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Giving FAQs - Help for donors and general information about the Charitable Fund Drive
Coordinator FAQs - Questions related to coordinator roles and administering the Charitable Fund Drive for your agency or site
Nonprofit FAQs - Help for prospective or participating nonprofits
There are sound reasons for giving through the Fund Drive:
When you "DESIGNATE YOUR GIFT" your contribution will go to the agency or agencies you designated. If you wish to receive an acknowledgment from your designated nonprofits, be sure to fill out the acknowledgment section on the online pledge system or paper pledge card. Your name and home address will then be forwarded to the nonprofits you have designated with their first pledge payment next spring. They will email or mail a letter to you and acknowledge your gift.
All nonprofits included in this year's campaign applied through their federation or fund in March to the State CFD Committee. Decisions about eligibility are based on compliance with Oregon Administrative Rule 121.030.006 - 121.030.090. If your favorite agency is not listed through the online pledge system or in the paper brochure, it may not belong to a federation or fund. Call the Campaign Management Organization at 503-223-9015 or email email@example.com for a specific answer.
If you know of a 501(c)(3) nonprofit that has a "substantial presence" in Oregon, they may be eligible to receive donations through the Charitable Fund Drive. State rules require eligible nonprofits to be part of a participating Fund or Federation; nonprofits cannot individually apply for inclusion.
Use the "Charity Search Tool" (under Main Menu on menu bar, no login required) on the Charitable Fund Drive's pledging site to explore the different funds and federations. Encourage staff or board members at your favorite organization to contact those that seem to fund organizations like theirs and to ask when they admit new member nonprofits.
Many donors like to be kept informed of the work of the organizations they support. Allowing release of your information is a great way to stay informed.
If you allow us to release your information, the campaign will notify the umbrella organizations representing the organization(s) you’ve supported. The umbrella organizations are responsible for distributing information and funds back out to their members/grantees.
The umbrella organization may take the opportunity to thank you for your support, as well as pass along your information to the respective nonprofits. We wrap up the campaign in February and that is when your information is passed along to the umbrella organizations.
The umbrella organizations pass along the information to their members/grantees in different timeframes – some immediately and some take a few months. If you have not been acknowledged as you requested, please contact the CMO Team at firstname.lastname@example.org.
The Charitable Fund Drive offers an option on the online pledge site for state employees to make an "undesignated gift". Any donations using this option will be split equally among the statewide umbrella groups and the local United Way or United Fund in the community where you work. If you are giving using a paper pledge form, write in code number 5000 to make an undesignated gift.
YES, IF you itemize your deductions when you complete your annual tax return. Consult a tax professional if you have questions about deducting charitable donations.
The Fund Drive always keeps administrative costs below 10% of the dollars raised. Fund Drive costs are paid by the umbrella groups raising donations through the Fund Drive, NOT by the state of Oregon. Administrative costs are NEVER withheld from employee donations. A Charitable Fund Drive Committee reviews and approves the proposed budget for the campaign each year. Administrative costs cover travel expenses; personnel costs; materials printing; donor, campaign leader, postage and agency recognition items; a CPA audit; and other authorized campaign expenses.
The Charitable Fund Drive needs a professional organization to plan, promote and carry out its goals. State regulations require that every local campaign be managed by a not-for-profit agency. EarthShare Oregon was chosen by the CFD Committee to manage the campaign in 2005 and has been on the management team ever since. The Campaign Management Organization (CMO) team members all do their part to make sure the Fund Drive is properly planned and managed. The CMO is not paid a fee to run the campaign, but is reimbursed for approved Fund Drive expenditures through a pre-approved annual budget. EarthShare Oregon also applies independently to participate in the campaign and is eligible to receive donations.
You most likely have had contact with at least one nonprofit that receives Charitable Fund Drive donations. From swimming lessons at the YMCA, to Red Cross CPR instruction, almost all of us have been touched by various worthy organizations. Your co-worker or family members may have received job training or literacy skills from a Charitable Fund Drive nonprofit. Many advances in medicine are due, in great part, to charitable donations for research and direct service. Greenspaces we visit are often maintained by nonprofit groups.
Even if we have no direct involvement with a Fund Drive agency, each of us benefits from living in a community that provides so many services for all who want or need them. Everyone's quality of life is enhanced by voluntary organizations.
Charitable organizations fill the gaps between our economic system and the limitations of government. If it were not for nonprofits, our taxes would be much higher and community needs much greater. Support the nonprofit of your choice through the Charitable Fund Drive and then ask others for their support!
The Charitable Fund Drive is separate from the Governor's Food Drive, though both benefit nonprofit organizations.
Scope: The Charitable Fund Drive is broad in scope, offering state and university employees the opportunity to give to a range of causes, whereas the Food Drive focuses only on hunger.
Method: Both offer the option of payroll deduction giving; Food Drive also collects food.
The Charitable Fund Drive is guided by rules and regulations set out by the Department of Administrative Services, in Oregon Administrative Rules 121-030-0006 through 125-030-0090. These rules explain how organizations are chosen for participation in the Charitable Fund Drive, the committee of state employees that oversees the Fund Drive, and other rules and regulations regarding this campaign.
The Governing Committee of the strongly encourages the use of drawings, NOT raffles. Raffles, where participants purchase tickets to have a better chance of winning are NOT allowed by the Department of Administrative Services and the Charitable Fund Drive Committee. A raffle (which is regulated by the state of Oregon) includes the elements of consideration, chance and a prize. Consideration is presumed to be present unless it is clearly and conspicuously disclosed to prospective participants that tickets may be acquired without contributing something of economic value.
Many vendors and businesses will donate prizes to agencies to use within their departments for the campaign. If the vendor requests a receipt, please contact the Charitable Fund Drive CMO team (email@example.com) to provide them with a receipt. Coordinators are not allowed to supply any vendors with a receipt. Agencies are not allowed to solicit or receive cash from vendors.
A detailed checklist of steps is available on p.9 of your Coordinator Resource Guide (pdf).
If you represent a 501(c)(3) nonprofit that has a "substantial presence" in Oregon, they may be eligible to receive donations through the Charitable Fund Drive. Substantial presence requires the nonprofit to provide charitable services – in Oregon – to Oregonians. State rules require eligible nonprofits to be part of a participating Fund or Federation; nonprofits cannot individually apply for inclusion.
Use the "Charity Search Tool" on the Charitable Fund Drive's pledging site (under Main Menu) to explore the different funds and federations. Encourage staff or board members at your favorite organization to contact those that seem to fund organizations like theirs and to ask when they admit new member nonprofits.
You can start now, by contacting funds and federations that have an affinity with your type of organization. For example, United Ways across Oregon work with health and human services organizations; Black United Fund works with education-focused nonprofits, Community Health Charities focuses on human health and diseases, etc. Some are membership organizations; others are granting organizations that offer program/project grants.
You will need to be included in that fund/federation’s list of groups prior to March to be eligible for the next Fund Drive cycle. Decisions about eligibility are based on compliance with Oregon Administrative Rule 121.030.006 - 121.030.090.
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