The Project Portfolio Management (PPM) tool is intended to enhance statewide governance as implemented under the leadership of the State Chief Information Officer.
Oregon executive branch agencies, boards and commissions are required (unless exempted by statute) to use this tool for oversight project reporting. The PPM tool is the system of record for the oversight process. Enterprise-wide IT project reporting to the legislature, the governor’s office, and the public is based on data in PPM so it is important that this information is accurate and up to date.
Full project management functionality is available to agencies who decide to use the tool beyond oversight project reporting to EIS/P3. If your agency is interested in using additional PPM functionality like timesheets or resource capacity planning, please work with the PPM administrators to make those features available.
IT Project Summaries Dashboard
In
collaboration with our EIS Data Governance & Transparency team, EIS recently published an
IT Project Summaries dashboard, designed to provide insight and information to agencies and the public about current projects under P3 oversight in accordance with our oversight policy.- This dashboard is a continuation of the project transparency work underway within EIS. P3 involvement started with the publication of the
EIS IT Project Portfolio dataset, published since October of 2020. The dataset and dashboard are updated monthly with data from the PPM tool.
- The data presented on these dashboards is obtained directly from each listed agency. Questions about projects within this dataset should be directed to the Agency managing the project.
How to get access to the PPM tool
State employees or authorized contractors who are responsible for submitting documentation for the oversight process will need full edit rights in PPM. View only accounts are also available.
NOTE: It is the responsibility of the agency to notify P3 if an employee no longer needs access to PPM (i.e. leaves the agency, retires, or promoted) to ensure access rights are removed in a timely manner.
Single Sign On is used to Log into the PPM tool
If you have an existing account, you can access PPM with your State issued device by simply clicking the following link:
https://cppm9051.ondemand.ca.com.
PPM works best in the following web browsers: Chrome or Edge.
NOTE: If a user account has been locked due to inactivity, manager approval will be required to regain access.
Request PPM Access
To request access for PPM, email PPM Administrators at
ppm.info@das.oregon.gov.
Please include the following:
Manager Approval for system access
Your OR number
Level of access needed: View-Only or Full Edit
NOTE: Full Edit access users will be required to complete the PPM Self-Guided training.
Self-Guided Training
You will receive an email with a link to the training environment and a list of activities to complete, which includes viewing all training videos. You will have 60 days to complete training and submit your training questionnaire to ppm.info@das.oregon.gov.
NOTE: The training is designed to give you access to the PPM tool as soon as possible. If the training activities are not completed within 60 days of receiving confirmation from a PPM Admin that you have been granted access to the training environment, your account will be inactivated, and manager approval will be required to regain access.
Learn about the Oversight Process
Watch the IT Investment Oversight Process webinar.
Still have questions about the Oversight Process? Ask your Senior IT Portfolio Manager.
Learn how to manage Projects in PPM
Project means “a temporary endeavor undertaken to create a unique product, service, or result." Typically, projects have project managers assigned, are approved by agency governance, and are officially chartered.
Training video library
Learn how to manage Programs in PPM
Program is “defined as a group of related projects, subsidiary programs, and program activities managed in a coordinated manner to obtain benefits not available from managing them individually." Programs may include any number of project and non-project investments.
Watch this video for more information about using Programs in PPM.