections application and will remain open through Friday, June 30. For questions, please contact your Regional ESD Partner or Isabella Jacoby at 503-947-5878.


The 2016-17 Class Roster Collection opened May 11 and will remain open until 11:59 PM on Friday, June 30. The purpose of the Class Roster Collection is to link teachers and students with instructional courses. Please log into Consolidated Collections to submit your data. Training for this collection was presented on April 26, 2017, and a recording can be found at the video training website. More information about this collection, including the Class Roster Manual, can be found at either the Class Roster Resources page or the Schedule of Due Dates page. Please contact either your Regional ESD Partner or Beth Blumenstein at 503-947-5767 with questions.


A correction has been made to the calculation of Full Academic Year flags in Third Period Cumulative ADM. If you downloaded your flags prior to the morning of Monday, May 8, please download a new copy, as the one you have is not accurate. We apologize for the inconvenience and appreciate your patience while we resolved this issue.

If you have questions, please contact your Regional ESD Partner or Isabella Jacoby.


The Annual Cumulative ADM collection is open for data submission from May 18, 2017 – July 10, 2017. This collection is the submission of Cumulative ADM records for the period of July 1, 2016 – June 30, 2017. The purpose of the Annual Cumulative ADM collection is for State School Funding and graduation and drop out reports.

More information about Annual Cumulative ADM and the upcoming web training on Thursday, May 11 can be found in the ODE district event announcement. If you have any questions, please contact your Regional ESD Partner or Elyse Bean at 503-947-5831.


With the end of the year fast approaching, and in an effort to best serve your district/school during the summer months, we are compiling a list of summer contact information for the individuals who play a key role in working with your accountability data (assessment, collections and validations).

Please complete this 2016-17 Summer Contact Information Google form. If you have multiple staff who have accountability responsibilities, please ask them to complete this form, or feel free to complete the form on their behalf. If there is a period of time that you will not be available this summer, please include this in the Additional Notes field on the form. We will use this list to communicate reminders during the summer months.

This information should be submitted using the form above as soon as possible, but must be submitted prior to schools closing for summer vacation. For questions or comments about this form, please contact your Regional ESD Partner.


The Third Period Cumulative ADM collection is open for data submission from April 20, 2017 – May 26, 2017. This collection is the submission of Cumulative ADM records for the period of July 1, 2016 – May 1 2017. The purpose of Third Period Cumulative ADM collection is to generate accountability reports including School and District Report cards, Student Enrollment, and Not Chronically Absent.

More information about Third Period Cumulative ADM and the web training on Thursday, April 13 can be found in the ODE district event announcement. If you have any questions, please contact your Regional ESD Partner or Elyse Bean at 503-947-5831.


The Report Card Narrative Data Collection opened May 4 in the Achievement Data Insight (ADI) application and will remain open through Friday, September 22. A training video can be found on the 2016-17 Video Training page under Report Card Narrative Collection 2016-17. For questions, please contact your Regional ESD Partner or Isabella Jacoby at 503-947-5878.


Upcoming Dates

May 4 - September 22 - Collection Window for Report Card Narrative 2016-17

May 15 - 26 - Ship Logramos materials for scoring and reporting
May 18 - July 10 - Collection Window for Annual Cumulative ADM 2016-17

May 24 @ 3 PM - Webinar: Kindergarten Assessment 2017-18 DTC Training
May 24 - June 28 - Kindergarten Assessment 2017-18 Materials Order Window
May 25 - July 3 - Collection Window for Discipline Incidents 2016-17
May 26 - OAKS Extended Assessment ELA, Math, and Science (all grades) Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 26 - ELPA21 Preliminary Student Scores available in OAKS Online Reporting System pending comprehensive quality control
May 26 - ELPA21 Tests completed April 1-27 posted to Student Centered Staging pending comprehensive quality control
May 26 @ 11:59 PM - Collection Window CLOSES for Third Period Cumulative ADM 2016-17

May 29 - ODE is closed for the Memorial Day holiday.

June 1 @ 2 PM - Webinar: Achievement Data Insight and Student Enrollment Validations
June 1 - 9 - Data Collection Audit Review Window for: Third Period Cumulative ADM 2016-17
June 2 - REMINDER: Last day for changes in Third Period Cumulative ADM to be included in initial posting of Report Card data validations
June 2 @ 11:59 PM - Spring Collection Window CLOSES for ESEA Title III: English Learners 2016-17
June 2 @ 5 PM - June 5 - TEMPORARY CLOSURE of 2016-2017 Subjects in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports for accountability report processing

June 6 by 9 AM - 2016-2017 Subjects Available in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports
June 7 @ 2 PM - Webinar: School Report Card Detail Reports
June 8 - 19 - Data Collection Review Window for ESEA Title III: English Learners Collection 2016-17
June 8 - August 18 - Report Validation Window for Not Chronically Absent, Student Enrollment, Student Attendance
June 9 - REMINDER: Testing Window Closes for English Language Arts, Mathematics, Science, and Social Sciences
June 9 @ 5 PM - REMINDER: Last day for changes in Student Centered Staging to be included in initial posting of Assessment data validations in ADI
June 9 @ 5 PM - June 12 - TEMPORARY CLOSURE of 2016-2017 Subjects in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports for accountability report processing

June 13 by 9 AM - 2016-2017 Subjects Available in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports
June 15 - August 18 - Report Validation Window for Assessment Participation, Performance, Growth (English Language Arts, Mathematics, Science)

June 19 - Collection Window CLOSES for Title III Recent Arrivers 2016-17
June 23 - OAKS Online Partial Science and Social Sciences Results Available in Student Centered Staging, Secure Assessment Reports, AWE

June 28 - REMINDER: Last day to place 2017-18 Kindergarten Assessment test orders in OAKS Online TIDE
June 30 @ 11:59 PM - Collection Window CLOSES for Class Roster 2016-17
June 30 @ 11:59 PM - Collection Window CLOSES for Freshman On Track 2016-17

July 3 @ 11:59 PM - Collection Window CLOSES for Discipline Incidents 2016-17
July 4 - ODE is closed for the Independence Day holiday.
July 6 @ 2 PM - Webinar: Training for Class Size Validation 2016-17
July 6 - 14 - Data Collection Audit Review Window for: Class Roster 2016-17
July 6 - August 11 - Report Validation Window for Freshman On-Track 2016-17
July 6 - September 22 - Report Validation Window for Class Size 2016-17
July 7 - Smarter Balanced Partial ELA and Math Results Available in Student Centered Staging, Secure Assessment Reports, AWE

July 10 @ 11:59 PM - Collection Window CLOSES for Annual Cumulative ADM 2016-17

July 20 - 28 - Data Collection Audit Review Window for Annual Cumulative ADM 2016-17
July 20 - October 4 - Report Validation Window for Preliminary School and District Report Card Detail PDFs

July 26 @ 2 PM - Webinar: Report Card Summary 2016-17
July 27 - October 4 - Report Validation Window for Preliminary School and District Report Card Summary PDFs



Resources

  • UPDATED 5/17/2017: Assessment and Accountability Checklist 2016-2017 (includes Reporting Schedule)
    This document provides:
    1. Assessment testing windows for the 2016-17 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2016-17 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this newsletter, go to the state library listserve page.

Your browser is out-of-date! It has known security flaws and may not display all features of this and other websites. Learn how

×