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June 22, 2017

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Important Dates


GENERAL ANNOUNCEMENTS


Congratulations and Farewell to Mary Anderson

Please join us in congratulating Mary Anderson, the Director of Assessment, as she moves on to a new career opportunity. Mary will leave ODE June 23 and will join American Institutes for Research as a Senior Program Manager.

Although Mary joined the department just over one year ago, she will leave a lasting impression from her short time at ODE. She will dearly miss her ODE colleagues and looks forward to when professional paths may cross in the future since assessment is often a small professional world. Mary has demonstrated through action her commitment to an equitable education system that serves all Oregon students and will carry that commitment with her as she goes on to work with other state departments of education in her new role.

The Assessment and Accountability teams wish Mary all the best success in the future.


TEST ADMINISTRATION


2017 PSAT Ordering information and Important Deadlines

ODE will once again be paying for PSAT/NMSQT® tests taken by eligible 10th graders. Please note the following important dates:

June 30, 2017: Order by this date to ensure delivery of Student Guides by September and availability of fee waivers.

August 22: Deadline for receipt of completed SSD accommodations requests

September 1: Last date for U.S. Schools to reduce test orders

September 22 at 6 p.m.: Deadline for U.S. schools to increase test orders

September 22 at 6 p.m.: Deadline for ordering nonstandard test formats at the College Board website

October 11: Wednesday test date (PREFERRED test date)

October 14: Saturday test date

October 28: Alternate Saturday test date

January 12, 2018: Deadline to send completed fee-waiver rosters

For more information, see the following links:

Additional information about ordering the PSAT/NMSQT® can be found at the College Board registration site. For additional information, please contact Karly Nelson-Aparicio.


ELPA21


ELPA21 Screener Pilot Test Ends June 28

This week marks the final week of the ELPA21 screener pilot, which has been open for a number of months. At the end of the day next Wednesday, June 28, 2017, the system will go offline. No paused screener tests will accessible, and no new screener tests will be initiated after that date. Thank you to all those Test Administrators who were able to administer screeners during this pilot period - it was much appreciated. All Oregon Test Administrators who participated in the screener should be certain to complete Survey 1 and Survey 2 for any remaining student participants by the end of the day on Friday, June 30. This will formalize all entries into the iPad incentive reward that will be calculated starting on July 3, 2017. Once all data has been compiled, Test Administrators who submitted screener with students in the pilot study and responded to the surveys will also receive Oregon PDUs for their participation in the screener pilot.


KINDERGARTEN ASSESSMENT


2017-18 Kindergarten Assessment Braille Order Form Due October 5, 2017

The 2017-18 Kindergarten Assessment Braille Order Form is now available online, and districts may place their order at any time through October 5, 2017. Districts should keep their local Kindergarten Assessment test window in mind when ordering Braille forms to ensure that they are able to complete testing within the first six weeks of the district’s school year. Once a district places their order, ODE will work with the regional Special Education program and Teacher for the Visually Impaired (TVI) assigned to support the student to locally emboss copies of the student booklets; districts should allow up to 5 business days after placing their order for processing.

Please note that ODE does not accept orders for Large Print versions of the student booklets. The standard version of the student booklets is printed in 24 pt font, which exceeds the 18 pt font specifications for large print. For those students who require additional enlargement, districts may locally enlarge to meet the student’s individual needs, consistent with the Oregon Accessibility Manual.


ACCOUNTABILITY REPORTING


OAKS Online Partials and Key Dates for Summer 2017

OAKS Online Science and Social Sciences partial test records (any test where the student completed one or more questions, but never finished the test) will be available on Friday, June 23 in the Student Centered Staging, Accountability Warehouse Extract (AWE) and Secure Assessment Reports 2.0 applications. If you do not have access to these applications, please contact your district security administrator.

Records where the student completed 1-4 questions have a Test Attempted flag of ‘P’ and no scores or performance levels. Records where the student completed 5 or more questions have a Test Attempted flag of ‘Y,’ a Rescore flag of ‘Y’ and an adjusted total score (no strand scores) and performance levels.

Be sure to resolve errors in Student Centered Staging before downloading or reviewing records online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing these records.


Schedule of Collections and Validations (that impact Report Cards and other accountability reports):
  • July 10 - Annual Cumulative ADM collection closes (changes may be made by district request only through August 18)important date note
  • July 6 - Sept 15 – Report Validation Window for Class Size
  • August 18 – Last day for changes in Student Centered Staging (to be reflected in Public release of Report Card Details and State Test Results)
  • August 18 – Last day for changes in Third Period Cumulative ADM (to be reflected in Public release of Report Card Details and State Test Results)
  • August 18 – Report Card Validations close for Not Chronically Absent, Student Enrollment, Mobility, English Language Arts Student Performance, Mathematics Student Performance, Science Student Performance
  • Sept 22 – Report Card Narrative collection window closes

For more upcoming reporting deadlines, please see the Assessment & Accountability Checklist.


QUESTION & ANSWER

Answers to Common Questions from the Field


Question:

How do we indicate students are on track to graduate in the Freshman On-Track collection?

Answer:

Only submit students to the Freshman On-Track collection if they are on track to graduate. Students who are not on track should not have any records in the Freshman On-Track collection. ODE will identify students who are not on track by comparing data from the Freshman On-Track collection to data from Third Period Cumulative ADM, and will display this student-level data in the Achievement Data Insight application for you to review and validate. For more information, see the Freshman On-Track Manual or contact your Regional ESD Partner.

IN THIS ISSUE:

GENERAL ANNOUNCEMENTS

  • Congratulations and Farewell to Mary Anderson

TEST ADMINISTRATION

  • 2017 PSAT Ordering information and Important Deadlines

ELPA21

  • ELPA21 Screener Pilot Test Ends June 28

KINDERGARTEN ASSESSMENT

  • 2017-18 Kindergarten Assessment Braille Order Form

ACCOUNTABILITY REPORTING

  • OAKS Online Partials and Key Dates for Summer 2017

QUESTION & ANSWER

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