Skip to main content
Oregon.gov Homepage

Key Dates for Accountability and Reporting

News

To attend one of the following Kindergarten Assessment Data Collection trainings, click on the GoToWebinar registration link.

  • Tuesday, August 22, 2017 from 2 - 3 PM PDT
  • Thursday, September 28, 2017 from 3 - 4 PM PDT

The training will be a quick overview of Module 4 – Data Collection and a question and answer opportunity. The same PowerPoint will be shared during both webinars training sessions. To view, download, or print the PowerPoint for this presentation please go to the District Video Training site. The PowerPoint will be posted and available to view approximately 24 hours prior to the training.

For further questions related to the training, please contact your Regional ESD Partner.


These three validations will close on August 18. All three are based on data from 3rd period Cumulative ADM. Absolutely no changes will be permitted after August 18 to this collection, so please be sure to complete any necessary corrections before this deadline. Finalized data from these validations will appear on this year’s school and district report cards, and in standalone reports.

If you have questions about accessing the validations, which are located in the Achievement Data Insight application, please refer to the video training on June 1. If you do not have permission to view any of these validations, please contact your DSA. If you have other questions, please contact your Regional ESD Partner or use the “Ask A Question” feature in the validation to contact the appropriate data owner.


The percentiles for 2016-17 will be posted on the Conversion Tables: Scale Score to Percentile Rank webpage in early September 2017. For additional information, contact Brad Lenhardt.


Student Centered Staging will be closed for editing 2016-17 test records on August 18 at 5 PM for final report processing. Secure Assessment Reports for 2016-17 will also be unavailable during this time.

Third Period Cumulative ADM will close on August 18 at 11:59 PM for final Report Card processing. No changes will be allowed after this date.

Secure Assessment Reports and Student Centered Staging 2016-17 records will re-open by 9 AM on Tuesday, August 22. All subjects will be read-only (i.e., downloadable but not editable) at that time.

If you have questions, please contact your Regional ESD Partner.


The Assessment validations will close on August 18, and no changes will be allowed beyond that date. Make sure that you review your data thoroughly before that deadline, and contact the data owner using the “Ask A Question” feature if you need to make corrections. All of these validations are located in the Achievement Data Insight (ADI) Application.

  • English Language Arts Student Performance
  • Mathematics Student Performance
  • Science Student Performance

These validations contain data that will appear on the school and district report cards, as well as other accountability reports. If you do not have access to ADI, or cannot see one of the tiles you should be reviewing, contact your district security administrator immediately. Permissions to these validations must be granted separately for each validation. Training on the use of the ADI, and on several of the validations, is available on the Video Training - 2016-2017 webpage.

If you have questions, please contact your Regional ESD Partner.


The Class Size Validation is currently open in the Achievement Data Insight (ADI) application and will remain open through Friday, September 15.

These data are being used to populate the Class Size report and will be published on the School/District Report Cards. To ensure accurate reporting of these data, please review your Class Size Validation after you have fixed your audits. Please log into the Class Size Validation and Class Roster Audit Webinar on Thursday, July 6 at 2 PM to learn more about this process. The training will be recorded and posted online a few days after the training date.

More information can be found on the Class Roster Resources page, in the Class Roster Manual, in the Class Roster Audit Manual, or in the Class Size Technical Manual. If you have any questions, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


There are new documents currently available on the Report Card Policy and Report Card Tools pages on the ODE public website:

Report Card Policy
  • School and District Report Card Appeals Notice – this document explains the process of submitting an appeal of the preliminary 2016-17 School and District Report Cards. The deadline for submitting appeals is 5 PM on August 9, 2017.
  • School and District Report Card Appeals Process – this document explains the process undertaken by the Accountability Reporting Advisory Committee (ARAC) to determine whether an appeal is eligible for review, and if eligible, to recommend whether the Oregon Department of Education should approve or deny the appeal.
Report Card Tools
  • How to Review the Report Card Rating Details Report – this document is intended as a brief outline to help districts and schools identify critical timelines for the Report Card Rating Details reports, review and validate their Measures of Interim Progress (MIP), and provide a general understanding of the calculations reported. This helpful review tool explains the technical details used to calculate Achievement, Growth, Graduation, and Participation on the Report Card Rating Details report.

Upcoming Dates

August 3 - October 3 - ELPA21 Braille Order Window

August 8 - October 19 - 2017-18 Kindergarten Assessment Testing Window (Early Literacy, Early Math, Approaches to Learning)
August 10 - 18 - Report Validation Window for Secure Test Results for 2016-17 in ADI (AGR)
August 10 - September 22 - Report Validation Window for Expulsions & Suspensions, Unsafe Schools in ADI
August 10 - October 30 - Collection Window for Kindergarten Assessment 2017-18 (Early Literacy, Early Math, Approaches to Learning)

August 14 - September 21 - Bulk registration window for PSAT/NMSQT®
August 16 - Deadline for schools to order tests using the pre-administration option for PSAT/NMSQT®
August 17 - September 18 - Data Collection Audit Review Window for Discipline Incidents 2016-17
August 18 - REMINDER: Last day for changes in Student Centered Staging & Third Period Cumulative ADM to be included in final refresh of Assessment data validations in ADI
August 18 @ 5 PM - Report Validation Window CLOSES for Student Enrollment, Not Chronically Absent, Student Mobility, ELA Student Performance, Math Student Performance, Science Student Performance
August 18 @ 5 PM - August 21 - TEMPORARY CLOSURE of 2016-2017 Subjects in Student Centered Staging, AWE and Secure Assessment Reports for accountability report processing

August 22 by 9 AM - 2016-2017 Subjects Available in Student Centered Staging, AWE and Secure Assessment Reports
August 22 @ 2 PM - Webinar: Training for Kindergarten Assessment Collections 2016-17
August 22 - Deadline for recept of completed SSD accommodations requests for PSAT/NMSQT®
August 22 - 25 - Delivery Window 2 for 2017-18 Kindergarten Assessment Booklets
August 24 - September 1 - Data Collection Review Window for Freshman On-Track 2016-17

September 1 - Data Collection Review Window CLOSES for Freshman On-Track 2016-17
September 1 - Last date to reduce test orders for PSAT/NMSQT®

September 4 - ODE is closed for the Labor Day holiday.
September 7 - 2016-17 Kindergarten Assessment Results Look-Back Report available on ODE public website

September 14 - REMINDER: 2016-17 Test Results available on ODE public website
September 15 - REMINDER: Last day to submit requests for new Institution IDs for the 2017-18 school year
September 15 - Collection Window CLOSES for IUID (Instructional Unit Identifier) Collection 2016-17
September 15 - Report Validation Window CLOSES for Class Size 2016-17
September 15 - 17 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

September 18 - Data Collection Audit Review Window CLOSES for Discipline Incidents 2016-17
September 21 @ 2 PM - Webinar: Training for First Period Cumulative ADM Collection 2017-18
September 21 - Bulk registration window CLOSES for PSAT/NMSQT®
September 22 - Deadline for NAEP coordinators of selected schools to register for the MyNAEP website and, if needed, to submit test date change requests
September 22 @ 5 PM - Report Validation Window CLOSES for Expulsions & Suspensions, Unsafe Schools in ADI
September 22 @ 6 PM - Deadline to increase tests book orders and to order non-standard test formats for SSD on the College Board School Ordering Services webpage
September 22 @ 11:59 PM - Collection Window CLOSES for Report Card Narrative 2016-17 in ADI

September 27 @ 8:30 AM - Webinar: Training for Fall ESEA Title III: English Learners Collection 2017-18
September 28 @ 3 PM - Webinar: Training for Kindergarten Assessment Collections 2017-18
September 28 - October 30 - Collection Window for First Period Cumulative ADM 2017-18
September 28 - November 2 - Collection Window for ESSA Title III: Recent Arrivers 2017-18



Resources

  • NEW 7/14/2017: Assessment and Accountability Checklist 2017-2018 (includes Reporting Schedule)
    This document provides:
    1. Assessment testing windows for the 2017-18 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2017-18 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

Your browser is out-of-date! It has known security flaws and may not display all features of this and other websites. Learn how

×