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Oregon Documents Depository Program

Information for State Agencies

Information for Libraries

Oregon Documents Depository Program


In 1907, the Oregon State Library began collecting publications of Oregon state government and distributing them to designated depository libraries around the state.  Today, the Oregon Documents Depository Program collects and preserves born-digital Oregon government publications through the Oregon Government Publications collection, and continues to collect and distribute physical publications.

 

Depository Libraries


    All depository libraries are required to make their Oregon documents accessible to the public free of charge.  Depositories must retain all depository documents for a minimum of five years, except that superseded publications may be replaced by the newer edition. 
     
    As the official archive for Oregon public documents, the State Library will retain all titles permanently.
     
    Depository Program Statutes 
     
    Depository Program Administrative Rules  

    Read a detailed history of the Depository Program.

    Access the Oregon Documents Collection.


    Information for State Agencies

    What is an Oregon Government Document?

    The official definition is an "informational matter produced for public distribution or access regardless of format, medium, source or copyright, originating in or produced with the imprint of, by the authority of or at the total or partial expense of any state agency" (ORS 357.004 (3)(a)) and exempts some types of public records, including correspondence and interoffice memos.

    Here are some common items:

    DOCUMENTS
    NOT DOCUMENTS
    Annual or bienial reports
    Agendas and minutes
    Audits
    Announcements
    ​Brochures or pamphlets ​Contracts
    Directories
    Correspondence
    ​Drafts of plans (published for public review)
    Forms, stationery, etc.
    Environmental impact statements (draft and final)
    Grant proposals, bids, RFPs, etc.
    Financials reports
    Job announcements
    Handbooks, guides, and manuals
    Memoranda
    Journals and magazines
    News or press releases
    Maps
    Notices of proposed rule adoption
    Newletters ​Personnel manuals
    ​Planning and evaluation reports
    Reprints of journal articles by state employees
    Posters
    Transcripts of hearings
    ​Research reports and studies Any publication intended only for use inside your agency
    Rules and regulations

    Standards
    State or strategic plans
    Statistical compilations
     

     

    Information for Libraries

     

    The Oregon Documents Depository Program distributes documents to its designated depository libraries throughout Oregon.  This web page has information and tools to help depository libraries manage their Oregon Documents collections.  However, any library may be a virtual depository by downloading bibliographic records for online documents in the Oregon Government Publications digital collection.
     

    Shipping Lists

    Each list shows the documents shipped, plus additional information about cataloging updates. 
     

    Bibliographic Records

    Depository libraries are required to include records for Oregon documents in their online catalogs. The State Library provides two lists of MARC records for libraries to download:

    Resources and tools to help:
    How to modify records for your library's local practice.
     
    An alternate method for downloading bibliographic records. 
     

    Oregon Documents Classification System

    The Oregon State Library classifies Oregon Documents using the Oregon Documents Classification System, which classifies publications by the agency that produced them. 
     
    List of all OrDoc class numbers (Excel format)
     

     

    Contact

    Jey Wann
    503-378-5023
    jey.a.wann@state.or.us












    "It is a basic right of citizens to know about the activities of their government, to benefit from the information developed at public expense and to have permanent access to the information published by state agencies."  

    Oregon Revised Statutes, 357.001


     
    The Oregon Documents Depository Program supports government transparency and civic education by ensuring consistent and coordinated permanent public access to information published by Oregon state government.