Oregon Documents Depository Program
Information for State Agencies
Information for Libraries
Oregon Documents Depository Program
Since 1907, the Oregon State Library has been ensuring that citizens
have continuing access to public documents through the Oregon Documents
Depository Program. By collecting documents and distributing them to
designated depository libraries around the state, the Depository Program
provides access through library collections and through the online
Oregon Documents Repository.
Access to Oregon documents is provided through Depository library
collections and catalogs. Links to Repository documents are contained
in those catalogs and in WorldCat.
Depository Libraries
All depository libraries are required to make their Oregon documents
accessible to the public free of charge. Depositories must retain all
depository documents for a minimum of five years, except that superseded
publications may be replaced by the newer edition.
As the official archive for Oregon public documents, the State Library will retain all titles permanently.
Depository Program Statutes
Depository Program Administrative Rules
Read a detailed history of the Depository Program.
Visit the State Library's Voters' Pamphlet Project page to browse or search digitized versions of Oregon voters' pamphlets.
Visit the Depository Program’s 2007 centennial web site.
Learn more about Oregon government documents featured in eClips by visiting our blog -
Read All About It, Oregon.
Information for State Agencies
Oregon Public Documents: A Field Identification Guide
The
Oregon Documents Depository Program requires state agencies to supply
the State Library with 10 copies of all of their tangible public
documents. ORS 357.004 (3)(a) defines public documents as
“informational matter produced for public distribution or access
regardless of format, medium, source or copyright, originating in or
produced with the imprint of, by the authority of or at the total or
partial expense of any state agency….”, and exempts some types of public
records, including correspondence and interoffice memos.
That
definition doesn’t necessarily help when you’re trying to decide if the
document in your hand qualifies for the Depository Program. The brief
field guide below should help you make those decisions.
PUBLIC DOCUMENTS
|
NOT PUBLIC DOCUMENTS
|
Annual or biennial reports
|
Agendas and minutes
|
Audits
|
Announcements
|
Directories
|
Forms, stationery, etc.
|
Financials reports
|
Grant proposals, bids, RFPs, etc.
|
Handbooks, manuals, or guides
|
Transcripts of hearings
|
Magazines, journals, or newsletters
|
Memoranda
|
Maps
|
News or press releases
|
Posters
|
Any publication intended only for use inside your agency
|
Pamphlets or brochures
|
Reprints of journal articles by state employees
|
Research reports, studies, statistical compilations, etc.
|
|
Rules and regulations
|
|
Information for Libraries
The Oregon Documents Depository Program distributes documents to its
designated depository libraries throughout Oregon. This web page has
information and tools to help depository libraries manage their Oregon
Documents collections. However, any library may be a virtual depository
by downloading bibliographic records for online documents in the Oregon
Documents Repository.
Shipping Lists
Oregon Documents Classification System
The
Oregon State Library classifies Oregon Documents using the Oregon
Documents Classification System, which classifies publications by the
agency that produced them.
Bibliographic Records
Depository
libraries are required to include records for Oregon documents in their
online catalogs. Here are resources and tools to help:
Any library may download bibliographic records from the Oregon Documents Repository, OSL's archive of electronic state documents.
Contact
Jey Wann
503-378-5023
jey.a.wann@state.or.us