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March 23, 2017
Updated Guidance: LEP flags for Exited ELs
As described in Appendix B of the Test Administration Manual, only students who are currently designated as ELs or who were reclassified from ELD services after February 2, 2017 are eligible to take ELPA21. In the February 16 issue of the A&A Update, ODE included a reminder that all eligible students must have their LEP flag set to Yes (Y) in ODE’s SSID system (which will then populate student data in TIDE) in order to access ELPA21. At that time, ODE indicated that all other students, including those students who were reclassified out of the EL program on or before February 2, 2017 must have their LEP flags set to No (N) to ensure they do not inadvertently take ELPA21 when they are not eligible. However, it has since come to ODE’s attention that this guidance has caused issues for districts’ student information systems and does not align with ADM requirements that states the LEP flag must be set to Y for students if they were designated as an EL student at any point during the current school year.
UPDATED GUIDANCE: Districts should follow the definition rules for the LEP flag located in the Cumulative ADM manual. This means that some students will have the flag set to Y in the SSID system, even though they are no longer eligible to take ELPA21 this year. To ensure that only eligible students access ELPA21, if a student who has been reclassified out of the EL program on or before February 2, 2017 has the LEP flag set to Y in your district’s student information system, districts can use the “Blocked Subjects” feature in TIDE to block ELPA21 for these students. District Test Coordinators, District Level Users, and School Test Coordinators can block individual students from ELPA21 through the “Student Settings” page or use the mass upload feature of TIDE to implement a block for multiple students at once (the TIDE User Guide contains step by step instructions for both approaches). For assistance, please contact your Regional ESD Partner.